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Electronics and appliances · Makers and factories

MatruOS for a distribution transformer maker

Set up the way a distribution transformer maker runs: discom and private tenders for new distribution transformers; repair rate contracts priced per kVA; private repair and oil filtration. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Electronics and appliancesReady when you sign up

  • 8routines on a timetable
  • 2workflows with approvals
  • 2SOPs and checks
  • 4registers of your own
  • 3jobs for your AI team
  • 11licences tracked

7-day free trial, no card needed.

What this solves

What a distribution transformer maker deals with today, and what MatruOS sets up for it

01Today

Discom payments take 6-12 months and squeeze working capital. EMD and PBGs stay blocked after projects close.

02In MatruOS

MatruOS sets up 8 routines, 2 workflows, 4 registers and 11 licences for a distribution transformer maker, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. CRGO, winding and oil suppliers
  2. transformer maker
  3. discom stores or EPC
  4. distribution network

Your customers

  • State discoms
  • EPC contractors
  • Factories
  • Solar developers
  • Real estate developers
  • Municipal bodies

Your suppliers

  • CRGO lamination and core suppliers (BIS certified)
  • Aluminium and copper winding strip and wire makers
  • Transformer oil refiners
  • Tank fabricators
  • Bushing and fitting makers
  • Insulation paper and pressboard suppliers

Credit and cash

Discoms pay 90-365 days after store receipt, with 2-3% EMD and 10% PBG; private buyers 30-50% advance; CRGO and oil on advance or 30 days

Material is paid in advance and discom money takes 6-12 months; bank guarantee limits are tied up for the 5-year guarantee period; repairs bring quicker cash

Your screens use your words

  • CustomerDiscom or client
  • OrderLOA or PO
  • ItemRating
  • InvoiceBill
  • productTransformer
  • JobRepair job

How it works

How MatruOS is set up for a distribution transformer maker

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Distribution transformer maker", typed when you sign up.
  2. Recognised as a distribution transformer makerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a distribution transformer maker

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Accountant

Builds bill-wise ageing by circle from store receipt date, drafts follow-up letters and the MSME interest claim, and lists repair jobs not yet billed with copper and oil used

Reads discom bills register, store receipts and receipts

Asks you before sending

Accountant

Lists EMDs and PBGs due for release or renewal, drafts release requests, and prepares price variation claims from CRGO, aluminium and oil indices

Reads tenders register, PBG and EMD records and bills

Asks you before sending

Sales executive

Costs each rating at current prices with loss penalties and guarantee risk, flags tenders below cost, and tracks 45-day guarantee repair deadlines

Reads tender documents, current material prices, design bill of materials by rating and guarantee and repair records

Works it out and shows you

1 / 3

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day3

  • 9:00 amShop plan for core, coil, tanking and repairWorks manager · 2 steps
    1. 1Units at each stage: core, coil, oven, tanking, oil, test
    2. 2Repair jobs received and due dates (45-day guarantee repairs first)
  • 11:00 amOven drying and oil fillingWorks manager · 3 steps
    1. 1Core-coil dried in oven until insulation resistance is steady
    2. 2Oil filtered and breakdown voltage tested before filling
    3. 3Fill under vacuum
  • 3:00 pmRoutine tests on finished unitsTest engineer · 2 steps
    1. 1Ratio, resistance, losses, impedance, IR and withstand tests
    2. 2Enter losses and compare with the Level 2 limit for the rating

Every week2

  • TueDiscom dues follow-upAccountant · 2 steps
    1. 1List bills by circle and age from store receipt
    2. 2Draft follow-up letters; interest claim under MSMED Act after 45 days
  • MonTender watch and bid preparationOwner · 3 steps
    1. 1Check discom portals and GeM for new DT tenders
    2. 2Cost each rating at current CRGO, aluminium and oil prices
    3. 3Prepare bid documents and EMD

Every month1

  • 1stEMD and bank guarantee checkAccountant · 2 steps
    1. 1List EMDs to be released for lost or closed tenders
    2. 2PBGs expiring in 60 days; release claims for guarantees past period

Every year1

  • SepBIS licence and BEE star label renewalsOwner · 2 steps
    1. 1List licence and label validity by rating
    2. 2Plan type tests for new designs

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Tender to payment

  1. 1Bid with EMD submittedOwner
  2. 2LOA received and PBG givenOwner
  3. 3Drawings approved by discomOwnerNeeds approval
  4. 4Manufactured and routine testedTest engineer
  5. 5Discom inspection passedTest engineerNeeds approval
  6. 6Dispatched and store receipt takenAccountant
  7. 7Bill paidAccountant
  8. 8EMD and PBG releasedAccountant

Repair job

  1. 1Received with gate passWorks manager
  2. 2Opened and fault estimate givenWorks manager
  3. 3Estimate or rate contract approvedOwnerNeeds approval
  4. 4Rewound and re-oiledWinder
  5. 5TestedTest engineer
  6. 6Returned and billedAccountant

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Tenders, EMD and guarantees

    Tender number · Discom or client · Ratings and quantity · Bid date · EMD amount · Result · PBG amount · PBG expiry

  • Routine test register

    Serial number · Rating (kVA) · No-load loss (W) · Total loss at 50% load (W) · Total loss at 100% load (W) · Insulation resistance OK · Oil breakdown voltage (kV) · Inspected by discom

  • Repair job cards

    Job number · Owner of transformer · Rating (kVA) · Received on · Fault found · Copper or aluminium used (kg) · Oil added (litres) · Returned on

  • Discom bills and dues

    Bill number · Discom circle or store · Store receipt date · Bill amount · Price variation claimed · Paid on

  • Losses and routine tests (IS 1180 Level 2)

    Every unit meets the tender and BEE star limits before inspection

    6 steps with checks

  • CRGO and core building

    Low no-load loss and only certified steel

    3 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Distribution transformer 25 kVA 11 kV (Al, BEE 1-star) · piece850418%
Distribution transformer 63 kVA 11 kV (Al) · piece850418%
Distribution transformer 100 kVA 11 kV (Al) · piece850418%
Distribution transformer 250 kVA 11 kV (Cu) · piece850418%
Distribution transformer 500 kVA 11 kV (Cu) · piece850418%
Transformer repair (rewinding) 100 kVA · job99871718%
Transformer oil filtration at site · job99871718%
  • GST registrationGST department (GSTN)
  • Udyam (MSME) registrationMinistry of MSME (Udyam portal)
  • Factory licenceState factories department
  • BIS licence (ISI mark)Bureau of Indian Standards (ISI mark)
  • PF registration (EPFO)EPFO (Employees' Provident Fund Organisation)
  • ESI registration (ESIC)ESIC (Employees' State Insurance Corporation)
  • Pollution consent (CTO)State Pollution Control BoardIf it applies
  • Hazardous waste authorisationState Pollution Control Board (Hazardous Waste Rules 2016)If it applies
  • Government contractor registrationPWD, CPWD or the state works departmentIf it applies
  • GeM seller registrationGovernment e-Marketplace (GeM)If it applies
  • Electrical contractor licenceState electrical licensing boardIf it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

OwnerTenders and bids, bank guarantees, discom liaison, CRGO buying.
Works managerPlans core and coil, assembly and testing, repair jobs.
WinderWinds HV and LV coils, insulates, builds core-coil assembly.
Core builderBuilds CRGO core, checks stacking and joints.
Test engineerRoutine tests, discom inspection calls, test reports.
AccountantBills, store receipts, dues follow-up, EMD and PBG register.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a distribution transformer maker?

Type one line about your business when you sign up, for example "Distribution transformer maker". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

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Run a distribution transformer maker on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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Chat with the MatruOS team on WhatsApp, +91 97234 99901