Your customers
- Food and FMCG manufacturers
- Retailers and showrooms
- Startups and D2C brands
- Schools and clinics
- Families (wedding cards)
- Agencies outsourcing design
- Foreign clients via marketplaces
Creators, media and online selling · Services
MatruOS for a design freelancer or studio
Set up the way a design freelancer or studio runs: project fees (logo, identity, packaging per SKU, brochures, catalogues); monthly social media creative retainers; print management margin; wedding card and event design; foreign client work. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a design freelancer or studio deals with today, and what MatruOS sets up for it
Today
Clients take approved designs and delay or skip the balance. Endless revisions over WhatsApp, not counted or charged.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 7 licences for a design freelancer or studio, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- client brand
- designer
- printer or platform
- customer of the brand
Your suppliers
- Printing presses (offset, digital, flex, labels)
- Freelance illustrators and copywriters
- Software, font and stock image subscriptions
- Computer and display vendors
Credit and cash
50% advance on new projects, balance before final files; retainers billed monthly in advance; agencies pay 30-60 days; presses give regular designers 15-30 days on print jobs
Low fixed costs; advances fund work; balance payments and agency dues slip; print jobs need paying the press before the client pays
Your screens use your words
CustomerClientOrderJobItemDesignproductService
How it works
How MatruOS is set up for a design freelancer or studio
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Design freelancer / studio", typed when you sign up.
- Recognised as a design freelancer or studioRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a design freelancer or studio
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists jobs due today and this week, logs revision rounds from client feedback, and flags jobs over their included revisions for an extra charge
Asks you before sending
Lists approved jobs with unpaid balances and invoices past due, drafts reminders, and lists missing TDS certificates
Asks you before sending
Drafts retainer invoices with extra revisions and print jobs at their mark-up, and matches press bills to client bills
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amMorning job list
- 1List jobs due today and this week from the register
- 2Reply to overnight client feedback and log revision rounds
- 3Jobs past due date
6:00 pmEvening previews to clients
- 1Send watermarked previews or low-resolution proofs
- 2Note which revision round this is
- 3No final or source files before the balance is paid
Every week
MonWeekly retainer creatives batch
- 1Make the week's posts for each retainer client from the calendar
- 2Send in one batch for approval
- 3Posts approved
FriBalance payment follow-up
- 1List approved jobs whose balance is unpaid
- 2List invoices past due and TDS certificates missing
- 3Send reminders
WedPortfolio and lead posting
- 1Post one finished project (with client permission) on portfolio sites and Instagram
- 2Reply to new enquiries with a quote format
- 3Enquiries received this week
Every month
1stMonthly invoices, retainers and GST
- 1Raise retainer invoices and extra-revision charges
- 2Match press bills to print jobs billed
- 3File GST returns (if registered); export invoices under LUT
Every year
Mar, AprYearly software, font licence and tax renewals
- 1Renew software, font and stock licences; remove unlicensed fonts
- 2Renew LUT for foreign clients
- 3Collect TDS certificates and match AIS before filing the return
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Design job from brief to files
- 1Brief and quote sent
- 2Advance received
- 3Concepts presented
- 4Revisions within limit
- 5Client approves finalNeeds approval
- 6Balance paid and files handed over
Print job management
- 1Print-ready file checked
- 2Client signs proofNeeds approval
- 3Sent to press
- 4Delivered and billed
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Job register
Client ledger
Print jobs
Print-ready file check
No wasted print runs
File handover and rights
Get paid and pass clean rights
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Logo design (3 concepts and 3 revisions) | 998391 | 18% |
| Brand identity kit | 998391 | 18% |
| Packaging or label design per SKU | 998391 | 18% |
| Brochure or catalogue design per page | 998391 | 18% |
| Social media creatives retainer (20 posts) | 998391 | 18% |
| Wedding card design | 998391 | 18% |
| Website or app screen design | 998314 | 18% |
| Print management (printed brochures and labels) | 998912 | 18% |
| Design work for foreign client (export under LUT) | 998391 | 0% |
| Extra revision round | 998391 | 18% |
- GST registrationIf it applies
- Udyam (MSME) registrationIf it applies
- Shops and Establishments registrationIf it applies
- Professional tax registrationIf it applies
- GST Letter of Undertaking (LUT) for exportsIf it applies
- TrademarkIf it applies
- Other licence or contract
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Lead designerTakes briefs and quotes, designs and presents concepts, approves final files, handles billing.
Junior designerMakes adaptations and social posts, prepares print files, applies revisions.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a design freelancer or studio?
Type one line about your business when you sign up, for example "Design freelancer / studio". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Creators, media and online selling
Other services in creators, media and online selling
Run a design freelancer or studio on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes