Your customers
- Farmers
- FPOs
- Grain and pulse traders
- Millers
- Banks and collateral managers (pledge stock)
- State warehousing corporations and procurement agencies (lease)
Transport and logistics · Services
MatruOS for an agri warehouse
Set up the way an agri warehouse runs: storage rent per bag or per tonne per month, reserved-space rent, whole-godown lease to agencies, loading and unloading, fumigation and weighing charges. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an agri warehouse deals with today, and what MatruOS sets up for it
Today
Intake written on loose slips; at release the depositor disputes bags and weight. Daily in and out not matched, so a pledged lot is released without the bank letter.
In MatruOS
MatruOS sets up 9 routines, 1 workflow, 4 registers and 10 licences for an agri warehouse, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- farmer or trader
- (APMC yard)
- warehouse (receipt)
- bank loan or sale
- miller or buyer lifts stock
Your suppliers
- Hamal gang or labour contractor
- Licensed pest control operator
- Insurance company
- Gunny, dunnage and fumigation-cover sellers
- Power company
Credit and cash
Depositor pays rent at withdrawal (farmers) or monthly (traders and leases); agency leases pay quarterly or monthly in arrears; hamals paid weekly
Godown built on term loan (often under AMI or AIF interest subvention); rent mostly arrives at withdrawal 3-9 months after intake, so peak-season hamali and fumigation are paid well before rent comes in
Your screens use your words
CustomerDepositorOrderDepositItemLotInvoiceRent billreceiptWarehouse receiptdeliveryRelease
How it works
How MatruOS is set up for an agri warehouse
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Agri warehouse", typed when you sign up.
- Recognised as an agri warehouseRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an agri warehouse
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Turns each weighbridge slip and assay reading into a lot entry with stack number, flags moisture above the band before the bags are stacked
Works it out and shows you
Matches the day's bags in and out per lot with gate passes, blocks releases of pledged lots without a bank letter, and lists differences for the manager
Works it out and shows you
Works out bag-months per lot, adds handling and fumigation, applies GST only to non-agri and lease lines, and drafts bills
Asks you before sending
Lists eNWRs and lots nearing expiry or shelf life and drafts messages to depositors and lien banks
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amGate intake and weighbridge
- 1Truck or tractor on the weighbridge; gross and tare slips
- 2Moisture and quality sample from every 10th bag
- 3Allot stack number; bags stacked on dunnage
- 4Enter the lot in the stock register
6:30 pmEvening stock close and gate passes
- 1Bags in and out today per lot matched with gate passes
- 2Releases against bank-pledged lots only with bank release letter
- 3Lock-up, fire extinguishers and lights checked
Every week
MonWeekly stack inspection
- 1Look for insects, webbing, heating and wet bags on each stack
- 2Rat burrows and droppings; bait stations refilled
- 3Roof leaks and drain blockages
Every month
1stFortnightly prophylactic spray
- 1Spray stack surfaces, walls and alleys with the approved insecticide
- 2Enter the spray in the pest log
1stMonthly rent and handling bills
- 1Bag-months per lot for every trader and lease party
- 2Add loading, unloading and fumigation charges
- 3Send bills; farmer lots billed at release
5thReceipt expiry and lien check
- 1eNWRs expiring in 30 days; tell depositor and lien bank
- 2Lots past shelf life flagged for release or re-assay
Every year
MayPre-monsoon roof and drain repair
- 1Roof sheets, gutters and plinth cracks repaired
- 2Drains cleared; stacks off outer walls by 0.6 m
MarInsurance, fire NOC and WDRA renewal
- 1Stock insurance renewed for full declared value
- 2Fire NOC and extinguisher refills
- 3WDRA registration renewal and security deposit topped up
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Deposit to release
- 1Weighed and assayed
- 2Stacked and lot entered
- 3Receipt or eNWR issuedNeeds approval
- 4Bank lien marked (if pledged)
- 5Release order and rent paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Stock register (deposit lots)
Quality and assay slips
Stack inspection and fumigation log
Rent and handling bills
Intake weighing and quality
Take in only stock that will keep, and record its true weight and grade
Pest control and phosphine fumigation
Keep stacks insect-free without risk to people
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Storage of agricultural produce (per bag per month) | 996729 | 0% |
| Reserved storage space for agri produce | 996729 | 0% |
| Storage of non-agri goods (fertiliser and cement) | 996729 | 18% |
| Storage of processed agri goods (dal and spices) | 996729 | 18% |
| Godown lease to agency | 997212 | 18% |
| Loading and unloading of agri produce | 996719 | 0% |
| Fumigation of depositor stock | 998531 | 18% |
| Weighbridge weighing | 998599 | 18% |
- GST registration
- Udyam (MSME) registration
- Trade licence
- Fire NOC
- Insurance policy
- APMC mandi licenceIf it applies
- Pesticide licenceIf it applies
- Contract labour licenceIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner (warehouseman)Rates and leases, bank and agency tie-ups, WDRA registration, signs receipts.
Warehouse managerGate and weighbridge, stack plan, stock register, releases against orders.
AssayerMoisture and quality tests, grade band, sample bags.
Hamal mukadamLabour gang, stacking and loading, dunnage.
Fumigation operatorLicensed phosphine fumigation, spray, safety.
Security guardNight watch, gate pass, fire rounds.
Bank field officerPledge checks, lien and release approval.
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Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an agri warehouse?
Type one line about your business when you sign up, for example "Agri warehouse". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Transport and logistics
Other services in transport and logistics
Run an agri warehouse on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes