Your customers
- School and college leavers
- Housewives
- Job-seekers aged 18-35
- Employers seeking trained staff
- Government skilling missions (funded batches)
Education · Services
MatruOS for a vocational training academy
Set up the way a vocational training academy runs: course fees in instalments, kit and material sales, exam and certificate fees, job-work from the tailoring and beauty practice rooms, and payouts for government-funded batches. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a vocational training academy deals with today, and what MatruOS sets up for it
Today
Second and third instalments are missed and chased by memory. Trainees fall below 70% attendance and cannot be assessed or claimed.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 7 licences for a vocational training academy, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- academy
- trained person
- salon, boutique, hospital, repair shop or own business
Your suppliers
- Beauty product and tool wholesalers
- Sewing machine dealers and fabric shops
- Mobile tool and spare-part dealers
- Printing shop for certificates
- Sector Skill Council (assessment)
Credit and cash
Trainees pay 30-50% at admission and the rest in 2-3 instalments; funded batches pay 30% after enrolment and attendance, 30% at half the hours and 40% after certification; material is bought cash or 15-30 days
Admissions and first instalments come May-Aug; last instalments slip; scheme tranches arrive months after the batch ends
Your screens use your words
CustomerTraineeOrderAdmissionItemCourseInvoiceFee receipt
How it works
How MatruOS is set up for a vocational training academy
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Vocational training academy", typed when you sign up.
- Recognised as a vocational training academyRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a vocational training academy
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Works out each trainee's attendance and hours so far, lists those under 70% and drafts a message to them and the trainer
Asks you before sending
Lists instalments due and overdue this week with amounts and drafts polite reminders
Asks you before sending
Checks which funded batches qualify for the next tranche and prepares the list of eligible trainees and missing papers
Asks you before signing
Keeps the season's enquiry list and drafts follow-ups with batch dates and fees
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amMorning batch and biometric attendance
- 1Trainees and trainer mark biometric or register attendance
- 2Issue practice material and note it
6:00 pmClose the day's attendance and hours
- 1Check every batch's attendance is captured
- 2List trainees below 70% attendance
Every week
Mon 11:00 amWeekly instalment follow-up
- 1List instalments due this week and overdue ones
- 2Call or message each trainee and note the promise
Fri 4:00 pmWeekly practice material check
- 1Count beauty consumables, fabric and mobile spares
- 2Give the reorder list to the centre head
Every month
3rdMonthly batch review and trainer pay
- 1Review hours done against the course plan for each batch
- 2Pay trainers and rent
- 3Plan assessment dates for batches ending next month
20thAssessment, certificates and scheme claim
- 1Request assessment for batches that finished their hours
- 2Track certificates and placement proofs
- 3Raise the tranche claim for funded batches (medium)
Every year
MarYearly affiliation and certificate stock renewal
- 1Renew shop licence, fire NOC if needed and skill council affiliation
- 2Order certificate and ID card stock for the year
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Trainee admission to certificate
- 1Enquiry and demo class
- 2Admission form and first instalment
- 3Fee plan approvedNeeds approval
- 4Training and practical hours
- 5Assessment
- 6Certificate handed over
Government-funded batch (medium)
- 1Batch created on the skill portal
- 2Enrolment with Aadhaar and biometric sta
- 3First tranche claimedNeeds approval
- 4Half hours done and second tranche
- 5Third-party assessment
- 6Final tranche after certification
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Trainee admission and fees
Practical hours attendance
Assessment and certificates
Practical class safety and hygiene
No burns, shocks or infections in the practice room
Assessment readiness and refunds
Every trainee who sits the exam is eligible and ready
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Beautician certificate course (3 months) | 999293 | 18% |
| Advanced makeup and hair course | 999293 | 18% |
| Tailoring course (3 months) | 999293 | 18% |
| Fashion design diploma (12 months) | 999293 | 18% |
| Mobile repairing course | 999293 | 18% |
| Electrician and house wiring course | 999293 | 18% |
| Patient care assistant course | 999293 | 18% |
| Exam and certificate fee | 999293 | 18% |
| Beautician kit | 3304 | 18% |
| Tailoring kit (scissors, tape, chalk) | 8213 | 5% |
| Practice salon service (by trainees) | 999721 | 18% |
- Shops and Establishments registration
- Udyam (MSME) registration
- GST registrationIf it applies
- Trade licenceIf it applies
- ITI or skill centre affiliationIf it applies
- Fire NOCIf it applies
- Professional tax registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Centre headTakes admissions and fees, hires trainers, deals with the skill council and scheme officers.
TrainerTeaches theory and practicals, keeps attendance, prepares trainees for assessment.
CounsellorAnswers enquiries, follows up instalments, tracks placements.
MIS executiveUploads attendance and batch data on the skill portal, keeps scheme files.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a vocational training academy?
Type one line about your business when you sign up, for example "Vocational training academy". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Run a vocational training academy on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes