Your customers
- Agri-input retailers
- Sub-distributors
- FPOs and PACS
- Government scheme orders
Farming and dairy · Traders and distributors
MatruOS for a seed distributor
Set up the way a seed distributor runs: distributor margin on seed packets; early-lifting and payment discounts; company incentives on volume and liquidation. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a seed distributor deals with today, and what MatruOS sets up for it
Today
Hot hybrid allotment split among retailers by pressure and memory. Return deadline missed and unsold seed stays with the distributor.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 4 licences for a seed distributor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Seed company
- distributor
- retailer
- farmer
Your suppliers
- Seed companies (national and regional)
- Seed producers selling truthfully labelled seed
Credit and cash
Companies give credit to the end of season against returns; retailers book with advance for hot hybrids and take 30-90 days on others; unsold seed returned for credit
Advances from retailers Mar-May; payments to company Jul-Sep after returns; one or two hot hybrids decide the season's profit
Your screens use your words
CustomerRetailerOrderBookingItemPacketproductVarietySupplierCompany
How it works
How MatruOS is set up for a seed distributor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Seed distributor", typed when you sign up.
- Recognised as a seed distributorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a seed distributor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Proposes each retailer's share of a scarce hybrid from advance paid, past sales and payment record, for the owner to adjust
Asks you before sending
Shows every retailer that got a complained lot, the test date, and drafts the complaint note to the company
Asks you before sending
Counts unsold packets per retailer and sends a countdown before each company return deadline
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amDispatch by lot in season
- 1Dispatch against bookings, writing lot numbers per retailer
- 2Check label and test validity of each lot before dispatch
5:00 pmGodown temperature and pest check
- 1Godown cool and dry, stacks on pallets
- 2No rats or insects; no pesticide stored with seed
Every week
MonSplit hot hybrid allotment among retailers
- 1List bookings, advances and last year's sales per retailer
- 2Divide new allotment and inform retailers
ThuTrace germination complaints to lots
- 1List complaints by variety, lot and retailer
- 2Send lot details to the company and arrange field visit
Every month
1stReturns before company deadline
- 1List unsold packets at each retailer
- 2Collect returns at least 10 days before the company deadline
Every year
FebSeed licence and source certificate renewal
- 1Renew seed dealer licence before kharif
- 2Add source certificates of new companies
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Allotment to returns
- 1Company allotment received
- 2Retailer shares fixedNeeds approval
- 3Dispatched by lot
- 4Unsold returned
- 5Credit note received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Allotments and bookings
Seed lots
Returns
Handling seed lots
Keep seed alive and every packet traceable
Selling price-capped cotton seed
Stay within the notified MRP
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Bt cotton hybrid (475 g) | 12072910 | 0% |
| Hybrid maize (4 kg) | 10051000 | 0% |
| Hybrid paddy (3 kg) | 10061010 | 0% |
| Soybean seed (30 kg) | 12019000 | 0% |
| Bajra hybrid (1.5 kg) | 10082920 | 0% |
| Wheat certified seed (40 kg) | 10019910 | 0% |
| Hybrid tomato seed (10 g) | 12099190 | 0% |
| Hybrid chilli seed (10 g) | 12099190 | 0% |
- Seed licence
- Udyam (MSME) registration
- Shops and Establishments registration
- GST registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerNegotiates allotments, decides retailer shares, handles company accounts.
SalesmanTakes bookings and advances, collects payments and returns.
Godown keeperReceives lots, stores cool and dry, dispatches by lot, takes returns.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a seed distributor?
Type one line about your business when you sign up, for example "Seed distributor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Farming and dairy
Other traders and distributors in farming and dairy
Run a seed distributor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes