Your customers
- Walk-in public
- Students and job applicants
- Passport and visa applicants
- Families for portraits
- Schools and offices (ID cards)
- Local businesses
Creators, media and online selling · Services
MatruOS for a photo studio and photo lab
Set up the way a photo studio and photo lab runs: passport, visa and ID photos; prints and enlargements from phones; portrait and baby shoots; photo frames and lamination; albums (outsourced binding); school and office ID photo contracts; photocopy and form help. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a photo studio and photo lab deals with today, and what MatruOS sets up for it
Today
Customers forget to collect prints and albums; balances stay unpaid. Photo paper or ink runs out on a busy admission-season morning.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 3 registers and 6 licences for a photo studio and photo lab, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- consumables and frame makers
- photo studio
- public; albums sent to a lab
Your suppliers
- Photo paper and ink distributor
- Frame moulding maker or wholesaler
- Album lab
- Lamination pouch supplier
- Camera and printer dealer
Credit and cash
Walk-ins pay cash or UPI on delivery; albums and shoots take 30-50% advance; schools pay ID contracts in 30-60 days; consumables bought cash or on 15 days credit
Daily cash and UPI; consumables restocked weekly; school contracts and album balances the only credit
Your screens use your words
OrderJob slipItemPrintInvoiceBillproductService
How it works
How MatruOS is set up for a photo studio and photo lab
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Photo studio and photo lab", typed when you sign up.
- Recognised as a photo studio and photo labRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a photo studio and photo lab
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Drafts ready-for-pickup and balance-due messages, lists jobs not collected beyond 7 days, and lists slips with customer files not yet deleted
Asks you before sending
Works out paper, ink and pouch use from the week's jobs, flags items below reorder level, drafts the supplier order with a season bump in April-July, and shows cost per print at current rates
Asks you before paying
Lists albums at the lab past due, drafts a follow-up to the lab and a delay note to the customer
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amOpening printer and camera check
- 1Switch on printer and run a test print; clean heads if banding shows
- 2Check camera battery, softboxes and white backdrop
- 3Test print colour correct
10:00 amPassport and ID photo desk
- 1Shoot against white background, face square to camera, no glasses glare
- 2Crop to the country or form size and print
- 3Soft copy sized for the online form given to customer
6:00 pmReady jobs and pickup reminders
- 1Mark finished prints, frames and albums as ready
- 2Message customers whose jobs are ready or overdue for pickup
- 3Jobs ready but not collected beyond 7 days
9:00 pmDay close and file clean-up
- 1Total cash and UPI against job slips
- 2Delete customer phone files and form photos older than 7 days from the shop computer
- 3Cash and UPI match slips
Every week
MonWeekly consumables reorder
- 1Count photo paper, ink, ribbons, pouches and frame stock
- 2Order what is below reorder level, extra before admission season
- 3Items below reorder level
ThuAlbum and lab orders follow-up
- 1Check lab status of albums and big prints
- 2Tell customers of any delay; collect balances on delivery
- 3Albums past due date
Every month
1stMonthly printer maintenance
- 1Deep head clean, roller clean and colour calibration print
- 2Check cost per print against paper and ink used
- 3Calibration print matches reference
Every year
MarYearly shop licence and equipment check
- 1Renew shop and establishment or trade licence where due
- 2Service camera and printer; replace backdrop and bulbs
- 3Check yearly turnover against the GST limit
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Album or frame order
- 1Photos selected and advance paid
- 2Design approved by customerNeeds approval
- 3Sent to lab
- 4Received and checked
- 5Delivered and balance paid
Walk-in print or photo job
- 1Slip written
- 2Shot or printed
- 3Delivered and paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Job slip book
Consumables stock
Album and frame orders
Passport and ID photo
Photos accepted first time by passport, visa and exam portals
Print quality
Prints that match the screen and last
Customer photo privacy
Protect customers' photos and ID documents
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Passport photos (8 copies with soft copy) | 998387 | 18% |
| Visa photo (country size) | 998387 | 18% |
| Exam form photo and signature soft copy | 998387 | 18% |
| Photo print 4x6 from phone | 998387 | 18% |
| Enlargement 12x18 | 998387 | 18% |
| Portrait or baby shoot (studio) | 998381 | 18% |
| Photo frame with print (8x10) | 4414 | 5% |
| Lamination of document or photo | 998912 | 18% |
| Photo album (designed and bound) | 998387 | 18% |
| School ID photo contract | 998387 | 18% |
| Photocopy | 998912 | 18% |
- Shops and Establishments registration
- Trade licenceIf it applies
- GST registrationIf it applies
- Udyam (MSME) registrationIf it applies
- Professional tax registrationIf it applies
- Other licence or contract
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Studio ownerShoots portraits and passport photos, edits, prices jobs, handles school contracts and suppliers.
Counter assistantTakes job slips, prints and laminates, frames, collects payment, delivers.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a photo studio and photo lab?
Type one line about your business when you sign up, for example "Photo studio and photo lab". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Creators, media and online selling
Other services in creators, media and online selling
Run a photo studio and photo lab on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes