Your customers
- School children
- College students
- Working adults
- Parents (pay)
- Schools (extra-curricular contracts)
Education · Services
MatruOS for a music, dance and art academy
Set up the way a music, dance and art academy runs: monthly batch fees; one-to-one instrument fees; exam form and fee handling; annual show tickets and costume charges; summer and garba workshops; instrument and art-material sales. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 6
- 2
- 2
- 3
- 3
- 6
What this solves
What a music, dance and art academy deals with today, and what MatruOS sets up for it
Today
Monthly fees chased one by one. Exam forms and certificates for many levels tracked on paper.
In MatruOS
MatruOS sets up 6 routines, 2 workflows, 3 registers and 6 licences for a music, dance and art academy, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Student
- academy
- graded exam board (Gandharva Mahavidyalaya, Trinity and others)
- performance, competitions or teaching
Your suppliers
- Teachers (salary or per batch)
- Landlord
- Instrument dealer
- Costume tailor
- Auditorium or hall
- Exam boards
Credit and cash
Monthly fees in advance by the 10th; exam fees paid with forms; show costs paid before the event; teachers paid monthly
Steady monthly fees. Exam-form months bring pass-through cash. The annual show is a cash outflow recovered from participation charges. The garba season is the Gujarat cash peak.
Your screens use your words
CustomerStudentOrderAdmissionItemBatchInvoiceFee receiptproductClassSupplierTeacher
How it works
How MatruOS is set up for a music, dance and art academy
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Music, dance and art academy", typed when you sign up.
- Recognised as a music, dance and art academyRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a music, dance and art academy
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists unpaid and absent students each month and drafts polite reminders and check-in messages
Asks you before sending
Drafts a short monthly progress note per student from teacher remarks and exam level
Asks you before sending
Lists students ready for each level, counts candidates per session, tracks form deadlines and results
Works it out and shows you
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
4:00 pmEvening batches
- 1Attendance per batch
- 2Warm-up, practice of the week's piece or composition, riyaz assignment
- 3Note students ready for the next exam level
Every week
Sun 8:00 amWeekend morning batches and practice review
- 1Senior and adult batches
- 2Short recording of each senior student's piece for review
Every month
1stMonthly fee reminders
- 1List unpaid students; send reminder after approval
- 2Mark students absent all month for a call
Every year
DecAnnual show or utsav
- 1Book hall; plan items by batch; costume orders
- 2Collect participation charges and parent consents
- 3Check whether recorded music played at the show needs a performance licence
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Trial class to admission
- 1Enquiry and trial class
- 2Batch and fee fixedNeeds approval
- 3First fee paid
Graded exam entry
- 1Candidate marked ready
- 2Level approvedNeeds approval
- 3Form and fee sent
- 4Result recorded
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Students and batches
Fee register
Graded exam entries
Graded exam entries
Every ready student sits the right level on time
Studio and child safety
Keep children safe in classes and shows
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Vocal or instrument group class | 999293 | 18% |
| One-to-one instrument class | 999293 | 18% |
| Classical dance class (Kathak or Bharatanatyam) | 999293 | 18% |
| Western or Bollywood dance class | 999293 | 18% |
| Drawing and painting class | 999293 | 18% |
| Garba batch (pre-Navratri 6 weeks) | 999293 | 18% |
| Summer workshop | 999293 | 18% |
| Annual show participation and costume | 999293 | 18% |
| Graded exam fee (pass-through) | 999293 | 0% |
| Harmonium (sale) | 9205 | 18% |
- Shops and Establishments registration
- GST registrationIf it applies
- Music licenceIf it applies
- Trade licenceIf it applies
- Udyam (MSME) registration
- Fire NOCIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Guru-ownerTeaches senior batches, sets curriculum and fees, exam centre and board liaison, annual show.
TeacherTeaches batches, tracks each student's progress, prepares exam candidates.
Front deskAdmissions, fees, WhatsApp updates, exam forms.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a music, dance and art academy?
Type one line about your business when you sign up, for example "Music, dance and art academy". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Run a music, dance and art academy on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes