Your customers
- Students and parents
- State scholarship and fee reimbursement departments
- Education loan banks (pay on behalf)
Education · Services
MatruOS for a private college
Set up the way a private college runs: tuition fees by year or semester (regulated quota and management quota); admission, exam and lab fees; hostel and bus fees; post-matric scholarship and state fee reimbursement. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 8
- 2
- 2
- 4
- 3
- 9
What this solves
What a private college deals with today, and what MatruOS sets up for it
Today
Scholarship verification deadlines missed and reimbursements stuck for a year. Fee dues tracked by hand, mixed with expected scholarships.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 4 registers and 9 licences for a private college, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Student
- counselling or direct admission
- private college (affiliated to state university, approved by regulator)
- university exams
- degree
- job or higher study
Your suppliers
- Faculty and staff
- Affiliating university (affiliation and exam fees)
- Regulators (approval fees)
- Lab and library vendors
- Bus operators
- Banks (building loans)
Credit and cash
Fees at admission and each semester; scholarship and reimbursement 6-18 months late; university fees on circular deadlines; salaries monthly
Admission fees come in Jul-Sep. Semester fees follow. Scholarship money comes in lumps a year later. Affiliation and approval fees are due in Dec-Feb. Salaries run all year.
Your screens use your words
CustomerStudentOrderAdmissionItemProgrammeInvoiceFee receiptproductProgrammeSupplierVendor
How it works
How MatruOS is set up for a private college
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Private college", typed when you sign up.
- Recognised as a private collegeRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a private college
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists students below 75% each week by programme and drafts student and parent messages
Asks you before sending
Shows fee due per student net of expected scholarship, drafts reminders, and matches scholarship credits
Asks you before sending
Reminds of student application and institute verification deadlines, lists unverified applications, and reminds affiliation, approval, AISHE and fire NOC dates
Works it out and shows you
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amClasses and attendance
- 1Faculty attendance; arrange substitute lectures
- 2Student attendance per lecture
Every week
Sat 12:00 pmWeekly attendance shortfall list
- 1Students below 75% listed by programme
- 2Messages to students and parents
Every month
1stSemester fee dues and reminders
- 1List fee dues net of expected scholarships
- 2Send reminders after approval; no exam form held back against university rules
7thSalaries and statutory deductions
- 1Pay faculty and staff by bank; PF, ESI and professional tax
- 2Salary register kept for regulator and university inspections
Every year
DecAISHE return and NAAC data
- 1Submit the AISHE institutional data
- 2Update NAAC data (AQAR) and plan the next cycle
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Admission
- 1Enquiry or counselling allotment
- 2Documents verified
- 3Quota and fee approvedNeeds approval
- 4Fee paid and enrolment number issued
- 5University enrolment submitted
Affiliation continuation
- 1Faculty and data updated
- 2Fee paid by challan
- 3Application signedNeeds approval
- 4Inspection where required
- 5Affiliation order received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Students
Fees and scholarships
Faculty and approvals
Approvals and returns calendar
University and regulator norms
Keep affiliation and approval every year
Scholarship processing
No eligible student loses a scholarship through the college
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| BCom or BA tuition fee | 999220 | 0% |
| BSc or BCA tuition fee | 999220 | 0% |
| B.Ed tuition fee | 999220 | 0% |
| B.Sc Nursing tuition fee | 999220 | 0% |
| Admission and enrolment fee | 999220 | 0% |
| University exam fee (pass-through) | 999220 | 0% |
| Hostel fee (room and mess) | 996322 | 0% |
| Bus fee | 999220 | 0% |
| Scholarship and fee reimbursement claim | 999220 | 0% |
- College approval or affiliation
- Trust or society registration
- 12A and 80G registrationIf it applies
- Fire NOC
- PF registration (EPFO)
- ESI registration (ESIC)
- Professional tax registrationIf it applies
- Vehicle permitIf it applies
- FSSAI food licenceIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Trust chairmanApproves budgets, fees and concessions, signs affiliation and approval papers, building and loans.
PrincipalAcademics and timetable, faculty, university and regulator liaison, exams, NAAC.
Registrar-accountantFees and receipts, scholarship portals, salaries, university fees, accounts.
Head of departmentClasses and internal marks, attendance, lab and practicals.
Admission counsellorEnquiries, counselling-round admissions, management quota, document checks.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a private college?
Type one line about your business when you sign up, for example "Private college". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Run a private college on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes