Your customers
- Preschools and playschools
- Primary and secondary schools
- NGOs and CSR programmes
- Anganwadi and government kit tenders
- Parents (retail counter)
Education · Traders and distributors
MatruOS for an educational toys and kits supplier
Set up the way an educational toys and kits supplier runs: selling learning toys, Montessori and preschool kits, teaching aids, math and science kits, play furniture and outdoor play items to preschools, schools, NGOs and programmes; setting up new preschools as a package. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an educational toys and kits supplier deals with today, and what MatruOS sets up for it
Today
Quotes go out and are never followed up. Fast items run out in the preschool season.
In MatruOS
MatruOS sets up 7 routines, 1 workflow, 3 registers and 6 licences for an educational toys and kits supplier, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- toy and kit maker or importer
- educational supplier
- preschool, school or programme
Your suppliers
- Toy and teaching-aid makers (Delhi, Channapatna, Jaipur, Gujarat)
- Importers (with ISI-marked stock)
- Chart and flash-card printers
- Play furniture and outdoor equipment makers
Credit and cash
Makers give 30-60 days; preschools pay 50% with order and the rest on delivery; schools pay 30-90 days; GeM orders pay within the portal's timeline after receipt
Stock bought Jan-Mar; preschool set-ups and school grant spending Mar-Jul; tender money comes late
Your screens use your words
CustomerSchoolItemKitInvoiceBill
How it works
How MatruOS is set up for an educational toys and kits supplier
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Educational toys and kits supplier", typed when you sign up.
- Recognised as an educational toys and kits supplierRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an educational toys and kits supplier
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Picks the day's visits by area, budget month and open quotes, and drafts a short message to fix each meeting
Asks you before sending
Lists items under reorder level or needed for confirmed orders and drafts orders to makers, flagging lines without an ISI licence
Asks you before sending
Lists unpaid bills by school and age, including GeM orders past their payment date, and drafts statements
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amDay's school visit plan
- 1Pick schools due for a visit in one area
- 2Carry samples and the price list
6:30 pmDay's deliveries and installs
- 1Deliveries done with signed challans
- 2Play items installed and photographed
Every week
Fri 11:00 amWeekly open quotes follow-up
- 1List quotes older than 7 days without an order
- 2Call each school and revise if needed
Tue 3:00 pmWeekly stock and ISI check
- 1Count fast items against reorder levels
- 2Every toy line in stock has an ISI licence noted
Every month
6thMonthly school dues
- 1List unpaid bills by school and age
- 2Send statements and follow up GeM payments
Every year
DecYearly catalogue and price list
- 1Update catalogue with new makers' prices and ISI details
- 2Update GeM listings
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Quote to payment
- 1Needs taken and quote sent
- 2Price and credit approvedNeeds approval
- 3Order confirmed (or GeM order received)
- 4Packed and delivered
- 5Paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
School orders and quotes
Stock with ISI details
School contacts and visit plan
Receiving toys with the ISI mark
Sell only lawful, safe toys
Delivery and installation safety
Play items safe from day one
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Wooden building blocks set | 9503 | 5% |
| Jigsaw and shape puzzles (set of 6) | 9503 | 5% |
| Montessori sensorial set | 9503 | 5% |
| Number and letter board | 9503 | 5% |
| Math lab kit (primary) | 9023 | 18% |
| Flash cards and wall charts set | 4911 | 18% |
| Board games (ludo and snakes and ladders) | 9504 | 5% |
| Electronic learning toy | 9503 | 18% |
| Children's picture books | 4903 | 0% |
| Preschool table and chairs set | 9403 | 18% |
| Slide and see-saw (small outdoor) | 9506 | 5% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- GeM seller registrationIf it applies
- Trade licenceIf it applies
- Import Export Code (IEC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerChooses range and makers, prices tenders and set-up packages, approves credit.
Sales executiveVisits schools and preschools, shows catalogue, takes orders.
Godown and delivery in-chargeChecks ISI marks on receipt, packs and delivers, installs play items.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an educational toys and kits supplier?
Type one line about your business when you sign up, for example "Educational toys and kits supplier". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Education
Other traders and distributors in education
Run an educational toys and kits supplier on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes