Your customers
- Sawmills and timber depots
- Door and window frame makers
- Flush door and board factories
- Packing case and pallet makers
- Furniture makers
Construction and home · Traders and distributors
MatruOS for an imported timber log yard
Set up the way an imported timber log yard runs: margin on imported logs and sawn timber sold per cft or cbm; sawing and sizing charges; sales of offcuts. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an imported timber log yard deals with today, and what MatruOS sets up for it
Today
Demurrage and detention charges from late documents or PQ holds. Landed cost per cbm not worked out per shipment; rates set by feel as freight and rupee move.
In MatruOS
MatruOS sets up 7 routines, 2 workflows, 3 registers and 7 licences for an imported timber log yard, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- overseas plantation or forest
- shipper
- Kandla port
- Gandhidham log yard
- sawmills and wood-based units across north and west India
Your suppliers
- Overseas exporters and shippers
- Shipping lines
- Customs brokers
- Fumigation agencies
- Transporters
Credit and cash
Pays overseas by LC (30-90 days usance) or advance; customs duty and IGST at clearance; sells on cash to 15-45 days, some 60
LC or advance commits money 1-3 months before the logs land; duty, IGST, port and freight are paid at clearance; buyers pay 2-6 weeks after sale, so a yard needs large bank limits.
Your screens use your words
CustomerBuyerItemLogSupplierShipperproductSpecies and grade
How it works
How MatruOS is set up for an imported timber log yard
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Imported timber log yard", typed when you sign up.
- Recognised as an imported timber log yardRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an imported timber log yard
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Tracks ETAs, document arrival and free days per container, and alerts when a container is within 3 days of demurrage or a document is missing
Works it out and shows you
Computes Hoppus cft per log from length and girth, totals the buyer's lot and prepares the tally and invoice
Works it out and shows you
Ages dues by buyer and drafts reminders and a stop-supply list
Asks you before sending
Works out landed cost per cbm and per cft for each shipment, compares measured volume with invoice volume, and suggests selling rates
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amLog measurement and tally
- 1Measure each log's length and mid girth under bark
- 2Hoppus cft per log; mark log number and grade
9:30 amVessel, container and free-days tracker
- 1ETA of each shipment and documents received
- 2Containers and days left before demurrage and detention
- 3Phyto, fumigation and PQ inspection status
11:00 amYard sales and loading
- 1Show buyers lots by species and grade from the tally
- 2Load sold logs and send the tally with the invoice
Every week
Mon 10:30 amBuyer dues
- 1Dues by buyer and age
- 2Reminders and stop-supply list for owner approval
Every month
2ndLanded cost and selling rate review
- 1Landed cost per cbm per shipment: FOB or CIF, freight, rupee rate, duty, IGST, port, fumigation, yard
- 2Measured cft against invoice cbm (yield)
- 3Set selling rates per species and grade
Every year
AprIEC, PQ registration and port documents
- 1Update IEC details on DGFT
- 2Check plant quarantine permits and approved fumigation agencies
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Contract to logs in the yard
- 1Contract and price agreedNeeds approval
- 2LC opened or advance paid
- 3PQ permit and documents received
- 4Cleared on bill of entry and PQ release
- 5Logs measured and stacked
Yard sale to payment
- 1Logs chosen and rate agreed
- 2Credit approvedNeeds approval
- 3Loaded with tally and invoice
- 4Paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Import shipment and clearance
Log tally (measurement list)
Buyer sales and dues
Plant quarantine clearance
Logs released without holds or rejection
Log measurement
Buyers and shipper claims rest on one agreed method
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Imported pine logs (radiata) | 4403 | 18% |
| Imported teak logs (plantation) | 4403 | 18% |
| Imported hardwood logs (keruing or similar) | 4403 | 18% |
| Sawn imported pine | 4407 | 18% |
| Sawn imported teak | 4407 | 18% |
| Sawing and sizing charge | 998898 | 18% |
| Offcuts and sawdust | 4401 | 5% |
- GST registration
- Import Export Code (IEC)
- Udyam (MSME) registration
- Forest department licence (sawmill or timber)
- Fire NOCIf it applies
- Factory licenceIf it applies
- PF registration (EPFO)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner (importer)Negotiates with shippers, opens LCs, books forex, sets selling rates, approves credit.
Import executiveTracks vessels, files PQ permit and bill of entry, works with the customs broker, watches free days.
Yard managerReceives logs, runs the measurement tally, stacks by species and grade, loads buyers' trucks.
Log measurerMeasures length and girth log by log, marks numbers, writes the tally.
AccountantLanded cost, buyer invoices and ledger, LC and bank, GST.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an imported timber log yard?
Type one line about your business when you sign up, for example "Imported timber log yard". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Construction and home
Other traders and distributors in construction and home
Run an imported timber log yard on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes