Your customers
- College students and job-seekers
- Nurses and Ausbildung candidates going to Germany
- Care workers and interns for Japan
- Shopkeepers, housewives and professionals
- Schools and companies (workshops)
Education · Services
MatruOS for a spoken English and language class
Set up the way a spoken English and language class runs: course fees per month or per level for spoken English, personality development, German, Japanese and French; exam preparation add-ons; corporate and school workshops; study material. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a spoken English and language class deals with today, and what MatruOS sets up for it
Today
Batches start half-full because enquiries are not followed up. Students drop out after the first month and the next level never starts.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 6 licences for a spoken English and language class, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- institute
- learner
- job, migration or study (via employers, agencies and exam bodies)
Your suppliers
- Trainers (salaried or per batch)
- Book shops and publishers (course books)
- Online class software
- Landlord
Credit and cash
Students pay per month or per level in advance, sometimes in two parts; companies pay 30 days after a workshop; trainers are paid monthly or per batch
Fees come at the start of each batch; summer and post-result months fill; the owner must keep trainers paid when batches are thin
Your screens use your words
CustomerStudentOrderEnrolmentItemCourse levelInvoiceFee receipt
How it works
How MatruOS is set up for a spoken English and language class
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Spoken English and language class", typed when you sign up.
- Recognised as a spoken English and language classRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a spoken English and language class
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Matches open enquiries to batches starting soon by course, level and timing, and drafts invites to demo classes
Asks you before sending
Finds students absent twice running or near their exam booking window and drafts a friendly nudge
Asks you before sending
Lists unpaid fee balances and works out each trainer's pay from batches taught
Asks you before paying
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:00 amEarly morning batch
- 1Attendance and a 10-minute speaking warm-up
- 2Note students who could not speak today for extra practice
11:00 amEnquiries and demo classes
- 1Call back yesterday's enquiries
- 2Book demo class seats in starting batches
8:30 pmEvening absent and drop-out nudge
- 1List students absent two classes in a row
- 2Message or call each one
Every week
Sat 10:00 amWeekly speaking and writing test
- 1Short speaking test per student; record score
- 2Share feedback with each student
Every month
25thMonthly batch calendar and fees
- 1Fix next month's batch start dates and trainers
- 2List unpaid fees and pay trainers
10thExam booking window
- 1List students ready for their level exam
- 2Help book exam dates before seats fill
Every year
MarYearly course and fee review
- 1Review pass rates and drop-outs per course
- 2Revise fees and course books
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Enquiry to level certificate
- 1Enquiry and placement test
- 2Fee paid and batch givenNeeds approval
- 3Classes and weekly tests
- 4Ready for exam
- 5Exam taken and result noted
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Enrolment and fees
Batch calendar
Attendance and level tests
Speaking practice in class
Every student speaks in every class
Level exam readiness and fair fees
Students sit exams only when ready; fees are fair
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Spoken English course (3 months) | 999293 | 18% |
| Personality development and interview course | 999293 | 18% |
| German A1 level | 999293 | 18% |
| German B1 level | 999293 | 18% |
| Japanese N5 course | 999293 | 18% |
| French A1 level | 999293 | 18% |
| Online spoken English batch (monthly) | 999293 | 18% |
| Corporate communication workshop | 999293 | 18% |
| Course book and workbook | 4901 | 0% |
| Mock exam (speaking and writing) | 999293 | 18% |
- Shops and Establishments registration
- Udyam (MSME) registration
- GST registrationIf it applies
- Trade licenceIf it applies
- Coaching centre registrationIf it applies
- Professional tax registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
DirectorPlans batches, hires trainers, handles partners and corporate clients.
TrainerTeaches the batch, runs speaking practice and level tests, marks attendance.
CounsellorHandles enquiries and demos, collects fees, books exams.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a spoken English and language class?
Type one line about your business when you sign up, for example "Spoken English and language class". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Run a spoken English and language class on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes