Your customers
- Printers and press owners
- Notebook and register makers
- Stationery and book shops
- Schools and colleges
- Offices and photocopy shops
- Government tenders
Education · Traders and distributors
MatruOS for a paper and stationery wholesaler
Set up the way a paper and stationery wholesaler runs: margin on paper by weight (2-6%), on stationery and notebooks (8-15%); cutting and sheeting charges; transport recovered. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a paper and stationery wholesaler deals with today, and what MatruOS sets up for it
Today
Mill rate changes not passed on fast; margin lost on old rates. Dues over 90 days and bounced cheques pile up in the season.
In MatruOS
MatruOS sets up 7 routines, 1 workflow, 3 registers and 8 licences for a paper and stationery wholesaler, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Paper mill
- mill dealer
- paper and stationery wholesaler
- printer, notebook maker or stationery shop
- user
Your suppliers
- Paper mills and their authorised dealers
- Notebook makers
- Pen and stationery brands' distributors
- Transporters
Credit and cash
Mills 30-45 days with cash discount for early payment; printers and shops 60-90 days; school-season credit till June; post-dated cheques common
Paper is stocked ahead of the school season (Nov-Feb) and price rises. Collections lag 60-90 days. The bank CC limit carries the gap. Interest and bad debts decide the year.
Your screens use your words
CustomerPartyInvoiceBillproductPaper gradeSupplierMill
How it works
How MatruOS is set up for a paper and stationery wholesaler
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Paper and stationery wholesaler", typed when you sign up.
- Recognised as a paper and stationery wholesalerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a paper and stationery wholesaler
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Turns today's mill rate changes into a selling rate list by grade and drafts the message to regular parties
Asks you before sending
Ages dues by party, lists parties over 90 days or over limit, drafts reminders and the salesman's collection list, and flags bounced cheques with the notice date
Asks you before sending
Suggests season quantities by grade from last year's sales and current stock, and shows the cost of buying now vs after the expected rise
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amMill rates and today's selling rates
- 1Note mill or dealer rate changes in the rate list
- 2Set today's selling rates by grade and send to regular parties
11:00 amOrders, billing and dispatch
- 1Pick by grade, gsm and size; count reams or weigh
- 2Bill with the right HSN and GST per item
- 3E-way bill for consignments over Rs 50,000
7:00 pmCheques, cash and stock close
- 1Deposit cheques due tomorrow; note bounced cheques
- 2Stock out vs bills
Every week
Sat 5:00 pmWeekly dues and credit stop list
- 1Parties past their credit days, oldest first
- 2Stop further credit to parties over 90 days or over limit
- 3Salesman's collection list for next week
Every month
10thGST returns and mill payments
- 1File GSTR-1 by the 11th; match purchase bills in GSTR-2B
- 2Pay mills within the cash-discount window where cash allows
Every year
MarYear-end stock taking and balance confirmations
- 1Physical stock by grade at weight and value
- 2Balance confirmation letters to all parties
- 3Write off or pursue legally bad debts
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Order to payment
- 1Order taken
- 2Credit check passedNeeds approval
- 3Billed and e-way bill made
- 4Dispatched with challan
- 5Payment or PDC received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Party ledger
Paper stock
Mill rate list
Billing and e-way bill
Bill each grade at the right rate and move goods legally
Credit control
Keep dues within limits and avoid bad debts
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Maplitho paper (58-70 gsm) | 4802 | 18% |
| A4 copier paper (75 gsm) | 4802 | 18% |
| Creamwove paper for notebooks | 4802 | 0% |
| Duplex board (grey back) | 4810 | 18% |
| Kraft paper | 4804 | 18% |
| Newsprint | 4801 | 5% |
| Art paper (coated) | 4810 | 18% |
| Chart paper (bundle of 100) | 4802 | 18% |
| Exercise notebooks (dozen) | 4820 | 0% |
| Registers and account books | 4820 | 18% |
| Ball pens (box of 50) | 9608 | 18% |
| Pencils (gross) | 9609 | 0% |
- GST registration
- Shops and Establishments registration
- Trade licenceIf it applies
- Udyam (MSME) registration
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Professional tax registrationIf it applies
- GeM seller registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
ProprietorBuys from mills, fixes selling rates, gives and limits credit, bank CC limit, recovers dues.
Munim (accountant)Bills with e-way bills, party ledger, cheque deposits and PDCs, GST returns.
Godown in-chargeStock, cutting and counting reams, loading, delivery challans.
SalesmanVisits shops and printers, takes orders, collects cheques.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a paper and stationery wholesaler?
Type one line about your business when you sign up, for example "Paper and stationery wholesaler". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Education
Other traders and distributors in education
Run a paper and stationery wholesaler on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes