Your customers
- First-time car buyers
- Families upgrading
- Taxi operators
- Other dealers
Vehicles and garages · Shops and showrooms
MatruOS for a used car dealer
Set up the way a used car dealer runs: margin between buying and selling price; commission on cars sold for owners; finance and insurance payouts; RC transfer handling fee; extended warranty. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a used car dealer deals with today, and what MatruOS sets up for it
Today
Real profit per car unknown once refurbishment and interest are added. Cars sit 60-90 days and eat interest.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 6 licences for a used car dealer, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Owner or exchange desk
- used car dealer
- next owner
Your suppliers
- Individual sellers
- New-car dealer exchange desks
- Bank and NBFC repossession auctions
- Other dealers
- Denting, painting and mechanic workshops (refurbishment)
Credit and cash
Sellers paid on the spot or within a day of papers; buyers pay through bank finance or in full before delivery; dealer stock often funded by NBFC at 12-18% interest
Each car ties up its full price for 20-60 days; inventory funding is 80-90% of value at 12-18% a year; RC transfer can take weeks
Your screens use your words
CustomerBuyerOrderDealItemCarInvoiceSale billproductCarSupplierSeller
How it works
How MatruOS is set up for a used car dealer
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Used car dealer", typed when you sign up.
- Recognised as a used car dealerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a used car dealer
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Drafts listing text for new and price-changed cars and a call list of open leads
Asks you before sending
Works out landed cost per car with refurbishment and interest, margin at asking price and GST on margin, and flags cars older than 45 days
Works it out and shows you
Lists transfers and NOCs pending with days, cars without Form 29C, and drafts buyer updates
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amLot opening and car check
- 1Count cars on the lot against the stock register
- 2Wipe and start every car; charge weak batteries
11:00 amTrip register for every movement
- 1Enter every test drive and workshop trip with driver, km and times
4:00 pmListings and lead follow-up
- 1Post new and price-changed cars with photos
- 2Call back leads from the day
Every week
MonWeekly profit per car and ageing
- 1Purchase plus refurbishment plus interest per car against asking price
- 2Cars older than 45 days: cut price or move to dealer trade
WedRC transfer and NOC follow-up
- 1List transfers filed over 15 days and pending NOCs from financiers
- 2Update buyers on status
Every month
5thMonthly GST on margin
- 1Margin per car sold (sale minus purchase price; refurbishment not deducted)
- 2GST at 18% on positive margins; no input credit on cars bought
Every year
AprDealer authorisation and licence check
- 1Check Form 29B authorisation validity (5 years) and renew 60 days ahead
- 2Renew shop and trade licences
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Buy to RC transfer
- 1Car inspected and papers checked
- 2Price approvedNeeds approval
- 3Paid and Form 29C filed
- 4Refurbished within budget
- 5Listed and sold
- 6RC transferred to buyer
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Car stock (inventory register)
Trip register
RC transfer tracker
Purchase papers and checks
Never buy a car you cannot sell or transfer
Dealer registers and GST margin
Keep authorisation safe and tax right
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Used hatchback | 8703 | 18% |
| Used sedan | 8703 | 18% |
| Used SUV | 8703 | 18% |
| Commission on car sold for owner | 996211 | 18% |
| RC transfer and paperwork fee | 998599 | 18% |
| Extended warranty (third party) | 998719 | 18% |
| Finance payout received | 997119 | 18% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- Trade licence
- IRDAI licenceIf it applies
- PAN
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerBuys cars and fixes prices, finance tie-ups, final deals.
EvaluatorInspects cars, checks papers, challans and loans.
Sales executiveListings, calls, test drives, bookings.
Documentation agentVahan forms 29C and 29D, RC transfer, NOCs.
Refurbishment supervisorGets cars repaired and detailed within budget.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a used car dealer?
Type one line about your business when you sign up, for example "Used car dealer". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Vehicles and garages
Other shops and showrooms in vehicles and garages
Run a used car dealer on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes