Your customers
- Importers and wholesalers in Europe, the US and Australia
- Home decor and gift retailers (private label)
- Domestic decorators, florists and craft shops
- Online buyers
Clothing and textiles · Makers and factories
MatruOS for a dry flower and potpourri exporter
Set up the way a dry flower and potpourri exporter runs: exporting bulk dried botanicals (pods, cones, stems, grasses), potpourri mixes, sola-wood flowers and decor arrangements; some domestic sales to decorators and craft shops. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a dry flower and potpourri exporter deals with today, and what MatruOS sets up for it
Today
Hundreds of pickers' weighments and transit passes kept in a notebook. Shipments miss the buyer's season window because stock is not matched to orders.
In MatruOS
MatruOS sets up 7 routines, 1 workflow, 4 registers and 9 licences for a dry flower and potpourri exporter, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- forest picker and village agent
- processor (sort, bleach, dye, dry, fragrance)
- exporter
- importer
- retailer
Your suppliers
- Tribal and rural pickers and village agents
- Farm flower growers
- Bleach, dye and glycerine sellers
- Fragrance oil suppliers
- Carton and poly-bag makers
- Fumigation agencies
Credit and cash
Pickers and agents paid cash on weighment; importers pay 30% advance and the balance against documents or 30-60 days after shipment; packing and chemicals on 30 days' credit
Raw material bought in the collection season (Nov-May) and stocked; shipments peak May-Sep; buyer money arrives Jul-Dec
Your screens use your words
CustomerBuyerItemBotanicalproductItem
How it works
How MatruOS is set up for a dry flower and potpourri exporter
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Dry flower and potpourri exporter", typed when you sign up.
- Recognised as a dry flower and potpourri exporterRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a dry flower and potpourri exporter
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Totals each worker's kg sorted and pieces made at rates and prepares the weekly pay list
Asks you before paying
Matches processed stock with each order, lists shortfalls and the containers, fumigation and phyto to book, and checks transit passes on the lots used
Works it out and shows you
Matches remittances to invoices, lists missing bank realisations and incentive claims to file and drafts buyer reminders
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amWeigh and buy raw material from pickers
- 1Weigh each picker's lot and check dryness
- 2Pay and note the transit pass for forest produce
9:30 amBleaching, dyeing and drying run
- 1Run the day's batches by order and colour
- 2Bleach strength checked and spent liquor sent to treatment
- 3Spread on drying racks and note output weight
Every week
SatWeekly sorter and assembler pay
- 1Total kg sorted and pieces made per worker
- 2Pay and note
MonShipment plan against buyer dates
- 1Compare processed stock with each order
- 2Book containers and fumigation for orders ready
Every month
15thBuyer payments and export incentives
- 1Match remittances with invoices and get bank realisation
- 2Claim RoDTEP and drawback on shipped bills
Every year
Jan, FebChristmas and autumn range sampling
- 1Make new samples and price lists for buyers
- 2Show at overseas fairs and send sample boxes
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Export order to remittance
- 1Samples approved by buyerNeeds approval
- 2Raw material processed
- 3Sorted and packed to spec
- 4Phyto and fumigation done
- 5Shipped with documents
- 6Payment realised
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Raw material purchase book
Processing batch book
Export order and shipment tracker
Sorter and assembler piece sheet
Bleaching and dyeing
Even colour without weakening the material, and safe handling of chemicals
Export packing and phytosanitary
Shipments clear plant quarantine abroad and arrive free of mould
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Dried botanicals bulk mix (natural) | 0604 | 5% |
| Bleached and dyed pods and cones | 0604 | 5% |
| Dried grasses and stems (bunch) | 0604 | 5% |
| Potpourri mix (scented) | 3307 | 18% |
| Potpourri retail pack (200 g) | 3307 | 18% |
| Sola-wood flowers (pack of 50) | 4602 | 5% |
| Dried flower arrangement or wreath | 0604 | 5% |
- GST registration
- Udyam (MSME) registration
- Import Export Code (IEC)
- Export council membership (RCMC)
- GST Letter of Undertaking (LUT) for exports
- Forest department licence (sawmill or timber)If it applies
- Pollution consent (CTO)If it applies
- Factory licenceIf it applies
- Hazardous waste authorisationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
ExporterDeals with buyers, prices, signs export papers, arranges finance.
Yard supervisorBuys from pickers, runs bleaching, dyeing and drying, manages workers.
Sorter and assemblerSorts and cleans, ties bunches, makes arrangements, packs.
Export documentation clerkPhyto and fumigation, shipping bill, bank papers, incentives.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a dry flower and potpourri exporter?
Type one line about your business when you sign up, for example "Dry flower and potpourri exporter". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Clothing and textiles
Other makers and factories in clothing and textiles
Run a dry flower and potpourri exporter on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes