Your customers
- Agri-input retail shops
- PACS and FPO counters
- Big farmers and plantations (direct)
- Sub-wholesalers
Farming and dairy · Traders and distributors
MatruOS for an agri-input distributor
Set up the way an agri-input distributor runs: distributor margin on pesticides, seeds, specialty nutrients and fertilisers; company scheme and target incentives; cash discounts. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an agri-input distributor deals with today, and what MatruOS sets up for it
Today
Retailer credit of 60-180 days with no clear ageing. Expiry stock in godown and at retailers found after the season.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 8 licences for an agri-input distributor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Company
- C&F depot
- distributor
- retailer
- farmer
Your suppliers
- Agrochemical companies (C&F depots)
- Fertiliser companies and their rake handlers
- Seed companies
- Specialty nutrient and bio-input makers
Credit and cash
Companies give 60-120 days with early-payment discounts; fertiliser cash or advance; retailers take 30-180 days, settling at harvest; returns of expiry stock after season
Stock lifted Apr-Jun and Sep-Nov ahead of seasons; retailers pay Oct-Jan and Mar-May; distributor carries a 60-90 day gap on bank cash credit and company credit
Your screens use your words
CustomerRetailerItemProductproductProductSupplierCompany
How it works
How MatruOS is set up for an agri-input distributor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Agri-input distributor", typed when you sign up.
- Recognised as an agri-input distributorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an agri-input distributor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Shows each retailer's dues by age against the limit before an invoice, holds over-limit orders for the owner, and drafts reminders for salesmen
Asks you before sending
Lists batches expiring in 90 days by location and drafts liquidation offers or company return requests
Asks you before sending
Tracks purchases against each scheme slab, works out credit notes due, and reconciles the company ledger
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amTake orders and dispatch tempos
- 1Pick orders by first expiry first out
- 2Invoice with batch and expiry; e-way bill above Rs 50,000
- 3Load and send tempos on route
10:00 amCredit check before each invoice
- 1Check retailer's outstanding and days against the limit
- 2Hold orders over limit for owner's yes
7:00 pmSalesman collection deposit
- 1Match receipts given with cash and cheques deposited
- 2Post collections to retailer ledgers
Every week
MonSalesman beat plan and dues list
- 1Plan retailer visits for the week
- 2Carry each retailer's dues and scheme status
Every month
3rdMonthly expiry and returns review
- 1List batches expiring in 90 days in godown and at retailers
- 2Plan liquidation or return to company
10thCompany scheme and account reconciliation
- 1Match company ledger with own books
- 2Work out scheme slabs reached and credit notes due
Every year
MarLicence and principal certificate renewal
- 1Renew wholesale fertiliser, insecticide and seed licences
- 2Add principal certificates of new companies and products
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Retailer order to collection
- 1Order taken
- 2Credit limit checkedNeeds approval
- 3Invoiced and dispatched
- 4Payment collected
- 5Posted and receipt issued
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Retailer credit
Godown batch stock
Company schemes
Dispatch and returns
Stop expiry losses and wrong-batch claims
Selling only licensed products to licensed buyers
Keep the wholesale licences safe
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Insecticide (EC or SC) | 38089199 | 18% |
| Fungicide (WP or WG) | 38089290 | 18% |
| Herbicide | 38089340 | 18% |
| Plant growth regulator | 38089340 | 18% |
| Bio-pesticide | 38089990 | 5% |
| DAP (50 kg) | 31053000 | 5% |
| NPK complex (50 kg) | 31052000 | 5% |
| Water-soluble fertiliser | 31052000 | 5% |
| Micronutrient mixture | 38249900 | 5% |
| Hybrid seed packets | 12099190 | 0% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- Fertiliser licence
- Pesticide licence
- Seed licence
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerTakes company appointments, sets retailer credit limits, plans season stocking, negotiates schemes.
SalesmanVisits retailers on beat, takes orders, collects payments, passes on schemes.
Godown keeperReceives company stock, picks by batch first-expiry-first-out, loads tempos, takes returns.
AccountantInvoices and e-way bills, retailer ledgers, company reconciliations, GST returns.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an agri-input distributor?
Type one line about your business when you sign up, for example "Agri-input distributor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Farming and dairy
Other traders and distributors in farming and dairy
Run an agri-input distributor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes