Your customers
- Parents of school children
- Schools (for teacher copies and library)
- Smaller shops near schools
Education · Traders and distributors
MatruOS for a school book set supplier
Set up the way a school book set supplier runs: selling class-wise book and notebook sets to parents for each linked school; margin from publisher trade discounts and own or bought-in notebooks; covers, labels and bags. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a school book set supplier deals with today, and what MatruOS sets up for it
Today
Short items are promised and forgotten, so parents return angry. Shortages are found only at the counter on the slot day.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 5 licences for a school book set supplier, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- publisher
- distributor
- book-set supplier
- parent (for a named school)
Your suppliers
- Private publishers and their distributors
- NCERT and state textbook depots
- Notebook makers
- Cover, label and bag suppliers
Credit and cash
Publishers give 60-120 days and sale-or-return until June-July; parents pay cash or UPI at collection; schools pay for teacher copies in 30-60 days
Stock is ordered Jan-Feb on credit; parents pay in Mar-Apr (and Jun for June-opening states); publishers are paid Jun-Sep after returns
Your screens use your words
CustomerParentOrderSet orderItemBook setInvoiceBill
How it works
How MatruOS is set up for a school book set supplier
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "School book set supplier", typed when you sign up.
- Recognised as a school book set supplierRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a school book set supplier
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Totals sets sold and items given short per title, compares with stock and expected students, and drafts reorders to each publisher
Asks you before sending
Finds orders whose short items have arrived and drafts collection messages to each parent
Asks you before sending
Works out each publisher's net due after returns and discount, flags unmatched credit notes, and prepares the payment list
Asks you before paying
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amOpen the counter and the day's school slots
- 1Check which schools and classes collect today
- 2Packed sets ready for each class slot
12:00 pmTell parents when short items arrive
- 1List parents whose short items have come in
- 2Send collection message with order number
8:00 pmDay close and shortage list
- 1Count sets sold per class and items given short
- 2Total cash and UPI against sales
Every week
Sat 4:00 pmWeekly publisher stock and bills
- 1Match publisher bills with received stock
- 2List titles selling faster than stock
Every month
15thMonthly publisher payments and returns credit
- 1Pay publishers due this month after returns credit
- 2Chase schools for teacher-copy bills
Every year
JulReturn unsold books before edition change
- 1Count unsold titles per publisher
- 2Send returns with a challan and get credit notes
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Parent's set order to completion
- 1Order booked at counter or online
- 2Set packed and checked
- 3Paid and handed over
- 4Short items supplied
Publisher order to settlement
- 1Order placed with return termsNeeds approval
- 2Stock received and checked
- 3Unsold returned
- 4Bill paid after credit
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
School book lists
Set orders and sales
Publisher stock and returns
Packing and checking a class set
Every set matches the school's list
Returning unsold books
Full credit for unsold stock
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Class book set (primary) | 4901 | 0% |
| Class book set (middle school) | 4901 | 0% |
| Class book set (secondary) | 4901 | 0% |
| NCERT textbook (single) | 4901 | 0% |
| Ruled notebook (172 pages) | 4820 | 0% |
| School diary | 4820 | 18% |
| Atlas | 4905 | 0% |
| Geometry box | 9017 | 5% |
| Book cover roll and name labels | 3920 | 18% |
| Printed set bag (non-woven) | 6305 | 5% |
- Shops and Establishments registration
- Udyam (MSME) registration
- GST registrationIf it applies
- Trade licenceIf it applies
- GeM seller registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
ProprietorKeeps school relationships, negotiates publisher terms, approves set prices.
Godown in-chargeReceives stock, packs sets by class, manages returns.
Counter staffSells sets, notes shortages, takes payment.
AccountantPublisher bills, returns credit, GST and dues.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a school book set supplier?
Type one line about your business when you sign up, for example "School book set supplier". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Education
Other traders and distributors in education
Run a school book set supplier on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes