By role
For the purchase team: orders, receipts and supplier bills on one record
Each purchase goes through four recorded steps: order, receive, match and pay. You pay only for what you accepted.
Raise the PO, get it approved, receive the goods and match the bill.
- 01What the purchase team does in MatruOS
- 02Short and rejected supply
- 03Supplier records that stay clean
What this solves
Purchase and stores carry the most room for leakage
Unapproved orders, short receipts and stock moved without records cost more than most businesses realise.
Purchase and stores staff raise orders within limits, receive goods against them and move stock between godowns with every step recorded.
You pay only for what was ordered and received, and stock is accounted for at every location.
What the purchase team does in MatruOS
Short and rejected supply
Say you order 2,500 kg and accept 2,450 kg after rejecting 50 kg. If the supplier bills for 2,500 kg, the three-way match shows the 50 kg gap before you pay.
Supplier records that stay clean
Each supplier is added once. The duplicate warning shows when a supplier seems to be on file already, so their bills and payments stay on one record.
How it works
How it goes in MatruOS
- Raise the POSupplier, items, quantities and rates.
- Approve and sendApproval first, then the PO goes to the supplier.
- ReceiveStores records received and rejected per line.
- Match and payBill against PO and receipt, then the payment.
Questions
Questions people ask
Can a PO go out without approval?
The PO waits for approval before it is sent, so every order to a supplier has been approved.
What is a 3-way match?
Checking the supplier's bill against the purchase order and the goods received note, so you pay only for what you ordered and accepted.
Does receiving goods update stock?
Yes. The accepted quantity is added to stock on hand. Rejected quantities stay out.
Read next
Where to go from here
Run the whole business on one system Set up for your trade.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes