Your customers
- Walk-in buyers at the khadi bhandar
- Other khadi institutions and KVIC outlets
- Government departments and schools
- Exhibitions
- Online buyers
Clothing and textiles · Makers and factories
MatruOS for a khadi institution
Set up the way a khadi institution runs: sale of khadi cloth, readymade khadi and some village industry goods through own bhandars, other institutions, exhibitions and online; market promotion assistance on production and sales. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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- 2
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What this solves
What a khadi institution deals with today, and what MatruOS sets up for it
Today
Hank and metre registers kept by hand and wages calculated late. MDA claims rejected or delayed because records do not match.
In MatruOS
MatruOS sets up 7 routines, 2 workflows, 4 registers and 8 licences for a khadi institution, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Sliver plant
- khadi institution (spinning, weaving, processing)
- own bhandar, other institutions, exhibitions
- buyer
Your suppliers
- KVIC central sliver plants (sliver and roving)
- Spinners and weavers (artisans)
- Processors and tailors
- Village industry producers
Credit and cash
Artisans paid wages weekly or fortnightly; sliver paid in advance or against KVIC credit; other institutions and departments pay in 30-90 days; MDA comes after audited claims, often 6-12 months later
Wages and sliver are paid from the institution's working capital and bank loans (with interest subsidy); MDA and rebate reimbursement arrive late
Your screens use your words
OrderIndentItemThanproductVarietyInvoiceCash memoSupplierSliver plantemployeeArtisan
How it works
How MatruOS is set up for a khadi institution
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Khadi institution", typed when you sign up.
- Recognised as a khadi institutionRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a khadi institution
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Works out each spinner's and weaver's weekly wage at current rates and prepares the bank payment list
Asks you before paying
Balances sliver to hanks to metres by artisan and centre and flags gaps and low output
Works it out and shows you
Compiles the monthly production and sales return and the MDA claimable, and checks them against the registers
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amSpinning centre day
- 1Attendance and sliver issue by weight
- 2Receive and count hanks; check count and strength on a sample
10:00 amKhadi bhandar opening and sales
- 1Khadi Mark tags on every piece on display
- 2Cash memo for each sale with rebate shown in season
- 3Close at 20:00 with cash and UPI matched
Every week
SatArtisan wages
- 1Hanks per spinner and metres per weaver at the current wage rates
- 2Pay to bank accounts; no cash above the limit
MonSliver-yarn-cloth balance
- 1Sliver issued against hanks received, yarn issued against metres woven
- 2Artisans with low output or large balances
Every month
7thMonthly production and sales return
- 1Production at prime cost and sales by channel
- 2File the return on the KVIC portal; note MDA claimable
Every year
MarYear-end audit and claims
- 1Physical stock verification at centres and bhandars
- 2Audited accounts and the year's MDA claim to KVIC or KVIB
- 3Khadi Certificate and Khadi Mark renewal on KIRCS when due
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
MDA claim
- 1Production and sales compiled
- 2Secretary checks and signsNeeds approval
- 3Claim filed with KVIC or KVIB
- 4Assistance received and artisans' share
Sliver to cloth
- 1Sliver issued
- 2Hanks spun and received
- 3Woven into cloth
- 4Processed and tagged for the bhandar
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Spinning (katai) hank register
Weaving (bunai) register
Production, sales and MDA claim
Bhandar stock
Hank receipt
Pay only for real hanks of the right count
Wages and claims
Artisans paid right and every claim backed by records
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Khadi cotton cloth | 5208 | 0% |
| Khadi muslin (fine count) | 5208 | 0% |
| Khadi silk cloth | 5007 | 0% |
| Woollen khadi | 5111 | 0% |
| Poly-vastra | 5513 | 5% |
| Khadi kurta | 6205 | 5% |
| Khadi sleeveless jacket | 6203 | 5% |
| Khadi bedsheet | 6302 | 5% |
| Khadi towel | 6302 | 5% |
| Khadi dhoti | 5208 | 0% |
| Khadi cotton yarn (hanks to other institutions) | 5205 | 0% |
- GST registration
- Shops and Establishments registration
- Trust or society registrationIf it applies
- Co-operative society registrationIf it applies
- 12A and 80G registrationIf it applies
- Udyam (MSME) registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
SecretaryRuns the institution, deals with KVIC and KVIB, signs claims and returns, bank loans.
Centre in-chargeIssues sliver and yarn, receives hanks and cloth, keeps katai and bunai registers.
SpinnerSpins hanks on the charkha at the centre or at home.
WeaverWeaves khadi on the handloom.
Bhandar managerSells in the bhandar, keeps stock and rebate records.
AccountantWages, cost chart, production and sales returns, MDA claims, audit.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a khadi institution?
Type one line about your business when you sign up, for example "Khadi institution". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Clothing and textiles
Other makers and factories in clothing and textiles
Run a khadi institution on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes