Your customers
- Transport brokers
- Roadlines companies
- Factories and traders on contract
- 3PL and logistics companies
Transport and logistics · Services
MatruOS for a truck owner
Set up the way a truck owner runs: freight (bhada) per trip or per tonne from brokers, roadlines companies and shippers; some dedicated monthly contracts. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a truck owner deals with today, and what MatruOS sets up for it
Today
Balances held 30-60 days and cut for shortage or delay without proof. Diesel slips inflated or diesel sold off the tank.
In MatruOS
MatruOS sets up 9 routines, 1 workflow, 3 registers and 8 licences for a truck owner, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- shipper
- broker or roadlines
- truck owner
- driver
- consignee
- POD back
- balance paid
Your suppliers
- Diesel pumps (often on fleet credit)
- Tyre dealers and retreaders
- Mechanics and spare shops
- NBFCs (truck finance)
- Insurers
- FASTag issuers
Credit and cash
70-90% advance at loading, balance 15-60 days after POD; contract shippers pay monthly bills in 30-90 days; diesel on 15-30 day pump credit; EMI monthly
Advance covers diesel and tolls on the road; balances held by brokers are the owner's working capital gap, and EMIs fall due whether or not balances arrive
Your screens use your words
CustomerParty (broker or shipper)OrderLoadItemTripInvoiceFreight billreceiptPODemployeeDriver
How it works
How MatruOS is set up for a truck owner
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Truck owner", typed when you sign up.
- Recognised as a truck ownerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a truck owner
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists trucks unloading today with their location and drafts return-load requests to regular brokers on that lane
Asks you before sending
Checks litres billed against km run and the truck's normal km per litre, flags trips over 5% variance and lists papers expiring soon
Works it out and shows you
Lists PODs with balances overdue, drafts reminders with the POD photo, and lays out the trip timeline against any deduction
Asks you before sending
Per-truck month P&L with diesel, tolls, tyres, repairs, driver and EMI; drafts each driver's settlement sheet
Asks you before paying
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:00 amMorning driver calls
- 1Each truck's location, diesel left and any problem
- 2Trucks unloading today: ask brokers for a return load near the unloading point
11:00 amLoading, LR and advance
- 1Weighbridge slip within the registered gross weight
- 2LR and e-way bill photo received from driver
- 3Advance received; part sent to driver by UPI
8:00 pmEvening expense entry from driver photos
- 1Diesel slips, toll SMS and bhatta entered against the trip
- 2Km per litre compared with the truck's normal
Every week
MonWeekly balance chase on PODs
- 1PODs delivered to brokers with photo proof
- 2Balances overdue past 15 days; deductions checked against trip timeline
SunWeekly tyre and service check
- 1Tyre pressure and tread on all wheels
- 2Service due km noted
Every month
5thEMI, driver settlement and GST
- 1EMI paid for each truck before the NBFC due date
- 2Driver salary and trip bhatta settled from advances and slips
- 3GTA invoices and GST return (if billing directly)
20thPapers due list per truck
- 1Permit, fitness, insurance and PUC expiring in 45 days; book renewals
Every year
MarInsurance and national permit renewal
- 1Insurance and permit renewals for trucks due this year
- 2Presumptive income under s.44AE worked out for ITR
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Load to balance payment
- 1Rate agreed and truck placed
- 2Loaded with LR and advance
- 3Delivered and POD signed
- 4POD sent and balance claimed
- 5Deductions accepted or disputedNeeds approval
- 6Balance received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Trip register
Trip expenses (diesel and tolls)
Truck papers and EMI
Loading and consignment papers
No fine or seizure on the road
Vehicle fit to run
Safe truck with valid papers on board
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Full truck load freight (GTA, reverse charge) | 996511 | 5% |
| Full truck load freight (GTA, forward charge with ITC) | 996511 | 18% |
| Truck hire to a GTA or broker (no consignment note issued) | 996601 | 0% |
| Freight per tonne on contract lane | 996511 | 5% |
| Detention charges | 996511 | 5% |
- Vehicle permit
- Vehicle fitness certificate
- Insurance policy
- PAN
- GST registrationIf it applies
- Udyam (MSME) registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner (malik)Finds loads, fixes rates, sends advances, chases balances, pays EMI.
MunshiTrip register, POD collection, diesel and toll entries, driver accounts.
DriverDrives and delivers, diesel and tolls, gets POD signed, looks after truck.
Khalasi (cleaner)Tarpaulin and ropes, loading watch, helps driver.
BrokerGives loads, pays advance and balance, deducts claims.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a truck owner?
Type one line about your business when you sign up, for example "Truck owner". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Transport and logistics
Other services in transport and logistics
Run a truck owner on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes