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Transport and logistics · Services

MatruOS for a school van or bus operator

Set up the way a school van or bus operator runs: monthly transport fee per child from parents, or a monthly per-bus or per-child rate from the school; extra income from picnics, tuition drops and event hire. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Transport and logisticsReady when you sign up

  • 7routines on a timetable
  • 2workflows with approvals
  • 2SOPs and checks
  • 4registers of your own
  • 4jobs for your AI team
  • 7licences tracked

7-day free trial, no card needed.

What this solves

What a school van or bus operator deals with today, and what MatruOS sets up for it

01Today

Parents pay late and the owner chases each one on the phone. Parents keep calling to ask where the van is.

02In MatruOS

MatruOS sets up 7 routines, 2 workflows, 4 registers and 7 licences for a school van or bus operator, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

Your customers

  • Parents
  • Schools
  • Coaching classes

Your suppliers

  • CNG and diesel pumps
  • Van and bus financiers
  • Insurers
  • Tyre and spares shops
  • GPS and CCTV vendors

Credit and cash

Parents pay monthly in advance by the 10th, in practice 15-45 days late; school contracts pay 30-60 days after bill; fuel paid daily

Ten or eleven months of fees cover twelve months of EMI and wages; May-June vacation is the cash gap

Your screens use your words

  • CustomerParent
  • OrderSeat on route
  • ItemChild
  • InvoiceFee receipt
  • employeeDriver

How it works

How MatruOS is set up for a school van or bus operator

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "School van / bus operator", typed when you sign up.
  2. Recognised as a school van or bus operatorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a school van or bus operator

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Operations head

Sends parents a 'van is 5 minutes away' and 'reached school or dropped' message from the attendant's taps or GPS; flags any child not handed over

Reads daily run log and children and route list

Works it out and shows you

Accountant

Lists unpaid fees and drafts polite reminders with a UPI link for each parent

Reads fee book and children and route list

Asks you before sending

Operations head

Lists vehicle papers, licences and police verifications expiring in 45 days

Reads vehicle and staff papers

Works it out and shows you

Operations head

Groups children by area and school bell time, drafts routes, stops and pickup times within seat limits

Reads children and route list

Asks you before sending

1 / 4

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day2

  • 6:15 amMorning pickup runDriver · 4 steps
    1. 1Walk round: tyres, brakes, lights, door locks, first aid, extinguisher
    2. 2Attendant on board before the first stop
    3. 3Head count at school gate matches the list
    4. 4Reached school by
  • 1:30 pmAfternoon drop runLady attendant · 4 steps
    1. 1Count children against the list before leaving school
    2. 2Hand each young child only to a known adult at the stop
    3. 3Children not collected go back to school and the parent is called
    4. 4Check the van is empty at the end of the run

Every week1

  • SatWeekly vehicle and kit checkOwner · 4 steps
    1. 1CCTV recording and GPS online
    2. 2First-aid box and extinguisher pressure
    3. 3Speed governor seal intact
    4. 4Fuel spend per vehicle for the week

Every month2

  • 5thMonthly fee remindersOwner · 2 steps
    1. 1List unpaid fees per child
    2. 2Send polite reminder with UPI link; second reminder on the 15th
  • 20thPapers and verification due listOwner · 2 steps
    1. 1Permit, fitness, insurance, PUC, driver licence expiring in 45 days
    2. 2New staff police verification status

Every year1

  • MaySummer vacation servicing and fitnessOwner · 2 steps
    1. 1Full service, tyres, seat belts, paint and school name
    2. 2Fitness test and insurance renewal before reopening

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Child joins the van

  1. 1Parent enquiry with address and schoolOwner
  2. 2Stop and time fixed on a routeOwner
  3. 3Consent form and contacts takenLady attendant
  4. 4First month fee paidOwner

School contract monthly bill

  1. 1Runs and extra trips totalledOwner
  2. 2School transport in-charge checksSchool transport in-chargeNeeds approval
  3. 3PaidOwner

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Children and route list

    Child name · Class · School · Route · Stop and pickup time · Parent name · Parent mobile · Second contact

  • Fee book

    Child name · Month · Fee due · Paid · Paid on · Mode · Reminder sent

  • Daily run log

    Date · Vehicle number · Run · Driver · Attendant · Children on board · Reached school at · Fuel filled

  • Vehicle and staff papers

    Vehicle number · Permit valid till · Fitness valid till · Insurance valid till · PUC valid till · Driver licence valid till · Driver police verification done · Attendant police verification done

  • Child safety on every run

    Every child picked, carried and handed over safely

    5 steps with checks

  • Driver and attendant hiring

    Only safe, verified staff carry children

    3 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Monthly school transport fee (up to 3 km) · month9964120%
Monthly school transport fee (3-8 km) · month9964120%
Monthly school transport fee (over 8 km) · month9964120%
School contract bus (per bus per month) · month9966010%
Picnic or event trip · trip9966010%
Tuition or coaching drop (monthly) · month9964120%
  • Vehicle permitRTO (Regional Transport Office)
  • Vehicle fitness certificateRTO / automated testing station
  • Insurance policyInsurance company
  • Udyam (MSME) registrationMinistry of MSME (Udyam portal)If it applies
  • GST registrationGST department (GSTN)If it applies
  • PF registration (EPFO)EPFO (Employees' Provident Fund Organisation)If it applies
  • ESI registration (ESIC)ESIC (Employees' State Insurance Corporation)If it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

OwnerRoutes and fees, school dealings, buys vans, fee collection.
DriverDrives the route, vehicle check, fuel, log.
Lady attendantHelps children on and off, head count, hands over at stops.
School transport in-chargeRoute approval, safety checks, complaints, contract bills.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a school van or bus operator?

Type one line about your business when you sign up, for example "School van / bus operator". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Transport and logistics

Other services in transport and logistics

All 29 business types in transport and logistics

Run a school van or bus operator on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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See plans and what each includes
Chat with the MatruOS team on WhatsApp, +91 97234 99901