Your customers
- IT and BPO companies
- Factories and SEZ units
- Hospitals
- Warehouses and logistics parks
- Banks
Transport and logistics · Services
MatruOS for a staff transport contractor
Set up the way a staff transport contractor runs: monthly package per vehicle or per-trip and per-km rates for shift pickups and drops; extra charges for escorts, waiting and extra km; staff buses for factories. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a staff transport contractor deals with today, and what MatruOS sets up for it
Today
Routes redrawn by hand every night from changing rosters. Client cuts bills for km not matching GPS and for late pickups.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 4 registers and 13 licences for a staff transport contractor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
Your suppliers
- Attached owner-drivers
- Security agency (escorts)
- CNG and diesel pumps
- GPS and panic button vendors
- Vehicle financiers
Credit and cash
Client pays 30-60 days after monthly bill and GPS reconciliation; attached vehicle owners paid monthly or fortnightly, often before the client pays
Contractor carries 1-2 months of vehicle payouts and diesel; penalties are deducted at billing
Your screens use your words
CustomerClientOrderRosterItemTripInvoiceMonthly billemployeeDriverSupplierAttached vehicle owner
How it works
How MatruOS is set up for a staff transport contractor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Staff transport contractor", typed when you sign up.
- Recognised as a staff transport contractorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a staff transport contractor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Groups tomorrow's roster by area and shift, drafts routes that keep women off first-pickup or last-drop where possible, flags routes needing an escort and assigns vehicles
Asks you before sending
Watches night trips for late starts, deviations and missing safe-reach confirmations and alerts the supervisor
Works it out and shows you
Builds the monthly bill from signed trips and packages, compares billed km with GPS, lists penalties to contest
Asks you before sending
Works out each attached owner's payout from days run, agreed rate and passed-on penalties
Asks you before paying
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
4:30 amEarly-morning pickups
- 1Driver reports on time; vehicle clean
- 2GPS on and panic button tested
- 3Each pickup marked; reached office by login time
7:00 pmTurn tomorrow's roster into routes
- 1Roster received for every shift
- 2Group employees by area; no woman picked first or dropped last at night without an escort
- 3Vehicle and driver assigned to each route; SMS to employees
10:00 pmNight drops and escort check
- 1Escort on every route where a woman is dropped last
- 2Each woman's safe-reach confirmation received
- 3Late or deviated vehicles called
Every week
MonWeekly SLA and no-show review
- 1Late pickups, missed trips and complaints by vehicle and driver
- 2Drivers or vehicles to change
Every month
2ndMonthly client bill against GPS
- 1Trips, km and packages from signed trip sheets
- 2Billed km checked against GPS km before sending
- 3Bill with GST sent to transport desk
10thAttached vehicle owner payouts
- 1Days run and penalties passed on per vehicle
- 2Payout sheet approved by owner
20thMonthly papers and driver verification check
- 1Permits, fitness, insurance, licences due in 45 days
- 2New drivers' police verification complete
Every year
MarAnnual rate revision and contract renewal
- 1Rate revision for fuel and wage changes
- 2Vehicle age limits in the contract met
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Monthly bill to payment
- 1Bill built from trip sheets and GPS
- 2Owner checks and sendsNeeds approval
- 3Client checks and deducts penaltiesNeeds approval
- 4Payment received
Attach a new vehicle
- 1Vehicle and papers checked
- 2Driver verified and trained
- 3Owner approves rateNeeds approval
- 4Vehicle added to client fleet
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Roster and trip sheet
Vehicle and driver file
Client bill and deductions
Attached owner payout
Night travel for women employees
Every woman reaches home safely after a night shift
Driver vetting
Only verified, trained drivers carry employees
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Sedan monthly package (shift pickups and drops) | 996601 | 5% |
| Hatchback per trip (zone rate) | 996601 | 5% |
| Tempo traveller monthly package | 996601 | 5% |
| Staff bus monthly (factory shift route) | 996601 | 5% |
| Extra km beyond package | 996601 | 5% |
| Extra hour beyond package | 996601 | 5% |
| Security escort per night trip | 998525 | 18% |
- Vehicle permit
- Vehicle fitness certificate
- Insurance policy
- GST registration
- PAN
- TAN (tax deduction account number)
- Shops and Establishments registration
- PF registration (EPFO)
- ESI registration (ESIC)
- Professional tax registrationIf it applies
- Contract labour licenceIf it applies
- Government contractor registrationIf it applies
- Udyam (MSME) registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerClient contracts, rates, attaching vehicles, collections.
Transport supervisorRoutes from roster, assigns vehicles, night desk, breakdown cover.
DriverDrives routes on time, keeps trip sheet, follows night rules.
Escort guardRides on night trips with women employees, checks drop at the door.
AccountsClient bills, owner payouts, GST, salaries.
Client transport deskSends rosters, checks GPS and trip sheets, approves bills, raises penalties.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a staff transport contractor?
Type one line about your business when you sign up, for example "Staff transport contractor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Transport and logistics
Other services in transport and logistics
Run a staff transport contractor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes