Your customers
- D2C and Instagram brands
- Regional FMCG brands
- Salon chains and salon product brands
- Hotels (amenity kits)
- Exporters
- Own-brand distributors
Beauty and personal care · Makers and factories
MatruOS for a cosmetics manufacturer
Set up the way a cosmetics manufacturer runs: conversion margin on creams, lotions, shampoos, hair oils, face washes, gels and colour cosmetics made for brand owners; own-brand sales to distributors and online. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 10
- 2
- 2
- 3
- 6
- 12
What this solves
What a cosmetics manufacturer deals with today, and what MatruOS sets up for it
Today
Many D2C clients, each with samples, MOQs and advances, tracked in WhatsApp. Formula cost goes stale as oil and fragrance prices move.
In MatruOS
MatruOS sets up 10 routines, 2 workflows, 3 registers and 12 licences for a cosmetics manufacturer, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Chemical and packaging suppliers
- cosmetic plant
- brand owner
- distributor, marketplace or salon
- customer
Your suppliers
- Chemical traders (emollients, emulsifiers, surfactants, preservatives)
- Fragrance houses
- Tube, bottle and jar makers
- Carton and label printers
- Contract testing labs
Credit and cash
New brands pay 30-50% advance and balance before dispatch; regional brands 30-45 days; chemicals bought cash or 15-30 days; packaging makers want advance on printed items
Advance from the client buys the client's packaging; chemicals on 15-30 days; balance comes at dispatch or 30-45 days; leftover printed packaging is the hidden loss
Your screens use your words
CustomerBrand clientOrderPurchase orderItemSKUInvoiceTax invoiceproductFormulaSupplierVendor
How it works
How MatruOS is set up for a cosmetics manufacturer
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Cosmetics manufacturer", typed when you sign up.
- Recognised as a cosmetics manufacturerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a cosmetics manufacturer
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Checks each closed BMR for missing entries and yield, and reconciles filled units with tubes, cartons and labels issued
Asks you before signing
Lists samples and artwork waiting on clients beyond 5 days and drafts follow-up messages
Asks you before sending
Explodes next week's batches into chemicals and packaging, flags shortfalls and leftover client packaging, and drafts purchase requests
Asks you before sending
Keeps each client's samples, advances and balances, and drafts statements and reminders
Asks you before sending
Checks artwork text against the label checklist and licence product list and flags missing items and drug-like claims
Asks you before signing
Re-costs every active formula at current prices with packaging and labour and drafts revised quotes
Asks you before sending
1 / 6
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:30 amLine clearance and batch start
- 1Check the vessel and filling line are clean and free of the last product's labels
- 2Issue weighed material against the BMR and tick each item
- 3Water phase and oil phase temperature at emulsifying (°C)
11:00 amClient samples and artwork follow-up
- 1See samples sent more than 5 days ago with no reply
- 2Chase artwork approvals holding up a PO
2:00 pmIn-process and batch release checks
- 1pH of the batch
- 2Viscosity, colour and odour against standard
- 3Release, hold or reject and sign the BMR
5:30 pmClose the day's BMRs and filling counts
- 1Check each BMR for blanks, signatures and yield
- 2Reconcile filled units with packaging issued and note rejects
- 3Keep retention samples of each batch
Every week
MonMaterial and packaging plan for next week's batches
- 1List next week's batches from confirmed POs
- 2Check chemicals and client packaging against need
- 3Raise purchase requests for shortfalls
FriClient advances and balances
- 1List orders ready for dispatch with balance unpaid
- 2List clients past their credit days
- 3Send statements to clients
Every month
3rdLabel and claim check of new artwork
- 1Check every artwork approved this month against the label checklist
- 2Check each product is on the licence product list
7thRe-cost formulas at this month's prices
- 1Update prices of oils, fragrances and surfactants
- 2Re-cost active SKUs and mark those below target margin
Every year
AprLicence product list, retention fee and EPR return
- 1Check the licence product list covers all items made; apply to add new items
- 2Check when the five-yearly retention fee falls due
- 3File the EPR plastic packaging annual return by 30 June
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Brand client order
- 1Brief received
- 2Lab samples made
- 3Sample approved by clientNeeds approval
- 4Label and artwork checked
- 5PO and advance receivedNeeds approval
- 6Batch made and released
- 7Filled and dispatched
- 8Balance received
Material receipt and approval
- 1Received and quarantined
- 2Tested or CoA checkedNeeds approval
- 3Approved and labelled
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Batch manufacturing record
Client orders and samples
Raw and packing material
Batch making and release
Every batch matches its formula and is safe before it is filled
Label and claim check
No label goes to print that breaks the Cosmetics Rules or Legal Metrology rules
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Face cream (third-party, 50 g) | 3304 | 18% |
| Body lotion (200 ml) | 3304 | 18% |
| Sunscreen lotion (100 ml) | 3304 | 18% |
| Face wash (100 ml) | 3401 | 18% |
| Shampoo (200 ml) | 3305 | 5% |
| Hair oil (100 ml) | 3305 | 5% |
| Hair serum and gel | 3305 | 18% |
| Talcum powder (100 g) | 3304 | 5% |
| Lip balm | 3304 | 18% |
| Kajal (pot) | 3304 | 0% |
| Hotel amenity kit | 3307 | 18% |
| Manufacturing on client's material (job work) | 998859 | 18% |
- GST registration
- Cosmetics manufacturing licence
- Factory licenceIf it applies
- Pollution consent (CTO)If it applies
- Packaged commodities registration (Legal Metrology)
- EPR registration for plastic packaging
- Fire NOCIf it applies
- TrademarkIf it applies
- Udyam (MSME) registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Import Export Code (IEC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner-formulatorDevelops formulas, quotes clients, approves samples, sets prices.
Competent technical personKeeps licence compliant, checks BMRs, tests and releases batches, checks labels.
Production supervisorPlans batches, runs the homogeniser and mixing, line clearance.
Filling operatorFills, seals, batch-codes and cartons.
Store keeperReceives and quarantines material, issues against BMR, counts packaging.
Client managerHandles brand clients, samples, artwork, advances and dispatch.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a cosmetics manufacturer?
Type one line about your business when you sign up, for example "Cosmetics manufacturer". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Beauty and personal care
Other makers and factories in beauty and personal care
Run a cosmetics manufacturer on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes