Your customers
- Railway production units (CLW, ICF, RCF, MCF, BLW, DMW)
- Zonal railway stores depots and workshops
- PSU and private wagon and coach builders
- Track contractors and RVNL/IRCON projects
Metals and engineering · Makers and factories
MatruOS for a railway components vendor
Set up the way a railway components vendor runs: supplies of approved items against IREPS and GeM purchase orders to production units, zonal railways, stores depots and PSU contractors; some private wagon and coach builders. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a railway components vendor deals with today, and what MatruOS sets up for it
Today
Good tenders are missed or bid at the wrong rate. LD is deducted because delivery periods ran out unseen.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 11 licences for a railway components vendor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Raw material supplier
- vendor
- inspection agency
- consignee (production unit or depot)
- railway use
Your suppliers
- Steel and alloy bar mills or stockists
- Rubber compounds and polymers
- Castings and forgings sub-vendors
- Testing labs (NABL)
- Inspection agencies (RITES, RDSO) for inspection calls
Credit and cash
Railways: 95% within about 30 days of receipt note and IREPS bill, 5% after acceptance; security deposit or PBG 3-5% on larger POs. Suppliers: 30 days for steel, advance for some raw materials
Bidding locks EMD; supplies need 2-4 months of material and WIP before IC; receipt and billing take 30-90 days, so 4-6 months of turnover is tied up
Your screens use your words
CustomerConsigneeOrderPOInvoiceBillquoteBid
How it works
How MatruOS is set up for a railway components vendor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Railway components vendor", typed when you sign up.
- Recognised as a railway components vendorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a railway components vendor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists new tenders for approved items with quantity, closing date and last purchase rate, and drafts the bid checklist
Asks you before sending
Shows POs by delivery period end, lots ready and pending inspection, and drafts DP extension requests where needed
Asks you before sending
Lists dispatches without receipt notes, unpaid bills, 5% balances and SDs due, and drafts follow-up letters
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amDelivery period review
- 1List POs with DP ending in 30 days and lots pending
- 2Decide lots to offer for inspection this week
10:00 amCheck IREPS and GeM for tenders
- 1Search new tenders for our approved items and closing dates
- 2Note last purchase rates and quantities
Every week
TueRaise inspection calls
- 1Raise calls for ready lots with internal test reports
- 2Pay inspection charges online where due
FriReceipt notes and payment tracking
- 1List dispatches without receipt note and bills unpaid over 30 days
- 2Follow up with consignee and accounts office
Every month
10thGST and TDS reconciliation
- 1File GSTR-1, match GSTR-2B and GST TDS credits from railway payments
3rdMonthly quality review
- 1Review rejections, customer complaints and corrective actions
- 2Check calibration due list
Every year
JunVendor approval renewal and upgrade
- 1Check validity of RDSO and PU approvals; file renewals
- 2Apply for upgrade from Part II to Part I after successful supplies
- 3Update capacity and quality system documents
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Tender to final payment
- 1Bid submittedNeeds approval
- 2PO accepted and SD paid
- 3Material bought and lot made
- 4Inspection passed and IC issued
- 5Dispatched to consignee
- 6Receipt note and bill on IREPS
- 795% paid
- 85% and SD released
New item vendor approval
- 1Application filed
- 2Capacity and capability assessment
- 3Developmental order (Part II)Needs approval
- 4Successful supplies
- 5Upgraded to Part I
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Tender and PO register
Inspection call and IC register
Supply and bill tracker
Lot offered for inspection
Lots pass inspection the first time
Process control for safety items
Each part matches the approved process
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Elastic rail clip (ERC Mk-III) | 7302 | 18% |
| GFN liner | 3926 | 18% |
| Grooved rubber sole plate (rail pad) | 4016 | 18% |
| Composite brake block | 8607 | 18% |
| Bogie fabricated part (bolster or frame component) | 8607 | 18% |
| Forged coach or wagon part | 8607 | 18% |
| Coil spring for bogie | 8607 | 18% |
| Coach wire harness set | 8544 | 18% |
| Silent block or rubber metal bonded part | 8607 | 18% |
- GST registration
- Udyam (MSME) registration
- Factory licence
- Pollution consent (CTO)If it applies
- GeM seller registration
- NABL accreditationIf it applies
- Import Export Code (IEC)If it applies
- PF registration (EPFO)
- ESI registration (ESIC)
- BIS licence (ISI mark)If it applies
- Other licence or contract
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
ProprietorVendor approvals, pricing bids, meets PU and RDSO officers, finance and guarantees.
Tender executiveIREPS and GeM bids, DP extension requests, document uploads.
Quality managerQAP, process control, inspection calls, test reports.
Production managerPlans lots against DP, runs the shop.
Dispatch and billing clerkDispatch to consignee, receipt notes, IREPS bills.
AccountsPayments tracking, LD and SD, GST.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a railway components vendor?
Type one line about your business when you sign up, for example "Railway components vendor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Metals and engineering
Other makers and factories in metals and engineering
Run a railway components vendor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes