Your customers
- Students and hostel or PG residents
- Migrant workers and young families
- Small offices and shops
- PG and hostel owners furnishing rooms
- Other dealers and kabadiwalas (bulk lots)
Shops and retail · Shops and showrooms
MatruOS for a second-hand goods dealer
Set up the way a second-hand goods dealer runs: margin between the price paid for used goods and the resale price after reconditioning; delivery and installation charges; small buy-back and exchange deals. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a second-hand goods dealer deals with today, and what MatruOS sets up for it
Today
True cost of a piece after its share of the lot, repair and transport is not known, so some pieces are sold at a loss. Pieces lie for months, filling the godown and blocking cash.
In MatruOS
MatruOS sets up 11 routines, 2 workflows, 4 registers and 5 licences for a second-hand goods dealer, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Household or office
- dealer (recondition)
- next user; what cannot be sold goes on to the kabadiwala, scrap dealer or e-waste recycler
Your suppliers
- Households shifting or upgrading
- Offices, banks and PSUs (disposal auctions)
- Hotels and hostels refitting
- Kabadiwalas
- Other dealers
Credit and cash
Buys in cash or UPI on the spot; auctions need an earnest deposit and full payment in 2-7 days; sells cash or UPI, advance to hold an item (Rs 500-2,000); small offices and PG owners sometimes get 15-30 days
Cash goes out the day a lot is bought; repair costs follow within a week; money comes back as pieces sell over 1-12 weeks. Peak buying in Mar-Jun needs extra cash, which comes back in the Jul-Aug and Jan student move-in
Your screens use your words
CustomerBuyerOrderSaleItemPieceInvoiceBillSupplierSellerpurchaseLot
How it works
How MatruOS is set up for a second-hand goods dealer
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Second-hand goods dealer", typed when you sign up.
- Recognised as a second-hand goods dealerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a second-hand goods dealer
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
From the seller's photos, lists each piece, its likely resale price and days to sell from past sales, repair needed and transport, and suggests the most to pay for the lot; checks the seller's ID and address are captured before payment
Asks you before paying
Writes the classified and WhatsApp listing (size, condition, price, delivery) in English and the local language, posts on approval and drafts replies to common questions
Asks you before sending
Lists pieces by days in stock, suggests the price cut or sale to another dealer per the shop's rule, and relists the cut-price pieces
Asks you before sending
Works out the margin per piece sold, taxable value under Rule 32(5) with negative margins as nil, and the month's GST sheet; also shows true profit per piece after repair and transport
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amOpen the shop and set out the display
- 1Bring the best pieces to the front; dust and wipe them
- 2Put price tags on everything that is ready
- 3Check holds whose advance time is over and free them
11:00 amBuying calls and house visits
- 1Return calls from people who want to sell; ask for photos on WhatsApp first
- 2Visit, inspect each piece and quote one price for the lot
- 3Take seller name, address and ID before paying
- 4Send tempo and loaders the same day or the next
11:00 amRepair and polish bench
- 1Take up job cards in order of what sells fastest
- 2Write parts, material and hours on the job card
- 3Appliances get a tested OK before going to the floor
4:00 pmPhotograph and list ready pieces online
- 1Photograph each ready piece in daylight from 3 sides
- 2Post on classifieds, the shop's WhatsApp status and groups with price and size
- 3Answer enquiries and book visits
8:30 pmClose the day and match cash
- 1Match cash and UPI with sale bills and purchase payments
- 2Every lot bought today is in the purchase register with ID
Every week
ThuWatch disposal auctions and tenders (medium)
- 1Check bank, railway, PSU and e-auction notices for furniture and appliance lots
- 2Inspect before bidding; work out the most the lot is worth after repair and transport
Mon 10:30 amWeekly ageing review and price cut
- 1List pieces older than 30, 60 and 90 days
- 2Cut price 10% at 30 days and 20% at 60; at 90 days sell to another dealer or break for parts
- 3Relist cut-price pieces online
Every month
5thMonthly margin and GST (margin scheme) working
- 1For each piece sold, sale price minus purchase cost share gives the margin
- 2GST on positive margins only; a negative margin is ignored (registered dealers)
- 3Hand the sheet to the accountant for GSTR-1 and GSTR-3B
Every year
Mar, SepSend dead appliances to an authorised recycler
- 1Collect appliances that are beyond repair
- 2Hand over to an authorised dismantler or recycler and keep the receipt
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Lot bought to piece sold
- 1Seller calls and sends photos
- 2Visit and quote
- 3Seller ID taken and paidNeeds approval
- 4Picked up and tagged
- 5Repaired and tested
- 6Priced and listed
- 7Sold and delivered
Disposal auction lot (medium)
- 1Notice found and lot inspected
- 2Earnest money depositedNeeds approval
- 3Bid won and balance paid
- 4Lot lifted within the deadline
- 5Pieces tagged into item cards
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Purchase register (seller record)
Item card
Sale bill
Repair job card
Seller check before buying
Keep stolen goods out of the shop and have a record when police ask
Appliance testing before sale
Sell only working, safe appliances and keep warranty returns low
GST on margin for second-hand goods
Pay GST only on the margin when no input tax credit is taken
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Used sofa set (reconditioned) | 9401 | 18% |
| Used double bed with mattress | 9403 | 18% |
| Used steel almirah | 9403 | 18% |
| Used office table and chair set | 9403 | 18% |
| Used refrigerator (single door) | 8418 | 18% |
| Used washing machine | 8450 | 18% |
| Used split air conditioner | 8415 | 18% |
| Used LED television | 8528 | 18% |
| Used air cooler | 8479 | 18% |
| Used bicycle | 8712 | 5% |
| Used books and textbooks | 4901 | 0% |
| Used clothing (sorted and washed) | 6309 | 5% |
- Shops and Establishments registration
- Trade licence
- GST registrationIf it applies
- Udyam (MSME) registrationIf it applies
- EPR registration for e-wasteIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerVisits and quotes for lots, bids at auctions, fixes prices, keeps the seller record, handles police queries, decides scrap.
Shop helperShows pieces, takes holds and advances, photographs and lists items, arranges delivery.
Furniture karigarPolishes, re-upholsters, repairs joints and hinges.
Appliance mechanicTests, regasses, replaces motors and PCBs, gives a tested OK.
Loader and driverDismantles and loads at the seller's house, delivers and fits at the buyer's.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a second-hand goods dealer?
Type one line about your business when you sign up, for example "Second-hand goods dealer". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Shops and retail
Other shops and showrooms in shops and retail
Run a second-hand goods dealer on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes