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Clothing and textiles · Makers and factories

MatruOS for a carpet and rug exporter

Set up the way a carpet and rug exporter runs: FOB sales of hand-knotted, hand-tufted, handloom and flat-woven carpets and rugs to overseas importers and retailers; domestic sales to chains and online; export incentives (RoDTEP, drawback). Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Clothing and textilesReady when you sign up

  • 7routines on a timetable
  • 2workflows with approvals
  • 2SOPs and checks
  • 4registers of your own
  • 3jobs for your AI team
  • 13licences tracked

7-day free trial, no card needed.

What this solves

What a carpet and rug exporter deals with today, and what MatruOS sets up for it

01Today

Hundreds of carpets across villages and finishers with no clear view of which will miss the ship date. Yarn lost between dyer, thekedar and finisher.

02In MatruOS

MatruOS sets up 7 routines, 2 workflows, 4 registers and 13 licences for a carpet and rug exporter, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. wool
  2. spinner and dyer
  3. exporter
  4. thekedar and weaver
  5. finishing job worker
  6. exporter QC
  7. overseas buyer

Your customers

  • Overseas importers and wholesalers
  • Department stores and online rug retailers
  • Interior designers and hotels
  • Domestic retail chains

Your suppliers

  • Wool merchants (Bikaner and New Zealand wool)
  • Spinners and yarn dyers
  • Thekedars and weavers
  • Tufting job workers
  • Finishing job workers
  • Packers and freight forwarders

Credit and cash

Buyers pay by DA or DP at 60-120 days, some by LC or advance for samples; thekedars paid on delivery; wool and yarn on 30-60 days; packing credit from banks

Six to nine months from wool purchase to buyer payment; packing credit and export incentives fund the gap

Your screens use your words

  • CustomerBuyer
  • OrderPO
  • ItemCarpet
  • InvoiceExport invoice
  • SupplierThekedar
  • productDesign

How it works

How MatruOS is set up for a carpet and rug exporter

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Carpet and rug exporter", typed when you sign up.
  2. Recognised as a carpet and rug exporterRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a carpet and rug exporter

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Operations head

Projects each PO's ready date from loom progress and finishing queues, flags carpets that will miss the ship date, and gathers loom and weaver lists for audits

Reads buyer orders (PO) and carpet tracking by loom

Asks you before sending

Store keeper

Reconciles wool and yarn at each hand-off and ranks dyers and thekedars by loss against the norm

Reads yarn chain (dyer to thekedar) and carpet tracking by loom

Works it out and shows you

Accountant

Lists buyer payments due and overdue, matches e-BRCs, and prepares RoDTEP and drawback claims and buyer reminders

Reads shipments and realisation

Asks you before sending

1 / 3

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day2

  • 9:30 amYarn issue and receiptYarn store keeper · 2 steps
    1. 1Weigh wool out to dyers and dyed yarn in by shade
    2. 2Issue yarn to thekedars by colour against carpet numbers
  • 10:00 amLoom inspection visitsQC inspector · 2 steps
    1. 1Visit planned looms; check knots, size and colours
    2. 2Update sq ft woven per carpet

Every week2

  • MonWeekly order status and ship date checkProduction manager · 2 steps
    1. 1Compare each PO's carpets on loom and in finishing with its ship date
    2. 2Move carpets between thekedars; decide air or sea
  • SatWeekly yarn chain reconciliationYarn store keeper · 2 steps
    1. 1Match wool sent, dyed yarn received, yarn issued and returned
    2. 2Flag dyers and thekedars over the loss norm

Every month1

  • 15thMonthly realisation and incentivesExport executive · 3 steps
    1. 1List buyer payments due and overdue
    2. 2Match e-BRCs; file RoDTEP and drawback claims
    3. 3File GST refunds or LUT returns

Every year1

  • MayAnnual social-compliance and label auditExport executive · 2 steps
    1. 1Update loom and weaver lists from all thekedars
    2. 2Prepare the audit file; renew CEPC membership, RCMC and LUT

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Order to shipment

  1. 1Strike-off sample sentDesigner
  2. 2Buyer approves sample and POExporter-ownerNeeds approval
  3. 3Yarn dyed and issuedYarn store keeper
  4. 4Woven through thekedarsProduction manager
  5. 5Finished and inspectedQC inspector
  6. 6Buyer releases shipmentExporter-ownerNeeds approval
  7. 7Shipped and payment realisedExport executive

Carpet through loom and finishing

  1. 1Placed with thekedarProduction manager
  2. 2Off loom and settled with thekedarProduction managerNeeds approval
  3. 3Sent to finishing on challanProduction manager
  4. 4Passed QCQC inspector

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Buyer orders (PO)

    PO number · Buyer · Design and quality · Sizes and pieces · Total sq m · FOB price per sq m · Ship date · Status

  • Carpet tracking by loom

    Carpet number · PO number · Thekedar or shed · Village and loom · Yarn issued (kg) · Sq ft woven · Expected off-loom date · Finishing job worker

  • Yarn chain (dyer to thekedar)

    Lot · Shade · Raw wool or yarn sent (kg) · Dyed yarn received (kg) · Issued to thekedars (kg) · Returned (kg)

  • Shipments and realisation

    Invoice number · Buyer · Shipping bill number · Bill of lading date · Invoice value (USD) · Due date · Realised · e-BRC and RoDTEP claimed

  • Yarn chain control

    Account for wool and yarn from dyer to loom

    3 steps with checks

  • Final inspection

    Ship only carpets that pass the buyer's standard

    4 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Hand-knotted wool carpet 60 knot · sq m57015%
Hand-knotted wool and silk carpet · sq m57015%
Hand-tufted wool carpet · sq m57035%
Handloom shaggy rug · sq m57055%
Flat-woven kilim and durrie · sq m57025%
Domestic sale hand-tufted rug (4x6 ft) · piece57035%
  • GST registrationGST department (GSTN)
  • Import Export Code (IEC)DGFT (Import Export Code)
  • Export council membership (RCMC)Export promotion council (via DGFT)
  • GST Letter of Undertaking (LUT) for exportsGST department (Form GST RFD-11)
  • Udyam (MSME) registrationMinistry of MSME (Udyam portal)
  • Factory licenceState factories department
  • Pollution consent (CTO)State Pollution Control Board
  • PF registration (EPFO)EPFO (Employees' Provident Fund Organisation)
  • ESI registration (ESIC)ESIC (Employees' State Insurance Corporation)
  • Fire NOCState fire and emergency services
  • Trade licenceMunicipal corporation or panchayat
  • Professional tax registrationState professional tax office
  • TrademarkTrade Marks RegistryIf it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

Exporter-ownerHandles buyers and fairs, prices orders, approves samples and shipments.
Production managerAllocates looms to thekedars, tracks progress, plans finishing.
DesignerMakes naksha and talim, colour cards and strike-offs.
Yarn store keeperIssues wool to dyers and yarn to thekedars by weight.
QC inspectorChecks carpets on and off loom, final inspection with buyer QA.
Export executiveShipping documents, bank, RoDTEP and drawback, compliance files.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a carpet and rug exporter?

Type one line about your business when you sign up, for example "Carpet and rug exporter". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Clothing and textiles

Other makers and factories in clothing and textiles

All 141 business types in clothing and textiles

Run a carpet and rug exporter on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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Chat with the MatruOS team on WhatsApp, +91 97234 99901