Your customers
- Students after Class 10 and 12 and their parents
- NEET and JEE candidates
- Graduates seeking PG or abroad study
- Schools (career seminars)
Education · Services
MatruOS for an admission and education counsellor
Set up the way an admission and education counsellor runs: counselling packages paid by families (NEET or JEE choice filling, college shortlists, abroad applications); commission from Indian private colleges and foreign universities per admitted student; visa, travel and forex referral income. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an admission and education counsellor deals with today, and what MatruOS sets up for it
Today
A missed round deadline loses the student a seat and the counsellor a reputation. College commissions are paid late or never claimed.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 5 licences for an admission and education counsellor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- student and family
- counsellor
- college or university (and its counselling authority)
Your suppliers
- Colleges and universities (commission partners)
- Travel agents, forex and visa service firms
- Printers and seminar venues
Credit and cash
Families pay 50% at registration and the rest at allotment or admission; colleges pay commission after the fee is paid and the student reports, often 30-120 days and sometimes after the refund period; foreign universities pay after the census date
Package fees in Mar-Jul; commissions arrive Aug-Jan; costs of seminars and ads come first
Your screens use your words
CustomerStudentOrderCaseItemAdmissionInvoiceFee receipt
How it works
How MatruOS is set up for an admission and education counsellor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Admission and education counsellor", typed when you sign up.
- Recognised as an admission and education counsellorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an admission and education counsellor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists deadlines in the next three days per student with missing documents and drafts reminders to families
Asks you before sending
Ranks open enquiries by exam date and interest and drafts follow-up messages with the next seminar or meeting slot
Asks you before sending
Lists admitted students with unpaid commission and unpaid package balances, and drafts claims to colleges and reminders to families
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amMorning deadline check
- 1List every student deadline in the next 3 days
- 2Check documents are ready for each
11:00 amEnquiry follow-up calls
- 1Call new and pending enquiries
- 2Book counselling meetings
7:00 pmEvening family updates
- 1Message each active family on the day's round news and next step
Every week
Mon 10:00 amWeekly case review
- 1Review open cases by stage
- 2Re-check abroad colleges against the NMC rules
Every month
12thMonthly commission follow-up
- 1List admitted students whose commission is unpaid
- 2Send each college the student list with fee proof
Every year
DecRenew college tie-ups and rates
- 1Renew commission agreements in writing
- 2Drop colleges with poor student feedback or NMC issues
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Admission case from enquiry to reporting
- 1Enquiry and first meeting
- 2Package agreed and registeredNeeds approval
- 3Documents collected and checked
- 4Choices filled or applications sent
- 5Seat allotted and fee paid
- 6Student reported to college
College commission claim
- 1Student admitted and fee paid
- 2Claim sent with proof
- 3Commission received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Student cases
Deadlines and documents
College commissions
Choice filling and round discipline
No missed round, no wrong lock
College and abroad university check
Recommend only colleges whose degree will count
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| NEET counselling package (choice filling all rounds) | 999295 | 18% |
| JEE and engineering counselling package | 999295 | 18% |
| Career guidance session with test | 999295 | 18% |
| MBBS abroad admission package | 999295 | 18% |
| Application and document processing | 999295 | 18% |
| Commission from Indian private college | 998599 | 18% |
| Commission from foreign university | 998599 | 18% |
| School career seminar | 999295 | 18% |
- Shops and Establishments registration
- Udyam (MSME) registration
- GST registrationIf it applies
- Professional tax registrationIf it applies
- Trade licenceIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Lead counsellorMeets families, advises on colleges and rounds, keeps college tie-ups.
Documents executiveCollects and checks documents, fills forms and choices, tracks deadlines.
Tele-callerFollows up enquiries, runs seminar registrations.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an admission and education counsellor?
Type one line about your business when you sign up, for example "Admission and education counsellor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Run an admission and education counsellor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes