Your customers
- Cam-auto turning shops
- CNC turning shops
- Brass forging units
- Press shops
- Aluminium die-casters
- Plastic moulders
- Foundries
Metals and engineering · Makers and factories
MatruOS for a tool room
Set up the way a tool room runs: price per new tool (cam, form tool, die, fixture); regrinding and re-sinking charges; wire-cut and EDM job work for other shops; die repair. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 10
- 1
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- 4
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- 6
What this solves
What a tool room deals with today, and what MatruOS sets up for it
Today
Hours on each tool never totalled, so quotes are guesses and big dies lose money. Delivery promises slip and the customer's lathes or presses stand idle.
In MatruOS
MatruOS sets up 10 routines, 1 workflow, 4 registers and 6 licences for a tool room, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Tooling support beside job shops: steel dealer
- tool room
- heat treater
- tool room
- turning, forging, pressing or casting shop
Your suppliers
- Tool steel dealers (D2 and H13 and HSS)
- Carbide blank and insert dealers
- Heat treaters (vacuum and salt bath)
- EDM wire and electrode dealers
- Machine repairers
Credit and cash
Customers pay 30-60 days, regrinding often collected monthly; 30-50% advance on large dies; steel dealers 15-30 days; heat treater monthly bill
Steel and outside hardening paid before the customer's trial; a large die ties up Rs 50,000-3 lakh for 3-8 weeks; regrinding cash covers weekly wages
Your screens use your words
CustomerPartyOrderTool orderItemToolInvoiceBillproductToolemployeeToolmaker
How it works
How MatruOS is set up for a tool room
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Tool room", typed when you sign up.
- Recognised as a tool roomRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a tool room
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Each morning lists open tools by due date and stage, shows which machine is the bottleneck and drafts a delay note for any customer whose tool will be late
Asks you before sending
Lists tools out at heat treaters beyond 3 days and drafts a chase message; flags heat treaters with repeated cracks or low hardness
Asks you before sending
Works out actual cost per delivered tool (steel, hardening, hours at shop rate, trials) against the quote, and suggests rates for the next quote of the same tool type
Works it out and shows you
Makes one monthly bill per party from regrind entries and a dues statement with a reminder for amounts past 45 days
Asks you before sending
1 / 4
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amMorning job queue by due date
- 1List open job cards by due date and stage
- 2Put the machine that is the bottleneck (usually wire-cut) on the most urgent job
- 3Note jobs waiting on heat treatment or customer reply
11:00 amRegrinding walk-ins and pick-ups
- 1Take in blunt form tools with party name tag; count pieces
- 2Regrind to the profile gauge; check edge under the lens
- 3Enter in the regrind book with rate
7:30 pmMachine hours entry at shift end
- 1Each operator writes hours per job per machine
- 2Wire-cut hours and wire used per job
Every week
Mon, ThuHeat treatment chase and hardness check
- 1List tools at the heat treater for more than 3 days
- 2Check hardness of returned tools on the tester or file test
- 3Note cracked or distorted pieces for claim
SatSaturday wages and advances
- 1Pay helpers weekly; toolmakers monthly with advances noted
Every month
2ndQuoted versus actual cost per tool
- 1For each delivered tool: steel, outside hardening, machine hours at shop rate, trials
- 2Compare with quoted price; flag tools that lost money
- 3Update the rate card for next quotes
1stMonthly regrinding bills and dues
- 1One consolidated bill per party from the regrind book
- 2Statement of dues older than 45 days with reminder
15thMachine accuracy and EDM upkeep
- 1Wire-cut filter, resin and guide check; dielectric conductivity
- 2Surface grinder table run-out with dial
Every year
MarYear-end rate card and stock check
- 1Count tool steel offcuts and wire stock
- 2Revise shop hour rate for power and wage rise
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
New tool from sample to bill
- 1Sample or drawing received
- 2Quote sent and acceptedNeeds approval
- 3Rough machining
- 4Out for hardening
- 5Grinding and wire-cut
- 6Trial at customer
- 7Customer accepts trialNeeds approval
- 8Billed
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Tool job card
Machine hours log
Heat treatment outward
Regrind and repair book
Sending tools for hardening and checking them back
Right hardness without cracks or distortion
Tool trial and acceptance
Get the customer's written OK so corrections are not free forever
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Disc cam set for cam-auto lathe | 8466 | 18% |
| HSS form tool | 8207 | 18% |
| Carbide-tipped form tool | 8207 | 18% |
| Press tool (blanking or piercing) | 8207 | 18% |
| Progressive die | 8207 | 18% |
| Forging and trimming die set | 8207 | 18% |
| Pressure die-casting die | 8480 | 18% |
| Jig or fixture | 8466 | 18% |
| Form tool regrinding | 998898 | 18% |
| Die re-sinking and repair | 998729 | 18% |
| Wire-cut EDM job work | 998898 | 18% |
- GST registration
- Udyam (MSME) registration
- Factory licenceIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Professional tax registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner and master toolmakerReads the sample or drawing, quotes, sets up hard jobs, attends trials, collects money.
ToolmakerTurns and mills tool blanks, fits and assembles dies, polishes.
Grinder operatorSurface and form grinding, regrinding walk-in tools.
EDM and wire-cut operatorPrograms and runs wire-cut and spark EDM, logs hours.
ApprenticeDeburring, cleaning, carrying tools to the heat treater, tea and errands.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a tool room?
Type one line about your business when you sign up, for example "Tool room". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Metals and engineering
Other makers and factories in metals and engineering
Run a tool room on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes