Your customers
- School uniform and book-set shops
- Schools (counters and staff uniforms)
- Government schemes and tenders (free uniforms)
- Hostels and coaching schools
Education · Traders and distributors
MatruOS for a school uniform wholesaler
Set up the way a school uniform wholesaler runs: selling school-specific and common uniforms in size runs to uniform shops and school counters; annual school contracts; sports and winter wear; staff uniforms. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a school uniform wholesaler deals with today, and what MatruOS sets up for it
Today
Size runs are guessed and leave a pile of odd sizes each year. Fast sizes run out in the rush and shops buy from rivals.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 4 registers and 6 licences for a school uniform wholesaler, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- fabric mill
- stitching unit
- uniform wholesaler
- shop or school counter
- parent
Your suppliers
- Suiting and shirting mills and fabric traders
- Stitching units (job work)
- Badge, tie, belt and sock makers
- Carton and polybag suppliers
Credit and cash
Fabric on 30-60 days; job-work stitching paid weekly or per lot; shops pay 45-90 days with size returns at season end; tender payments 60-120 days
Fabric and stitching are paid Dec-Apr; shops pay May-Sep; leftover sizes carried to next year
Your screens use your words
CustomerShopOrderIndentItemSize runInvoiceBill
How it works
How MatruOS is set up for a school uniform wholesaler
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "School uniform wholesaler", typed when you sign up.
- Recognised as a school uniform wholesalerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a school uniform wholesaler
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Finds sizes that will run out against open indents and the rush rate, and drafts stitching or purchase orders
Asks you before sending
Lists overdue shops with returns pending and drafts reminders and credit holds
Asks you before sending
Builds next session's size runs per school and item from last year's sale and student counts, and works out fabric needed
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amGodown open and indents to pack
- 1List indents to pack today by school and size
- 2Check fast sizes against stock
3:00 pmReceive and check stitched lots
- 1Count pieces per size against the issue
- 2Check shade, badge and measurements on a sample
Every week
Mon 11:00 amWeekly shop dues review
- 1List shops overdue past 60 days
- 2Hold new indents above the credit limit
Sat 5:00 pmWeekly job-work settlement
- 1Pay stitching units for accepted pieces
- 2Note fabric balance with each unit
Every month
8thMonthly fabric balance and GST
- 1Reconcile fabric bought, issued and in stock
- 2File GST returns
Every year
SepAfter-season leftover count
- 1Count left sizes per school and item
- 2Take back agreed returns from shops
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Fabric issue to stitched lot
- 1Fabric cut plan and issue
- 2Rate and delivery date agreedNeeds approval
- 3Lot received and inspected
- 4Paid for accepted pieces
Shop indent to payment
- 1Indent received
- 2Credit limit checkedNeeds approval
- 3Packed and invoiced
- 4Paid after returns
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
School uniform specifications
Size-run plan and stock
Stitching job-work issue
Shop indents and dues
Stitched lot inspection
Every piece matches the school's specification
Season returns from shops
Take back only what was agreed
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| School shirt (school-specific) | 6205 | 5% |
| School trouser | 6203 | 5% |
| Skirt or pinafore | 6204 | 5% |
| Salwar kameez uniform set | 6204 | 5% |
| Sweater with school stripe | 6110 | 5% |
| Blazer | 6203 | 5% |
| House-colour sports T-shirt | 6109 | 5% |
| Track suit | 6112 | 5% |
| School tie | 6215 | 5% |
| School socks (pair) | 6115 | 5% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registrationIf it applies
- Trade licenceIf it applies
- GeM seller registrationIf it applies
- TrademarkIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
ProprietorHolds school contracts, fixes prices, books fabric.
Production coordinatorIssues fabric to stitching units, checks lots, chases delivery.
Godown managerStores by school and size, packs indents, takes returns.
AccountantBills, dues, job-work payments, GST.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a school uniform wholesaler?
Type one line about your business when you sign up, for example "School uniform wholesaler". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Education
Other traders and distributors in education
Run a school uniform wholesaler on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes