Your customers
- Hojai and Mumbai agar traders
- Gulf importers (Saudi Arabia, UAE)
- Attar and perfume makers
- Agarbatti and dhoop makers
- Bakhoor makers
Beauty and personal care · Makers and factories
MatruOS for an agarwood chips and oil distiller
Set up the way an agarwood chips and oil distiller runs: agar oil sold by tola, resinous chips graded for incense, mid-grade pieces and powder, spent dust to agarbatti makers, agar attar blends. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an agarwood chips and oil distiller deals with today, and what MatruOS sets up for it
Today
Oil per batch and per kg of wood not tracked, so wood buying is guesswork. Chipper piece rates and graded weights kept on paper.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 4 registers and 7 licences for an agarwood chips and oil distiller, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Planter
- distiller (chips and oil)
- Hojai or Mumbai trader
- Gulf buyer, perfume or incense maker
Your suppliers
- Agarwood planters and tree owners
- Wood contractors
- Chippers (piece work)
- Still fabricators
- Gas and firewood sellers
Credit and cash
Trees and logs paid in cash or advance to planters; chippers paid weekly by piece; oil sold for cash or advance to traders; exports by advance
Trees bought ahead with cash; soaking and distillation take 4-6 weeks per batch; oil may be held for better prices; export money comes against documents
Your screens use your words
CustomerBuyerItemAgarInvoiceBillproductGradeSupplierPlanter
How it works
How MatruOS is set up for an agarwood chips and oil distiller
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Agarwood chips and oil distiller", typed when you sign up.
- Recognised as an agarwood chips and oil distillerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an agarwood chips and oil distiller
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Works out oil per batch and per kg of wood by grade and source, and flags batches and planters below the usual yield
Works it out and shows you
Totals each chipper's graded kg at the piece rate and prepares the weekly pay list
Asks you before paying
Builds a stock list by grade with sample references and drafts offers to traders and Gulf buyers
Asks you before sending
Matches wood received with transit passes and registrations, and output with wood used, and flags gaps before an inspection or export
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
6:00 amStill check and oil skim (morning)
- 1Top up still water and check the fire or gas
- 2Skim oil from each receiver into the batch bottle
- 3Oil collected this round (tola)
9:00 amChipping and chip grading
- 1Scrape pale wood off resinous pieces
- 2Sort chips by colour, resin and the water-sinking test
- 3Weigh each chipper's graded output
9:00 pmStill check and oil skim (night)
- 1Skim oil, top up water, bank the fire for the night
- 2Write the day's oil in the batch log
Every week
SatPay chippers and helpers
- 1Total each chipper's graded kg at the piece rate
- 2Pay and note it
WedStock by grade and buyer offers
- 1List oil and chips by grade with samples
- 2Send offers to Hojai and Mumbai traders and Gulf buyers
Every month
5thWood, transit pass and stock register check
- 1Match wood received with transit passes and plantation registrations
- 2Match oil and chips made with wood used
- 3Keep the forest stock register up to date for inspection
Every year
FebCITES quota, export licence and forest licence
- 1Apply for the year's export share and DGFT restricted-item licence
- 2Renew the forest department licence for the unit
- 3Update IEC (April-June)
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Soak to oil batch
- 1Wood graded and chips removed
- 2Powder soaked 2-4 weeks
- 3Distilled 7-10 days
- 4Oil graded and sample kept
Export sale of chips or oil
- 1Buyer order and sample approvedNeeds approval
- 2CITES permit and DGFT licence obtained
- 3Packed and shipped
- 4Payment received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Wood purchase and transit pass
Soak and still batch
Oil and chip stock by grade
Sales and exports
Legal wood and export paperwork
Every kg can be traced to a registered plantation and every export is within quota
Oil grading and purity
Keep buyers' trust in the grade sold
Still and fire safety
No still runs dry and no fire spreads in a shed that runs day and night
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Agar oil (premium grade) | 3301 | 18% |
| Agar oil (commercial grade) | 3301 | 18% |
| Agarwood chips (sinking grade) | 1211 | 5% |
| Agarwood chips (mid grade) | 1211 | 5% |
| Agarwood pieces (low grade) | 1211 | 5% |
| Agar powder (for bakhoor and incense) | 1211 | 5% |
| Spent agar dust (after distillation) | 4405 | 5% |
| Agar attar blend | 3303 | 18% |
- GST registration
- Forest department licence (sawmill or timber)
- Import Export Code (IEC)If it applies
- Export council membership (RCMC)If it applies
- Udyam (MSME) registrationIf it applies
- Pollution consent (CTO)If it applies
- TrademarkIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Distiller (owner)Buys trees, grades oil and chips, sells to traders and buyers, handles permits.
ChipperScrapes and separates resinous wood from pale wood by hand, paid by piece rate.
Still operatorLoads and fires stills day and night, skims oil, keeps the batch log.
HelperSplits logs, chops and powders wood, fills soaking drums, carries water.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an agarwood chips and oil distiller?
Type one line about your business when you sign up, for example "Agarwood chips and oil distiller". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Beauty and personal care
Other makers and factories in beauty and personal care
Run an agarwood chips and oil distiller on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes