Your customers
- Walk-in households
- Monthly-basket families
- Nearby offices and hostels
- Home-delivery customers
- Small hotels
Food and grocery · Shops and showrooms
MatruOS for a supermarket or mini-mart
Set up the way a supermarket or mini-mart runs: retail margin on groceries, staples, FMCG, dairy, bakery, fresh produce and household goods; supplier schemes and display income; home delivery orders. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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- 2
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- 11
What this solves
What a supermarket or mini-mart deals with today, and what MatruOS sets up for it
Today
Fast movers run out while slow lines pile up. Expired and damaged goods missed for return and written off.
In MatruOS
MatruOS sets up 10 routines, 2 workflows, 3 registers and 11 licences for a supermarket or mini-mart, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- brand
- super stockist
- distributor
- supermarket
- consumer
Your suppliers
- FMCG distributors and super stockists
- Staples wholesalers
- Local dairy and bakery
- Fruit and vegetable vendors
- Private-label packers
Credit and cash
FMCG distributors 7-21 days; staples wholesalers 15-30 days; dairy and bakery daily or weekly; customers cash, UPI, card, a few monthly accounts
Sales come in daily while suppliers are paid in 1-4 weeks, so supplier credit funds the stock. The festival build in Sep-Oct needs extra cash or a bank overdraft.
Your screens use your words
OrderBillInvoicePurchase billSupplierDistributorreceiptGRN
How it works
How MatruOS is set up for a supermarket or mini-mart
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Supermarket / mini-mart", typed when you sign up.
- Recognised as a supermarket or mini-martRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a supermarket or mini-mart
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists fast movers below minimum by distributor beat day, with suggested quantity from recent sales; flags slow lines not to reorder
Works it out and shows you
Matches each counter's POS sales with cash, UPI and card; shows short or excess per cashier and over the month
Works it out and shows you
Lists items expiring soon by supplier with return terms, and drafts the return note for each distributor
Asks you before sending
Lists bills due net of pending credit notes and scheme claims, and prepares the weekly payment batch
Asks you before paying
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:30 amStore opening
- 1Cash float counted into each counter
- 2Milk, bread and eggs received; dates checked
- 3Chiller at 2-5°C and freezer at -18°C
- 4Fast movers faced and gaps noted
10:30 amReorder list for distributor beats
- 1Check stock of fast movers against minimum
- 2Give orders to visiting salesmen; avoid over-buying slow lines
2:00 pmReceive goods and enter GRN
- 1Count against invoice; check MRP, batch and expiry on each line
- 2Note shorts and damage on the invoice copy and get it signed
- 3Enter GRN and update prices that changed
10:00 pmCounter close and cash-up
- 1Count cash; total UPI and card from settlement slips
- 2Match against POS; write short or excess and sign
Every week
TueWeekly expiry and damage sweep
- 1Pull items expiring within 30 days (7 days for dairy and bakery)
- 2Mark down or send back to distributor; enter in expiry register
FriWeekly supplier payments
- 1List bills due this week net of credit notes
- 2Approve payments; collect pending credit notes and scheme claims
Every month
5thMonthly stock check, margins and GST
- 1Cycle count one-quarter of categories; note shrinkage
- 2Review margin and dead stock by category
- 3Reconcile purchase bills with supplier GSTR-1 data; file returns
Every year
MarYearly licences and scale stamping
- 1Renew trade licence, FSSAI and shop registration as due
- 2Legal Metrology verification and stamping of every scale
- 3Fire extinguisher refill and annual stock audit
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Order to goods receipt to payment
- 1Order given
- 2Goods received and checked
- 3GRN entered
- 4Payment approvedNeeds approval
- 5Paid
Near-expiry item to credit note
- 1Pulled from shelf
- 2Return or mark-down decidedNeeds approval
- 3Handed to distributor
- 4Credit note received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Goods receipt (GRN)
Expiry and damage
Day close
Shelf, price and expiry
No expired item on the shelf and no price above MRP
Goods receipt check
Pay only for what came, at the right price and with life left
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Wheat atta (5 kg pack) | 11010000 | 5% |
| Rice (sona masoori, 5 kg pack) | 1006 | 5% |
| Toor dal (1 kg pack) | 0713 | 5% |
| Sugar (1 kg) | 1701 | 5% |
| Sunflower oil (1 litre) | 1512 | 5% |
| Tea (250 g) | 0902 | 5% |
| Toned milk (500 ml) | 0401 | 0% |
| Paneer (200 g pack) | 0406 | 0% |
| Butter (100 g) | 0405 | 5% |
| Bread (400 g) | 19059010 | 0% |
| Biscuits (family pack) | 19053100 | 5% |
| Namkeen (200 g) | 21069099 | 5% |
- GST registration
- Shops and Establishments registration
- FSSAI food licence
- Trade licence
- Weighing scale stamping
- Professional tax registrationIf it applies
- Fire NOCIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Health or eating-house licenceIf it applies
- Udyam (MSME) registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerSupplier terms and payments, pricing and offers, banking, licences, staff.
Store managerOpening and closing, staff rota, shelf and stock checks, orders.
Receiving clerkCheck deliveries, GRN, returns to distributors.
CashiersBilling, cash and UPI, day close.
Floor staffShelf filling, facing, price labels, FIFO, loose packing.
Delivery boyHome deliveries, cash on delivery.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a supermarket or mini-mart?
Type one line about your business when you sign up, for example "Supermarket / mini-mart". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other shops and showrooms in food and grocery
Run a supermarket or mini-mart on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes