Your customers
- Students after Std 12 or graduation
- Parents (pay and decide)
- Working people for PR or spouse visas
Education · Services
MatruOS for an IELTS or study-abroad coaching centre
Set up the way an IELTS or study-abroad coaching centre runs: IELTS, PTE, spoken English and Duolingo course fees; test booking help; application and visa filing service fees; commission from foreign colleges (10-15% of first-year tuition); referral fees from loan, forex and accommodation partners. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an IELTS or study-abroad coaching centre deals with today, and what MatruOS sets up for it
Today
Walk-in and Instagram leads lost without follow-up. College commissions not tracked student by student and never claimed.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 6 licences for an IELTS or study-abroad coaching centre, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Student
- IELTS centre and counsellor
- test body
- foreign college (via aggregator or direct)
- visa office
- departure
Your suppliers
- Trainers
- Counsellors and visa filers
- Test bookings (IDP or British Council, Pearson)
- Application aggregators
- Education loan NBFCs and banks
- Landlord
- Instagram and local ads
Credit and cash
Course fees upfront; service fees in parts (registration, offer, visa); college commissions paid after enrolment and the census date, often 3-12 months later; aggregator pays its share after the college pays it
Coaching cash is steady. Service fees bunch before intakes. Commissions arrive in lumps months later and must be tracked student by student. Visa refusals bring refund demands.
Your screens use your words
CustomerStudentOrderFileItemApplicationInvoiceReceiptproductServiceSupplierPartner
How it works
How MatruOS is set up for an IELTS or study-abroad coaching centre
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "IELTS / study-abroad coaching", typed when you sign up.
- Recognised as an IELTS or study-abroad coaching centreRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an IELTS or study-abroad coaching centre
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Keeps every lead and student at a stage with next action and date, drafts follow-ups, and lists upcoming offer, deposit and visa deadlines by intake
Asks you before sending
Lists students past the census date with expected commission, drafts claim invoices and follow-ups to colleges or aggregators, and matches receipts
Asks you before sending
Builds each student's band trend by module from the mocks, drafts the student and parent report, and says when two mocks meet the target so the test can be booked
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amCoaching batches and daily mock section
- 1Run the module of the day (listening, reading, writing, speaking)
- 2Mark attendance; one timed section test
- 3Check writing tasks and record band estimates
11:00 amLead follow-ups
- 1Call every lead due today; book demo or counselling
- 2Move each lead to its stage; mark lost with reason
Every week
Sat 9:00 amWeekly full mock test and band report
- 1Full mock under test timing; speaking one-to-one
- 2Band per module per student; advise test date only when target is met in two mocks
Tue, Fri 3:00 pmApplication and visa file status
- 1Check each open application and visa file for pending documents and deadlines
- 2Update students and parents on status
Every month
15thCommission claims and receipts
- 1List enrolled students past the college's census date
- 2Raise claims to colleges or aggregators; chase overdue ones
- 3Match amounts received with expected
5thMonthly business report and fees
- 1Prepare the monthly report of clients and business for the district administration (Punjab licence holders)
- 2Pay trainers and rent; GST return
Every year
MarLicence and registration renewals
- 1Renew the state licence for consultants and IELTS centres where required
- 2Renew partner agreements with aggregators and test bodies
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Enquiry to departure
- 1Counselling and plan
- 2Coaching and mocks
- 3Test booked and score received
- 4Applications and offer
- 5Fees and funds checkedNeeds approval
- 6Visa filed
- 7Visa result and departure
Commission claim
- 1Student enrolled and census date passed
- 2Invoice raised to college or aggregatorNeeds approval
- 3Commission received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Leads and students
Applications and visa files
Commission tracker
Honest counselling and papers
Keep the licence and avoid student harm from false papers or promises
Test readiness before booking
Book the test only when the student is ready, to avoid wasted Rs 18,000 fees
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| IELTS course (6 weeks) | 999293 | 18% |
| PTE course | 999293 | 18% |
| Spoken English course (2 months) | 999293 | 18% |
| Mock test (full IELTS) | 999293 | 18% |
| IELTS test booking (pass-through fee) | 999293 | 0% |
| Application filing service | 998599 | 18% |
| Study visa file preparation | 998599 | 18% |
| College commission (10-15% of first-year tuition) | 998599 | 18% |
| Loan and forex referral fee | 997159 | 18% |
- Coaching centre registrationIf it applies
- Shops and Establishments registration
- GST registration
- Trade licenceIf it applies
- Udyam (MSME) registration
- Other licence or contractIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
DirectorFixes fees, partner and college tie-ups, approves refunds, licence and compliance, commission follow-ups.
CounsellorHandles leads, counsels students and parents, shortlists colleges, applications and offers.
TrainerTeaches IELTS or PTE modules, takes mock tests, checks writing, speaking practice.
Visa filerCollects documents, funds and loan papers, files visas, tracks outcomes.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an IELTS or study-abroad coaching centre?
Type one line about your business when you sign up, for example "IELTS / study-abroad coaching". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Run an IELTS or study-abroad coaching centre on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes