Your customers
- Children and teenagers (parents pay)
- Adult players
- Schools (PE and sports contracts)
- Corporate teams (ground hire)
Education · Services
MatruOS for a sports academy
Set up the way a sports academy runs: monthly coaching fees by batch; summer camps; personal coaching; tournament entry charges; kit and equipment sales; ground or court hire to outsiders; school PE contracts. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a sports academy deals with today, and what MatruOS sets up for it
Today
Monthly fees chased at the ground. Parents ask about progress and selection.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 4 registers and 6 licences for a sports academy, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Player
- academy
- district or state association tournaments and school games
- selection
Your suppliers
- Ground or pool owner (school, club, municipality)
- Assistant coaches
- Ball and equipment dealer
- Turf and net maintenance
- Tournament organisers
- Transport
Credit and cash
Fees monthly in advance by the 7th-10th; camp fees upfront; ground rent monthly or per season; coaches paid monthly or per session
Summer camps are the cash peak. The monsoon is lean for outdoor sports. Ground rent is fixed. Balls and nets are a steady drain.
Your screens use your words
CustomerPlayerOrderEnrolmentItemBatchInvoiceFee receiptproductProgrammeSupplierVendor
How it works
How MatruOS is set up for a sports academy
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Sports academy", typed when you sign up.
- Recognised as a sports academyRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a sports academy
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists unpaid players and drafts reminders; works out coach pay from sessions taken
Asks you before sending and paying
Drafts a weekly age-group note and individual progress lines; flags players missing 3+ sessions
Asks you before sending
Keeps the tournament calendar, lists eligible players by age group on the cut-off date and missing age proofs, and drafts entries
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
5:45 amMorning session
- 1Ground, nets and equipment checked; water and first-aid kit ready
- 2Attendance per batch; warm-up 15 minutes before skills
- 3Drills by age group; note drills done
5:00 pmEvening session
- 1Attendance, warm-up and skills by batch
- 2Match practice or fitness for senior groups
- 3Note player progress and injuries
Every week
Sun 11:00 amWeekly progress and parent update
- 1Attendance per player; players missing 3+ sessions
- 2Short progress note for parents of the age group
Every month
1stMonthly fees and coach pay
- 1List unpaid players; reminders after approval
- 2Pay ground rent and coaches
15thTournament calendar and entries
- 1Check district association and inter-academy tournament dates
- 2Collect age proof and consent; send entries by the last date
Every year
FebGround lease, insurance and equipment renewal
- 1Renew ground or pool lease
- 2Player accident insurance where taken
- 3Replace nets, mats and bowling machine parts
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Trial to enrolment
- 1Trial session
- 2Batch and fee fixedNeeds approval
- 3Form, birth certificate, medical note
- 4First fee paid and kit issued
Tournament entry
- 1Squad pickedNeeds approval
- 2Age proof and consents collected
- 3Entry fee paid and entry sent
- 4Result and selections recorded
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Players and batches
Session attendance
Fee register
Tournaments and selections
Player safety and heat
Train without serious injury or heat illness
Age proof for age-group events
Avoid disqualification and age-fraud bans
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Cricket coaching (basic batch) | 999293 | 18% |
| Cricket coaching (turf and match play) | 999293 | 18% |
| Swimming course (summer 21 days) | 999293 | 18% |
| Skating or badminton coaching | 999293 | 18% |
| Summer camp (4 weeks) | 999293 | 18% |
| Personal coaching session | 999293 | 18% |
| Tournament entry and match fee | 999293 | 18% |
| Net or court hire (outsiders) | 999652 | 18% |
| Academy kit (jersey and cap) | 6211 | 5% |
- Shops and Establishments registration
- GST registrationIf it applies
- Trade licenceIf it applies
- Insurance policyIf it applies
- Udyam (MSME) registration
- Fire NOCIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Head coachRuns the academy, plans training by age group, selects teams, deals with grounds and associations, fixes fees.
Assistant coachRuns drills, keeps attendance, nets and equipment, first aid.
Academy managerAdmissions, fees, tournament entries, parent messages, kit sales.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a sports academy?
Type one line about your business when you sign up, for example "Sports academy". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Run a sports academy on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes