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Transport and logistics · Services

MatruOS for a small warehouse or 3PL

Set up the way a small warehouse or 3PL runs: bare rent per sq ft per month, 3PL storage per pallet or sq ft, handling per carton, unit or order, value-added services (labelling, kitting, returns), detention and overtime charges. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Transport and logisticsReady when you sign up

  • 9routines on a timetable
  • 1workflows with approvals
  • 2SOPs and checks
  • 3registers of your own
  • 3jobs for your AI team
  • 10licences tracked

7-day free trial, no card needed.

What this solves

What a small warehouse or 3PL deals with today, and what MatruOS sets up for it

01Today

Handling done but never billed. Stock differences with clients and month-end disputes.

02In MatruOS

MatruOS sets up 9 routines, 1 workflow, 3 registers and 10 licences for a small warehouse or 3PL, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. manufacturer or importer
  2. (C&F or 3PL) warehouse
  3. distributor, retailer or e-commerce customer

Your customers

  • FMCG C&F agents and distributors
  • E-commerce sellers
  • Traders and importers
  • Manufacturers needing overflow space

Your suppliers

  • Labour contractor
  • Security agency
  • Power company
  • Rack and material-handling vendors
  • Insurers

Credit and cash

Tenants pay rent in advance monthly with a deposit; 3PL clients pay 15-45 days after bill; labour paid weekly or monthly

3PL carries labour and power for 1-2 months before clients pay; bare rent is steady but vacancies hurt

Your screens use your words

  • CustomerClient
  • OrderInward or dispatch order
  • ItemSKU
  • InvoiceMonthly bill
  • receiptGRN
  • deliveryDispatch note

How it works

How MatruOS is set up for a small warehouse or 3PL

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Small warehouse / 3PL", typed when you sign up.
  2. Recognised as a small warehouse or 3PLRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a small warehouse or 3PL

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Operations head

Captures each GRN and dispatch with cartons and units so every handling line is chargeable, and flags damages for the client

Reads inward and dispatch register

Works it out and shows you

Store keeper

Prepares each client's daily stock statement and lists cycle-count differences to explain

Reads inward and dispatch register and cycle count

Asks you before sending

Accountant

Builds monthly storage and handling bills per client, applies escalations, and lists leases and fire NOC due

Reads inward and dispatch register and space and lease register

Asks you before sending

1 / 3

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day4

  • 9:00 amMorning inward and GRNWarehouse supervisor · 3 steps
    1. 1Vehicle at dock against client ASN; seal checked
    2. 2Count and damage check; GRN raised
    3. 3Put-away to bins; FIFO or FEFO lots kept apart
  • 2:00 pmAfternoon picking and dispatchLoader team lead · 2 steps
    1. 1Pick list against client orders; oldest lot first
    2. 2E-way bill and invoice on every vehicle
  • 7:00 pmDaily stock statement to clientsInventory clerk · 2 steps
    1. 1Opening, in, out and closing per SKU per client
    2. 2Statement sent to each client
  • 11:00 pmNight security and fire roundSecurity supervisor · 2 steps
    1. 1Extinguishers in place and gauges green
    2. 2No smoking, no loose wiring, shutters locked

Every week1

  • WedWeekly cycle countInventory clerk · 1 steps
    1. 1Count 10-20% of bins in rotation; differences explained

Every month1

  • 1stMonthly storage and handling billsOwner · 3 steps
    1. 1Storage by pallet-days or sq ft; handling by cartons in and out
    2. 2Overtime and value-added services added; bills sent
    3. 3Escalations and lease renewals due this month

Every year2

  • MayPre-monsoon roof and drain checkOwner · 1 steps
    1. 1Roof sheets, gutters and dock shelters repaired
  • MarFire NOC, insurance and labour licence renewalOwner · 2 steps
    1. 1Fire NOC renewal; hydrant and alarm test
    2. 2Building and stock insurance renewed; contract labour licence renewed

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Client inward to monthly bill

  1. 1ASN receivedClient manager
  2. 2Unloaded and GRN raisedInventory clerk
  3. 3Picked and dispatched on orderLoader team lead
  4. 4Stock statement confirmedClient managerNeeds approval
  5. 5Monthly bill paidOwner

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Inward and dispatch register

    Date · Client · Direction · Document (ASN or order) · SKU · Cartons · Units · Vehicle number

  • Space and lease register

    Client or tenant · Area sq ft or pallets · Rate · Lease start · Escalation date · Escalation % · Deposit held

  • Cycle count

    Date · Client · Location (bin) · SKU · System qty · Counted qty · Reason for difference

  • Inward and dispatch check

    Stock statement always matches the floor

    4 steps with checks

  • Fire safety

    Warehouse insurable and safe

    3 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Bare warehouse rent · sq ft-month99721218%
Common area maintenance charge · sq ft-month99721218%
3PL storage per pallet · pallet-month99672918%
Inward handling · carton99671918%
Outward handling and picking · carton99671918%
E-commerce order fulfilment · order99672918%
Labelling and kitting · unit99854018%
Overtime and holiday handling · hour99671918%
  • GST registrationGST department (GSTN)
  • Trade licenceMunicipal corporation or panchayat
  • Fire NOCState fire and emergency services
  • Shops and Establishments registrationState labour department (Shops and Establishments Act)
  • Insurance policyInsurance company
  • Contract labour licenceLabour department (Contract Labour Act, or Labour Codes)If it applies
  • Factory licenceState factories departmentIf it applies
  • PF registration (EPFO)EPFO (Employees' Provident Fund Organisation)If it applies
  • ESI registration (ESIC)ESIC (Employees' State Insurance Corporation)If it applies
  • Professional tax registrationState professional tax officeIf it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

OwnerLeases and rates, client contracts, compliance, collections.
Warehouse supervisorInward and dispatch, stock statements, labour allocation.
Inventory clerkGRN, WMS or Excel entries, cycle counts.
Loader team leadUnloading, put-away, picking, loading.
Security supervisorGate register, night rounds, fire watch.
Client managerSends ASNs and orders, approves stock statements and bills.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a small warehouse or 3PL?

Type one line about your business when you sign up, for example "Small warehouse / 3PL". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Transport and logistics

Other services in transport and logistics

All 29 business types in transport and logistics

Run a small warehouse or 3PL on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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Chat with the MatruOS team on WhatsApp, +91 97234 99901