Your customers
- Computer shops and resellers
- System integrators
- GeM sellers
- Corporate IT buyers through partners
Electronics and appliances · Traders and distributors
MatruOS for an IT hardware distributor
Set up the way an IT hardware distributor runs: distributor margin on laptops, desktops, monitors, printers, storage, networking and peripherals; OEM rebates and sell-out incentives; price protection; deal-ID project pricing; small value-added services (imaging, asset tagging). Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an IT hardware distributor deals with today, and what MatruOS sets up for it
Today
Price-protection and rebate claims missed. Resellers stretch credit; one bad account wipes out a month's margin.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 9 licences for an IT hardware distributor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- OEM
- national distributor
- regional distributor
- reseller or SI
- end user
Your suppliers
- OEMs and national distributors
- Component and peripheral makers
Credit and cash
OEM or national distributor lines of 30-45 days backed by bank channel finance; resellers 15-45 days; project deals on PO with longer terms
Stock turns in 15-30 days; money stuck in OEM rebates and price-protection claims (60-90 days) and in reseller credit; price drops on old generations
Your screens use your words
CustomerResellerItemUnitproductSKUSupplierOEM
How it works
How MatruOS is set up for an IT hardware distributor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "IT hardware distributor", typed when you sign up.
- Recognised as an IT hardware distributorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an IT hardware distributor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists overdue resellers with ageing and drafts statements and hold suggestions
Asks you before sending
Prepares price-protection, rebate and deal-ID claims with serial proofs and matches credit notes
Asks you before sending
Lists SKUs by age and generation and drafts a liquidation and reorder plan
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amMorning price list and stock mail
- 1Update prices for price drops and new SKUs
- 2Send resellers stock and price list
2:30 pmBilling and serial dispatch
- 1Scan serials onto invoices; deal-ID units only to the named reseller
- 2E-way bill and courier or tempo
Every week
FriWeekly reseller dues
- 1List overdue resellers and cheques due
- 2Hold accounts past terms
TueRMA desk follow-up
- 1List DOA and RMA items open over 7 days
- 2Chase OEM service and update resellers
Every month
4thMonthly OEM claims
- 1Claim price protection, rebates and deal-ID back-end with serial proofs
- 2Match OEM credit notes
15thStock ageing by generation
- 1List SKUs over 45 days and old processor generations
- 2Plan liquidation before the next price drop
Every year
Feb, MarFinancial-year-end corporate and GeM push
- 1Plan project stock for corporate and government year-end orders
- 2Balance confirmations and TDS 194Q check
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Project deal from request to back-end claim
- 1Reseller sends end-customer PO
- 2OEM approves deal IDNeeds approval
- 3Billed to that reseller with serials
- 4Back-end claimed and credit note in
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Serial ledger
Reseller accounts
OEM claims and RMA
Serial and deal compliance
Claims pass OEM audit
DOA and RMA intake
No rejected claims
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Laptop (business) | 8471 | 18% |
| Laptop (consumer) | 8471 | 18% |
| Desktop (branded) | 8471 | 18% |
| Monitor 24 inch | 8528 | 18% |
| Laser printer | 8443 | 18% |
| Toner cartridge | 8443 | 18% |
| SSD 1 TB | 8523 | 18% |
| Network switch 24 port | 8517 | 18% |
| UPS 1 kVA | 8504 | 18% |
| Keyboard and mouse combo | 8471 | 18% |
- GST registration
- Shops and Establishments registration
- Trade licence
- Udyam (MSME) registration
- Import Export Code (IEC)If it applies
- BIS registration for electronics (CRS)If it applies
- EPR registration for e-wasteIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerManages OEM relations and credit lines, approves reseller limits.
Product managerPlans stock by SKU per OEM, manages price lists and deal IDs.
Sales executiveHandles resellers, takes orders, collects.
Warehouse and RMA deskScans serials, dispatches, handles DOA and RMA.
AccountantBills, files OEM claims, tracks reseller dues.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an IT hardware distributor?
Type one line about your business when you sign up, for example "IT hardware distributor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Electronics and appliances
Other traders and distributors in electronics and appliances
Run an IT hardware distributor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes