Your customers
- Hardware shops
- Sanitary and tile showrooms
- Plumbing contractors
- Builders and project sites
- Institutional buyers
Construction and home · Traders and distributors
MatruOS for a hardware and sanitary distributor
Set up the way a hardware and sanitary distributor runs: trade margin between company distributor price and dealer price, plus company schemes (turnover discount, quarterly target incentive, cash discount) and project sales to builders and plumbing contractors. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a hardware and sanitary distributor deals with today, and what MatruOS sets up for it
Today
Bills go to dealers already over limit, and money gets stuck beyond 90 days. Salesmen do not know who to chase this week; collections depend on the owner's memory.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 4 registers and 7 licences for a hardware and sanitary distributor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Company
- distributor
- hardware and sanitary shop or plumber
- house owner
Your suppliers
- Sanitaryware and CP fitting companies
- Door hardware and lock makers
- Hand tool and power tool brands
- Adhesive and sealant makers
- Local makers of loose hardware (hinges, tower bolts)
Credit and cash
Companies give 15-30 days or demand advance with 1.5-3% cash discount; shops get 30-60 days, builders 60-90 days; post-dated cheques common
Stock turns 5-7 times a year; 45-70 days of receivables; scheme credit notes from companies arrive 30-90 days after quarter close, so working capital is usually on a bank cash-credit limit
Your screens use your words
CustomerDealerOrderIndentItemSKUInvoiceBillSupplierCompany
How it works
How MatruOS is set up for a hardware and sanitary distributor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Hardware and sanitary distributor", typed when you sign up.
- Recognised as a hardware and sanitary distributorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a hardware and sanitary distributor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Turns each day's orders into indents, checks each dealer's limit and oldest bill, and lists which to release and which to hold
Asks you before sending
Builds each salesman's overdue list by beat and drafts reminder messages to dealers
Asks you before sending
Suggests the company order to fill a truck from sales and minimum levels, and lists dead SKUs to clear
Asks you before sending
Works out the scheme slab earned, prepares claim statements with photos, and tracks credit notes still due
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amCollect and credit-check the day's indents
- 1Gather indents from salesmen's books, WhatsApp and phone calls
- 2Check each dealer's outstanding and oldest bill against limit; hold if over
- 3Release cleared indents to the godown pick list
11:00 amPick, pack and load the beat tempo
- 1Pick by bill; check model, colour and trap type against the indent
- 2Pack ceramic in cartons with thermocol; no loose WC on the tempo
- 3Tempo leaves by 14:00 with bills and e-way bill above Rs 50,000
6:30 pmEnter the day's collections and cheques
- 1Enter cash, UPI and cheques collected by each salesman against bills
- 2Deposit cheques due tomorrow; note bounced cheques
Every week
MonOverdue list by beat
- 1List dealers over credit days with amount and oldest bill
- 2Give each salesman his collection target for the week
- 3Put dealers over 90 days on hold
ThuStock check and company order
- 1Count fast movers and check against minimum levels
- 2Make the company purchase order to fill a full truck
- 3List items with no sale in 120 days
Every month
5thFile scheme and breakage claims with companies
- 1Work out target achievement and slab for each company
- 2File cash-discount, breakage and price-drop claims with photos and bills
- 3Match credit notes received to claims filed
10thGST returns and company ledger match
- 1File GSTR-1 by the 11th; check purchase bills in GSTR-2B
- 2Match company ledger with own books; raise differences
Every year
MarYear-end physical stock and dealer confirmations
- 1Full physical count of every SKU; write off broken and obsolete
- 2Get balance confirmation from every dealer and company
- 3Renew bank cash-credit limit with stock and debtor statement
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Indent to payment
- 1Indent booked
- 2Credit checked
- 3Over-limit releaseNeeds approval
- 4Picked and packed
- 5Billed and dispatched
- 6Delivered and signed
- 7Payment collected
Company scheme claim
- 1Claim worked out
- 2Owner checks and signsNeeds approval
- 3Filed with company
- 4Credit note received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Dealer ledger
Indent book
Scheme and claim register
Breakage and return slips
Dealer credit control
Sell only within limits so that money comes back
Ceramic and CP stock handling
Keep breakage under half a percent
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Wall-hung closet (WC), ceramic | 6910 | 18% |
| Floor-mounted closet with cistern, ceramic | 6910 | 18% |
| Wash basin with pedestal | 6910 | 18% |
| Indian squatting pan (orissa pan) | 6910 | 18% |
| Single-lever basin mixer, brass chrome | 8481 | 18% |
| Bib cock, brass chrome | 8481 | 18% |
| Concealed diverter with body | 8481 | 18% |
| Overhead shower, 6 inch | 8481 | 18% |
| PVC flush tank (cistern) | 3922 | 18% |
| Health faucet with hose | 8481 | 18% |
| Stainless steel kitchen sink, 24x18 | 7324 | 18% |
| Butt hinge, SS, 4 inch | 8302 | 18% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- Trade licence
- Professional tax registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerSets credit limits, negotiates with companies, approves rate exceptions, chases big overdue.
SalesmanVisits shops on the beat, books indents, collects payments, places display stock.
Billing clerkChecks credit, raises e-way bills and invoices, enters receipts.
Godown in-chargeUnloads trucks, picks and packs, counts stock, records breakage.
AccountantFiles scheme claims, reconciles company ledger, GST returns.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a hardware and sanitary distributor?
Type one line about your business when you sign up, for example "Hardware and sanitary distributor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Construction and home
Other traders and distributors in construction and home
Run a hardware and sanitary distributor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes