Buy and stock
Goods received, checked line by line
At the godown gate, record what arrived against the order, line by line, with any quantity you rejected.
Count what arrived, note what you rejected, and stock updates from the receipt.
- 01Where buying goes wrong
- 02What you record
- 03Ready for the bill
What this solves
Purchase and stock errors tie up cash and stop production
Orders raised without approval, goods received short or rejected without a record, supplier bills paid before they are checked, and stock figures nobody trusts.
MatruOS takes each purchase from order to goods received to the supplier bill, matches the three, and keeps stock by item and godown from every movement.
You pay only for what was ordered and received, and stock on screen matches the shelf.
Where buying goes wrong
Short or damaged supply is first seen at the gate. When it is recorded there, the accounts team knows about it before paying the bill.
What you record
Ready for the bill
When the supplier's bill arrives, it is matched to the purchase order and to this receipt. If the bill asks for 200 castings and you accepted 194, the difference is in front of you. See three-way match.
How it works
How it goes in MatruOS
- Open the purchase orderFind the order the delivery belongs to.
- Count and enterEnter the received quantity on each line.
- Note rejectionsEnter any rejected quantity on its line.
- SaveStock on hand goes up by the goods received.
Questions
Questions people ask
What if the supplier sends less than ordered?
Enter the quantity that arrived. The line shows received against ordered, so the shortfall is on record when the bill comes.
Who should record the receipt?
Whoever checks the goods at the gate or the godown. You can invite that person to MatruOS with their own login.
How does the receipt connect to the supplier's bill?
The bill is matched to the purchase order and to the goods received, so a bill for rejected or missing pieces stands out before you pay.
Read next
Where to go from here
Run the whole business on one system Set up for your trade.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
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