Your customers
- Paint and hardware shops
- Painting contractors
- Builders (project orders through company)
Construction and home · Traders and distributors
MatruOS for a paint distributor
Set up the way a paint distributor runs: distributor margin between company price and dealer price, plus company turnover and target incentives, and cash discount from paying early. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a paint distributor deals with today, and what MatruOS sets up for it
Today
Dealers over limit get supplies and overdue climbs past 60 days. Company target is missed by a small margin and the slab incentive is lost.
In MatruOS
MatruOS sets up 9 routines, 1 workflow, 4 registers and 7 licences for a paint distributor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Paint company depot
- distributor
- paint dealer
- painter or house owner
Your suppliers
- Paint company depot or factory
Credit and cash
Company: advance or 7-15 days with 2-4% cash discount; dealers 15-45 days with post-dated cheques
Thin margin on high turnover; company incentives come after quarter close; Diwali stocking needs extra limit in Aug-Sep
Your screens use your words
CustomerDealerOrderIndentItemSKUInvoiceBillSupplierCompany depot
How it works
How MatruOS is set up for a paint distributor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Paint distributor", typed when you sign up.
- Recognised as a paint distributorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a paint distributor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Turns incoming orders into indents and marks which dealers are within limit and which to hold
Asks you before sending
Shows gap to company target by product group, suggests dealers to push, and lists overdue dealers with reminders
Asks you before sending
Suggests the depot order by base and pack size and lists old batches to push first
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amMorning orders and credit check
- 1Collect orders from app, WhatsApp and sales executives
- 2Check credit limit and overdue; hold if over
11:00 amPick by batch and load vans
- 1Pick oldest batch first
- 2Check lids and seals; set aside leaking pails
6:30 pmCollections entry
- 1Enter cheques, UPI and cash against bills; deposit cheques due
Every week
MonTarget and overdue review
- 1Compare month-to-date sales with company target by product group
- 2List dealers over 45 days; plan visits
Tue, FriDepot order by SKU
- 1Order bases and pack sizes below minimum level
- 2List slow batches older than 12 months
Every month
7thScheme claims and credit notes
- 1Work out incentive earned; claim damages and transit losses
- 2Pass dealer scheme benefits as credit notes
10thGST returns
- 1GSTR-1 and 3B; match depot bills in GSTR-2B
Every year
MarYear-end stock count and dealer confirmations
- 1Count all batches; return expired or damaged to company
- 2Get balance confirmations from dealers and company
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Indent to payment
- 1Indent received
- 2Credit checked
- 3Owner releases over-limitNeeds approval
- 4Picked and billed
- 5Delivered
- 6Paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Dealer ledger
Indents and dispatch
Batch and expiry stock
Company schemes and claims
Dealer credit control
Keep overdue low in a thin-margin trade
Paint storage and FIFO
No expired or damaged paint
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Interior emulsion, 20 L | 3209 | 18% |
| Premium interior emulsion, 10 L | 3209 | 18% |
| Exterior emulsion, 20 L | 3209 | 18% |
| Distemper, 20 kg | 3209 | 18% |
| Enamel paint, 1 L | 3208 | 18% |
| Wall primer, 20 L | 3209 | 18% |
| Wall putty, 40 kg | 3214 | 18% |
| Waterproofing coating, 20 L | 3209 | 18% |
| Wood finish PU, 4 L | 3208 | 18% |
| Tinting colourant, 1 L | 3212 | 18% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- Trade licence
- Fire NOCIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerManages company relationship, sets dealer credit, chases targets and big dues.
Sales executiveVisits dealers on beat, books orders, collects cheques, pushes schemes.
Billing clerkCredit check, billing, e-way bills, receipts.
Godown in-chargeReceives from depot, picks by batch, loads vans, handles damages.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a paint distributor?
Type one line about your business when you sign up, for example "Paint distributor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Construction and home
Other traders and distributors in construction and home
Run a paint distributor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes