Your customers
- Students 16+ and their parents
- Droppers (repeat-year students)
- Working aspirants (government exams)
- EMI or loan partners (pay on behalf)
Education · Services
MatruOS for a competitive exam coaching centre
Set up the way a competitive exam coaching centre runs: course fees (one or two year classroom programmes, crash courses, foundation for Class 9-10 where allowed); test series; study material; online batch subscriptions; hostel and mess referral commission. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 8
- 2
- 2
- 4
- 3
- 10
What this solves
What a competitive exam coaching centre deals with today, and what MatruOS sets up for it
Today
Admission-season leads lost between calls, walk-ins and Instagram. Instalments overdue and EMI cases not tracked.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 4 registers and 10 licences for a competitive exam coaching centre, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Student
- coaching institute (+ hostel, mess, library)
- NTA or SSC, IBPS, RRB, state PSC exam
- college seat or job
Your suppliers
- Faculty
- Printers (modules and test papers)
- Landlord
- Ad agencies and hoarding vendors
- OMR sheet printer
- Online test platform
Credit and cash
Fees upfront or 2-4 instalments; EMI partner pays the institute upfront less a subvention fee; pro-rata refund on leaving; faculty paid monthly or per lecture
Most cash comes in April-July. Instalments fall in October and January. Faculty salaries and rent run all year, so cash is tight by February. Refunds now go out within 10 days of a leaving request.
Your screens use your words
CustomerStudentOrderEnrolmentItemBatchInvoiceFee receiptproductCourseSupplierFaculty
How it works
How MatruOS is set up for a competitive exam coaching centre
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Competitive exam coaching", typed when you sign up.
- Recognised as a competitive exam coaching centreRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a competitive exam coaching centre
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Keeps the follow-up list by date and stage, drafts follow-up messages, books scholarship tests and shows lead-to-enrolment by source
Asks you before sending
Builds batch rank lists and topic-wise weak areas, drafts the student and parent message, and flags students whose scores or attendance fall sharply for the counsellor
Asks you before sending
Lists due and overdue instalments, drafts reminders, and works out pro-rata refunds with the 10-day due date for approval
Asks you before sending and paying
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:00 amDay timetable, rooms and attendance
- 1Confirm faculty for each slot; arrange a substitute if anyone is absent
- 2Attendance in every lecture; absent 3 days running gets a call
- 3Room strength within capacity at 1 sq m per student
11:00 amEnquiry follow-ups
- 1Call every enquiry due for follow-up today
- 2Book the scholarship test or a demo lecture
- 3Mark lost leads with a reason
5:00 pmDoubt counter
- 1Faculty sits 60-90 minutes for doubts batch by batch
- 2Note students who come repeatedly with the same gap
Every week
Sun 9:00 amWeekly test, results and parent message
- 1Conduct the test on OMR or online under exam timing
- 2Scan or upload results; rank list by batch
- 3Send each student and parent the score, rank and weak topics
- 4Students falling sharply referred to the counsellor
Every month
1stInstalment due list and reminders
- 1List instalments due in the next 15 days and overdue
- 2Send reminders after the director approves the list
- 3Receipts for all payments, with GST shown
3rdFaculty pay from the lecture log
- 1Total lectures and hours per faculty from the log
- 2Pay salaried faculty; pay per-lecture faculty at the agreed rate; deduct TDS
Every year
MarRegistration renewal, fire safety and audit
- 1Renew coaching centre registration as per state rules
- 2Fire and building safety certificates in date
- 3Annual accounts and GST annual return
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Lead to enrolment
- 1Enquiry logged
- 2Counselling with parent
- 3Scholarship test
- 4Fee and discount approvedNeeds approval
- 5Enrolled with first instalment
Leaving and refund
- 1Leaving request received
- 2Pro-rata refund worked out
- 3Refund approvedNeeds approval
- 4Refund paid within 10 days
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Enquiries and enrolments
Instalments and refunds
Test results
Faculty lecture log
Pro-rata refund
Refund a leaving student fairly and on time
Coaching centre conduct
Stay registered and keep students safe
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| JEE or NEET one-year classroom programme | 999293 | 18% |
| Dropper batch (repeat year) | 999293 | 18% |
| SSC or banking classroom course | 999293 | 18% |
| State PSC foundation course | 999293 | 18% |
| Crash course (60 days) | 999293 | 18% |
| Test series (offline OMR or online) | 999293 | 18% |
| Study modules set | 4901 | 0% |
| Scholarship and admission test fee | 999293 | 18% |
- Coaching centre registration
- Shops and Establishments registration
- GST registration
- Fire NOCIf it applies
- Trade licenceIf it applies
- Professional tax registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Udyam (MSME) registration
- TrademarkIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
DirectorHires and pays faculty, fixes fees and scholarships, approves refunds, marketing and results, compliance and registration.
CounsellorHandles enquiries and walk-ins, counsels students and parents, scholarship tests, enrolment and instalment plans.
FacultyLectures, doubt sessions, test papers, checks progress of weak students.
Batch coordinatorTimetable and rooms, attendance, test conduct and results, parent messages, student welfare and counsellor referrals.
AccountantReceipts, instalments, refunds, faculty pay, GST returns.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a competitive exam coaching centre?
Type one line about your business when you sign up, for example "Competitive exam coaching". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Run a competitive exam coaching centre on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes