Your customers
- Mobile shops
- Multi-brand electronics stores
- Regional chains
- Sub-distributors in small towns
Electronics and appliances · Traders and distributors
MatruOS for a mobile and electronics distributor
Set up the way a mobile and electronics distributor runs: distributor margin on handsets, tablets, wearables and brand accessories; brand incentives for sell-in, sell-out and activations; price-protection credit notes; payment-term discounts. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 8
- 1
- 2
- 3
- 3
- 7
What this solves
What a mobile and electronics distributor deals with today, and what MatruOS sets up for it
Today
IMEI-wise stock across retailers not matched with activations, so incentives are lost. Price-protection claims missed or short-claimed.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 7 licences for a mobile and electronics distributor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Brand
- national or regional distributor
- this distributor
- mobile shop
- consumer
Your suppliers
- Handset brands or their national distributors
Credit and cash
Brands want advance or bank channel finance; retailers get 0-15 days, chains 30 days; credit notes for schemes and price protection 30-60 days after the month
Very fast stock turns (7-15 days) on thin margin; money stuck in scheme credit notes and in stock when a price cut is announced; heavy use of bank channel finance
Your screens use your words
CustomerRetailerItemHandsetproductModelSupplierBrand
How it works
How MatruOS is set up for a mobile and electronics distributor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Mobile and electronics distributor", typed when you sign up.
- Recognised as a mobile and electronics distributorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a mobile and electronics distributor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Matches billed IMEIs with activations and lists retailers holding old stock
Works it out and shows you
Lists overdue retailers by salesman, nets scheme credit due, and drafts reminders
Asks you before sending
Works out stock on price-drop dates, drafts the price-protection claim and retailer share, and matches credit notes
Asks you before sending
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amMorning stock and price message
- 1Check stock by model and colour against the brand's focus list
- 2Send retailers the day's price list and schemes
11:00 amSalesman beat
- 1Visit 15-25 retailers on the beat
- 2Book orders, collect payments, check display of focus models
3:00 pmIMEI scan and dispatch
- 1Scan every IMEI into the retailer's invoice
- 2Upload secondary sales to the brand's DMS
Every week
MonWeekly activation gap check
- 1Match IMEIs billed to retailers with activations on the brand portal
- 2List retailers holding old stock
SatWeekly retailer collection plan
- 1List retailers past credit days with scheme credit due to them
- 2Net off and send each salesman his list
Every month
3rdPrice-protection claim on a price cut
- 1Count stock held on each price-drop date by IMEI
- 2Claim price protection and pass retailers their share
- 3Match brand credit notes with claims
Every year
Mar, AprYear-end TDS and balance confirmations
- 1Check TDS under 194Q on purchases above Rs 50 lakh per supplier
- 2Get balance confirmations from retailers and brand
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Price cut to credit note
- 1Brand announces price cut
- 2Stock counted by IMEI on the date
- 3Claim filed
- 4Brand approvesNeeds approval
- 5Credit note in and retailer share paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
IMEI movement
Retailer accounts
Brand claims
IMEI control
Every unit traceable for warranty and incentives
Price protection
Recover the full price-cut loss
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Smartphone (entry range) | 8517 | 18% |
| Smartphone (mid range) | 8517 | 18% |
| Smartphone (premium) | 8517 | 18% |
| Feature phone | 8517 | 18% |
| Tablet | 8471 | 18% |
| Smart watch | 8517 | 18% |
| Wireless earbuds | 8518 | 18% |
| Brand charger | 8504 | 18% |
| Power bank | 8507 | 18% |
- GST registration
- Shops and Establishments registration
- Trade licence
- Udyam (MSME) registration
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Professional tax registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerDeals with brand area managers, manages bank limits, decides stock buys.
SalesmanVisits retailers on beat, takes orders, collects payments, pushes focus models.
Warehouse and billingScans IMEIs in and out, bills retailers, packs deliveries.
AccountantPosts receipts, files brand claims, passes retailer schemes.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a mobile and electronics distributor?
Type one line about your business when you sign up, for example "Mobile and electronics distributor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Electronics and appliances
Other traders and distributors in electronics and appliances
Run a mobile and electronics distributor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes