Your customers
- Private CBSE and ICSE schools
- State-board private schools
- Government schools through GeM and state tenders
- Kendriya and Navodaya Vidyalayas
- Junior colleges and ITIs
- Coaching institutes
Education · Traders and distributors
MatruOS for a school lab and smart-class supplier
Set up the way a school lab and smart-class supplier runs: selling and installing lab apparatus, glassware, chemicals, models, lab furniture, computer and tinkering lab kits, interactive panels and projectors; plus yearly AMC and refills of consumables. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 10
- 2
- 2
- 4
- 5
- 12
What this solves
What a school lab and smart-class supplier deals with today, and what MatruOS sets up for it
Today
GeM and tender bids missed or found too late to prepare. Panel complaints not closed in 48 hours and penalties cut from the performance security.
In MatruOS
MatruOS sets up 10 routines, 2 workflows, 4 registers and 12 licences for a school lab and smart-class supplier, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Maker or brand distributor
- lab and smart-class supplier
- school
Your suppliers
- Ambala and Roorkee scientific instrument makers
- Lab chemical distributors
- Interactive panel and projector brand distributors
- PC and UPS distributors
- Local carpenters and steel fabricators
- Electronics and robotics kit makers
Credit and cash
Private schools pay 30-50% advance and the rest 30-90 days after installation; government buyers pay after the installation certificate, often 60-180 days late; makers give 30-60 days; brand distributors want cash or 15-30 days against a cheque
Stock bought before the March-June buying season; 5% performance security locked for 3-5 years on government jobs; GST paid on invoice months before the school pays
Your screens use your words
CustomerSchoolOrderPurchase orderItemLab itemInvoiceTax invoiceSupplierMakerquoteBOQ and quote
How it works
How MatruOS is set up for a school lab and smart-class supplier
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "School lab and smart-class supplier", typed when you sign up.
- Recognised as a school lab and smart-class supplierRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a school lab and smart-class supplier
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists new GeM and tender bids for lab, science kit, ICT, smart-class and tinkering items with closing date, eligibility and documents needed, and drafts the bid checklist
Asks you before sending
Flags calls nearing 48 hours, reminds the engineer and owner, and drafts the update to the school
Asks you before sending
Lists quotes older than 7 days and drafts follow-up messages to principals with the BOQ attached
Asks you before sending
Ages invoices by school and buyer, lists GeM orders awaiting payment and securities due for release, and drafts reminders
Asks you before sending
Suggests reorder quantities for the March-June season from last year's orders, breakage and chemical expiry
Asks you before paying
1 / 5
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amCheck GeM and tender portals for new bids
- 1Search GeM and state portals for lab equipment, science kits, ICT lab, smart class and tinkering lab bids
- 2Note closing date, EMD or bid security declaration, turnover and past-supply conditions
- 3Download corrigenda for bids already being prepared
11:00 amPack and dispatch the day's orders
- 1Pick against the purchase order; count glassware and check for cracks
- 2Pack glassware in partitions with straw or foam; chemicals separate and labelled
- 3E-way bill made for loads over Rs 50,000
5:30 pmClose open warranty and AMC calls
- 1Review calls open for more than 24 hours
- 2Hours open on the oldest call
- 3Order part from the brand or swap a standby panel
Every week
MonWeekly quote follow-up with schools
- 1Call principals and lab in-charges on quotes older than 7 days
- 2Revise BOQ for budget changes; note management meeting dates
FriWeekly receivables and performance security review
- 1List invoices past 30, 60 and 90 days by school and buyer
- 2Check GeM orders where the installation certificate is uploaded but payment is pending
- 3List performance securities due for release after warranty
Every month
25thMonthly stock, breakage and chemical expiry check
- 1Count fast items: beakers, test tubes, burettes, pipettes, slides
- 2Breakage written off
- 3Chemicals within 6 months of expiry moved to front or returned
10thMonthly GST and e-invoice reconciliation
- 1GSTR-1 by the 11th; match purchase invoices in GSTR-2B
- 2Check TDS under GST deducted by government buyers and claim it
Every year
MarYearly GeM profile, OEM authorisations and AMC renewals
- 1Update GeM vendor assessment, turnover and catalogue
- 2Renew OEM and dealer authorisation letters for panels
- 3Send AMC renewal offers to schools whose warranty ends this year
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
School lab or smart-class order to payment
- 1Survey and BOQ
- 2Quote approved by ownerNeeds approval
- 3PO and advance received
- 4Packed and dispatched
- 5Installed and teachers shown
- 6Installation certificate signed
- 7Invoice and balance collected
GeM or tender bid to contract
- 1Bid shortlisted
- 2Prices and OEM letters ready
- 3Bid submittedNeeds approval
- 4Technical and price evaluation
- 5Contract and performance security
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
School enquiry and quote
Order, delivery and installation
Warranty and service calls
Stock book
Lab delivery and handover
Every item reaches the school whole, matches the PO and is signed for
Smart-class and ICT lab commissioning
Panels work on day one and complaints are closed in time
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Physics lab apparatus set (senior secondary) | 9023 | 18% |
| Borosilicate glass beaker 250 ml | 7017 | 18% |
| Burette 50 ml with stopcock | 7017 | 18% |
| Student compound microscope | 9011 | 18% |
| Laboratory reagent chemical (500 g bottle) | 2915 | 18% |
| Human anatomy and science model | 9023 | 18% |
| Maths lab kit | 9023 | 18% |
| Globe and wall map set | 4905 | 0% |
| Chemistry lab working table with sink and reagent shelf | 9403 | 18% |
| Steel lab stool | 9403 | 18% |
| Interactive flat panel 75 inch with OPS PC | 8528 | 18% |
| Classroom projector | 8528 | 18% |
- GST registration
- PAN
- Udyam (MSME) registration
- Shops and Establishments registration
- GeM seller registration
- Trade licenceIf it applies
- TAN (tax deduction account number)If it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Electrical contractor licenceIf it applies
- EPR registration for e-wasteIf it applies
- BIS licence (ISI mark)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerPrices quotes and bids, signs GeM bids, deals with makers and distributors, chases big payments.
Sales executiveVisits principals and lab in-charges, surveys labs, makes BOQs, follows up quotes.
Bid assistantWatches GeM and tender portals, uploads documents, tracks bids and corrigenda.
Store keeperReceives goods, packs against the PO, keeps the stock book, checks breakage.
Installation engineerInstalls panels and furniture, sets up PCs, demos to teachers, attends complaints.
AccountantInvoices and e-way bills, GST returns, receivables, performance security register.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a school lab and smart-class supplier?
Type one line about your business when you sign up, for example "School lab and smart-class supplier". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Education
Other traders and distributors in education
Run a school lab and smart-class supplier on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes