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Electronics and appliances · Traders and distributors

MatruOS for a home appliance distributor

Set up the way a home appliance distributor runs: distributor margin on TVs, ACs, refrigerators, washing machines, microwaves and small appliances; brand target incentives and pre-season booking schemes; price protection; project sales to builders, hotels and institutions. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Electronics and appliancesReady when you sign up

  • 8routines on a timetable
  • 2workflows with approvals
  • 2SOPs and checks
  • 3registers of your own
  • 3jobs for your AI team
  • 8licences tracked

7-day free trial, no card needed.

What this solves

What a home appliance distributor deals with today, and what MatruOS sets up for it

01Today

Scheme, price-protection and damage claims not filed or not matched to credit notes. Dealers stretch credit and argue scheme money.

02In MatruOS

MatruOS sets up 8 routines, 2 workflows, 3 registers and 8 licences for a home appliance distributor, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. Brand
  2. branch
  3. distributor
  4. dealer
  5. household

Your customers

  • Appliance dealers and electronics stores
  • Regional chains
  • Builders and hotels
  • Institutions and government buyers

Your suppliers

  • Appliance brands and their branches

Credit and cash

Brands bill against advance or bank channel finance with 15-30 days; distributor gives dealers 15-45 days; pre-season bookings often on extended credit; scheme credit notes 30-90 days later

Heavy stock built before summer and Diwali on channel finance; money stuck in scheme credit notes, display units and dealer credit; price cuts hit stock

Your screens use your words

  • CustomerDealer
  • ItemUnit
  • productModel
  • SupplierBrand

How it works

How MatruOS is set up for a home appliance distributor

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Home appliance distributor", typed when you sign up.
  2. Recognised as a home appliance distributorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a home appliance distributor

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Accountant

Lists overdue dealers net of scheme credit due and drafts statements and hold suggestions

Reads dealer credit and brand claims

Asks you before sending

Accountant

Prepares monthly claims with serial lists and matches credit notes received

Reads brand claims and serial movement

Asks you before sending

Store keeper

Shows stock age and display units, and drafts pre-season bookings from last year's sales by model

Reads serial movement

Asks you before sending

1 / 3

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day2

  • 10:30 amDealer order takingSales executive · 2 steps
    1. 1Visit or call dealers; share today's prices and schemes
    2. 2Book orders within credit limits
  • 2:00 pmDispatch and damage checkGodown in-charge · 3 steps
    1. 1Scan serials onto invoices
    2. 2Check boxes for damage before loading
    3. 3E-way bill for every load over Rs 50,000

Every week1

  • SatWeekly dealer dues reviewAccountant · 2 steps
    1. 1List dealers past credit days, net of scheme credit due to them
    2. 2Put chronic late payers on hold

Every month2

  • 3rdMonthly brand claimsAccountant · 2 steps
    1. 1Claim targets, schemes, price protection and transit damage with serial lists
    2. 2Match credit notes received with claims
  • 15thStock ageing and display unitsOwner · 2 steps
    1. 1List models over 60 days in stock and display units with dealers
    2. 2Plan liquidation of old-label models

Every year1

  • MarYear-end balance and TDS checkAccountant · 2 steps
    1. 1Get balance confirmations from brand and dealers
    2. 2TDS 194Q on brand purchases checked

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Dealer order to payment

  1. 1Order bookedSales executive
  2. 2Over-limit order approvedOwnerNeeds approval
  3. 3Dispatched with serialsGodown in-charge
  4. 4PaidSales executive

Brand claim to credit note

  1. 1Claim prepared with serial listAccountant
  2. 2Brand area manager approvesOwnerNeeds approval
  3. 3Credit note receivedAccountant

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Serial movement

    Serial number · Model · Brand invoice · Received on · Dealer · Our invoice · Dispatched on · Display unit with dealer

  • Dealer credit

    Dealer · Credit limit · Credit days · Outstanding · Oldest bill date · Scheme credit due to dealer

  • Brand claims

    Claim type · Brand · Period · Serials · Amount claimed · Credit note received · Closed

  • Receiving and transit damage

    Recover every damaged unit

    4 steps with checks

  • Dealer credit rules

    Credit without bad debts

    3 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
LED TV 43 inch · piece852818%
LED TV 55 inch · piece852818%
Split AC 1.5 ton inverter · piece841518%
Window AC 1.5 ton · piece841518%
Refrigerator single door · piece841818%
Refrigerator double door · piece841818%
Washing machine top load · piece845018%
Washing machine front load · piece845018%
Microwave oven · piece851618%
Dishwasher · piece842218%
  • GST registrationGST department (GSTN)
  • Shops and Establishments registrationState labour department (Shops and Establishments Act)
  • Trade licenceMunicipal corporation or panchayat
  • Udyam (MSME) registrationMinistry of MSME (Udyam portal)
  • Fire NOCState fire and emergency servicesIf it applies
  • PF registration (EPFO)EPFO (Employees' Provident Fund Organisation)If it applies
  • ESI registration (ESIC)ESIC (Employees' State Insurance Corporation)If it applies
  • Professional tax registrationState professional tax officeIf it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

OwnerBooks stock and schemes with the brand, manages channel finance, sets dealer limits.
Sales executiveVisits dealers, takes orders, pushes focus models, collects.
Godown in-chargeReceives and checks units, dispatches by tempo, handles damage.
AccountantBills with serials, files brand claims, passes dealer schemes.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a home appliance distributor?

Type one line about your business when you sign up, for example "Home appliance distributor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Electronics and appliances

Other traders and distributors in electronics and appliances

All 39 business types in electronics and appliances

Run a home appliance distributor on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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Chat with the MatruOS team on WhatsApp, +91 97234 99901