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Metals and engineering · Services

MatruOS for a used machine tool dealer

Set up the way a used machine tool dealer runs: margin on used machines after landed and reconditioning cost; reconditioning and retrofit jobs on customers' machines; installation, shifting and service calls. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Metals and engineeringReady when you sign up

  • 8routines on a timetable
  • 1workflows with approvals
  • 2SOPs and checks
  • 3registers of your own
  • 3jobs for your AI team
  • 5licences tracked

7-day free trial, no card needed.

What this solves

What a used machine tool dealer deals with today, and what MatruOS sets up for it

01Today

Machines sit for months and capital is stuck. Landed and reconditioning cost is never added up, so margin is unknown.

02In MatruOS

MatruOS sets up 8 routines, 1 workflow, 3 registers and 5 licences for a used machine tool dealer, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. Used machine source
  2. dealer and reconditioner
  3. job shop

Your customers

  • New turning and CNC job shops
  • Expanding job workers and principals
  • Tool rooms
  • Training institutes

Your suppliers

  • Overseas used-machine traders
  • Closing or upgrading local units
  • Auction houses
  • Spares sellers (bearings, ball screws, controllers)
  • CHAs and transporters

Credit and cash

Pays overseas sellers in advance; local sellers cash or 15 days; buyers pay advance plus balance before delivery or through bank or NBFC finance

Capital locked in machines for 1-6 months; import containers paid upfront; sales cash comes in lumps, often when a buyer's loan is disbursed

Your screens use your words

  • CustomerBuyer
  • OrderDeal
  • ItemMachine
  • InvoiceBill
  • productMachine
  • SupplierSeller

How it works

How MatruOS is set up for a used machine tool dealer

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Used machine tool dealer", typed when you sign up.
  2. Recognised as a used machine tool dealerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a used machine tool dealer

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Sales executive

Matches ready machines to open enquiries by type, budget and finance need; drafts WhatsApp shares with video and price, and prepares finance file packs

Reads machine stock card and buyer enquiry book

Asks you before sending

Support agent

Keeps service tickets by machine serial, warns of tickets older than 3 days and warranties ending, and drafts visit plans

Reads warranty and service calls and machine stock card

Works it out and shows you

Accountant

Builds the full cost card per machine (purchase, freight, duty, clearing, reconditioning hours and parts), shows days in stock and margin at asking price, and marks which sales fall under the second-hand margin rule

Reads machine stock card

Works it out and shows you

1 / 3

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day2

  • 9:30 amReconditioning progressFitter · 2 steps
    1. 1Work planned per machine for the day
    2. 2Parts fitted and hours spent noted on the stock card
  • 11:00 amBuyer visits and demosOwner · 2 steps
    1. 1Show ready machines; run a trial on the buyer's part where possible
    2. 2Note buyer's needs and budget in the enquiry book

Every week2

  • Mon, ThuEnquiry follow-ups and video sharesOwner · 2 steps
    1. 1Call buyers due for follow-up
    2. 2Share new machine videos with matching buyers
  • SatService tickets reviewOffice assistant · 2 steps
    1. 1Open tickets by age; fitter assigned
    2. 2Warranty end dates in the next month listed

Every month2

  • 1stStock ageing and cost cardsOwner · 2 steps
    1. 1Machines older than 90 days in stock listed
    2. 2Full landed and reconditioning cost per machine against asking price
  • 10thGST including margin-scheme salesOffice assistant · 2 steps
    1. 1Mark sales under the second-hand margin rule where no input tax was taken
    2. 2File GSTR-1 and 3B

Every year1

  • Jan, Feb, MarYear-end buyer pushOwner · 2 steps
    1. 1Offer ready machines to buyers wanting depreciation before 31 March
    2. 2Prepare finance files early

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Import to sale and installation

  1. 1Machine selected and paidOwnerNeeds approval
  2. 2CE certificate and shipping docsOffice assistant
  3. 3Cleared at port and truckedOffice assistant
  4. 4Reconditioned and testedFitter
  5. 5Price agreed with buyerOwnerNeeds approval
  6. 6Payment or loan disbursedOffice assistant
  7. 7Installed and part provedFitter

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Machine stock card

    Machine ID · Type · Make origin and year · Serial number · Source · Purchase cost · Freight duty and clearing · Reconditioning cost

  • Buyer enquiry book

    Date · Buyer · Phone · Wants · Budget · Needs finance · Machines shown · Next follow-up

  • Warranty and service calls

    Date · Machine ID · Customer · Complaint · Under warranty · Fitter · Closed on · Charge

  • Reconditioning and handover test

    Hand over a machine that holds size

    5 steps with checks

  • Used machine import documents

    Clear the machine without a customs hold

    4 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Used cam-auto (traub type) lathe · machine845818%
Used CNC turning centre (imported) · machine845818%
Used sliding-head CNC lathe · machine845818%
Used vertical machining centre · machine845718%
Used power press · machine846218%
Reconditioning of customer machine · job99871918%
CNC controller retrofit · job99871918%
Installation and levelling · job99871918%
  • GST registrationGST department (GSTN)
  • Udyam (MSME) registrationMinistry of MSME (Udyam portal)
  • Import Export Code (IEC)DGFT (Import Export Code)
  • Shops and Establishments registrationState labour department (Shops and Establishments Act)
  • Professional tax registrationState professional tax officeIf it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

OwnerSources machines abroad and locally, prices, sells, arranges finance papers.
FitterReconditions mechanics, scrapes ways, changes bearings and ball screws, installs.
ElectricianRewires, repairs or retrofits controllers, trial runs.
Office assistantStock cards, import papers, invoices, service tickets, finance files.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a used machine tool dealer?

Type one line about your business when you sign up, for example "Used machine tool dealer". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Metals and engineering

Other services in metals and engineering

All 95 business types in metals and engineering

Run a used machine tool dealer on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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Chat with the MatruOS team on WhatsApp, +91 97234 99901