Your customers
- Retail hardware shops
- Plywood and laminate shops
- Carpenters and furniture makers
- Modular kitchen workshops
- Small builders and contractors
- Aluminium and uPVC fabricators
Construction and home · Traders and distributors
MatruOS for a door and window hardware wholesaler
Set up the way a door and window hardware wholesaler runs: wholesale sale of door, window and furniture hardware to retailers, carpenters, furniture makers and small builders; brand distributor margins and quarterly turnover schemes. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a door and window hardware wholesaler deals with today, and what MatruOS sets up for it
Today
Retailers ask for items not in stock and salesmen do not note them; orders lost to other wholesalers. Reorders done from memory; fast items run out while slow finishes pile up.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 4 registers and 8 licences for a door and window hardware wholesaler, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- maker or importer
- wholesaler or distributor
- retail hardware shop or carpenter
- home owner
Your suppliers
- Manufacturers in Aligarh (locks)
- Rajkot and Jamnagar (brass and SS hardware)
- Delhi and Mumbai makers (hinges, channels)
- Importers of cabinet fittings
- Brand companies
Credit and cash
Makers: 30-60 days or cash discount 2-4% for advance; brands: 30 days with scheme on prompt payment; retailers: 30-60 days, carpenters cash
Stock turns 4-6 times a year; maker bills due in 30-45 days, retailer money comes in 45-75 days, so the wholesaler funds about 1 month of sales plus slow stock
Your screens use your words
CustomerRetailerOrderOrder bookingInvoiceBillproductItem
How it works
How MatruOS is set up for a door and window hardware wholesaler
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Door and window hardware wholesaler", typed when you sign up.
- Recognised as a door and window hardware wholesalerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a door and window hardware wholesaler
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Before each route, lists for every retailer the items they usually buy and are due for, new items to show, and their dues, and turns the WhatsApp order into a booking
Asks you before sending
Lists items below reorder level and items asked for but short, grouped by maker and carton, and drafts purchase orders
Asks you before sending
Ages dues by route and salesman, drafts reminders and the collection list, and lists scheme credit notes not yet received
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amMorning order picking from yesterday's bookings
- 1Print or open pick lists by route
- 2Pick by bin; mark short items
- 3Second person checks item, size and finish against the list
11:00 amSalesman route visit and order booking
- 1Visit the day's route retailers
- 2Book orders and note items asked for that we do not stock
- 3Collect payments due and photograph cheques
5:00 pmEvening billing and dispatch to transport
- 1Bill picked orders; separate short items as back-order
- 2Send bills on WhatsApp and hand parcels to tempo or transport with LR
- 3Enter day's collections
Every week
Mon 10:00 amWeekly retailer outstanding by route
- 1Age retailer dues and split by route
- 2Give each salesman his collection list
- 3Stop supply above 75 days unless owner approves
Sat 4:00 pmWeekly reorder to makers
- 1List items below reorder level and short items from the week
- 2Group by maker and minimum carton
- 3Place orders; note promised dates
Every month
5thMonthly scheme and credit note check
- 1Total purchases per brand against each scheme slab
- 2List credit notes due and not received
- 3Pass on retailer schemes due
Every year
MarYear-end physical stock count
- 1Count every bin and record differences
- 2Write off damaged and rusted pieces with owner's approval
- 3Check MRP and maker details on all packs (LMPC)
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Order booking to payment
- 1Order booked
- 2Picked and checked
- 3Credit check passedNeeds approval
- 4Billed and dispatched
- 5Payment collected
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Salesman order booking
Item and bin stock
Retailer outstanding
Brand scheme and claims
Picking, checking and packing
Right item, size and finish with no short supply
Returns and defective items
Stop silent losses from returns and get credit from makers
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| SS butt hinge 4 inch (pair) | 8302 | 18% |
| MS tower bolt 8 inch | 8302 | 18% |
| Aldrop 10 inch (antique finish) | 8302 | 18% |
| Mortise lock with handle set | 8301 | 18% |
| Cylindrical door lock (main door) | 8301 | 18% |
| Cabinet auto-close hinge (soft close) | 8302 | 18% |
| Telescopic drawer channel 18 inch (pair) | 8302 | 18% |
| Hydraulic door closer | 8302 | 18% |
| Door stopper and magnet | 8302 | 18% |
| Cabinet handle (pull) 6 inch | 8302 | 18% |
| Sliding window roller and lock kit | 8302 | 18% |
| Padlock 50 mm | 8301 | 18% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- Trade licence
- Packaged commodities registration (Legal Metrology)
- Professional tax registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner (wholesaler)Buys from makers and brands, sets rates and discounts, approves credit and returns.
Route salesmanVisits retailers on fixed days, books orders, collects cheques and UPI, shows new items.
Godown in-chargePicks and packs orders, keeps bins, receives stock, counts.
Billing clerkMakes bills and e-way bills, enters receipts, sends bills on WhatsApp.
AccountantLedgers, scheme claims, GST returns, supplier payments.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a door and window hardware wholesaler?
Type one line about your business when you sign up, for example "Door and window hardware wholesaler". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Construction and home
Other traders and distributors in construction and home
Run a door and window hardware wholesaler on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes