Your customers
- Auction buyers through brokers
- Private buyers (blenders and packers)
- Exporters
Farming and dairy · Makers and factories
MatruOS for a bought-leaf tea factory
Set up the way a bought-leaf tea factory runs: margin between green-leaf cost and made-tea price; sold through auction and privately. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 8
- 1
- 3
- 3
- 3
- 9
What this solves
What a bought-leaf tea factory deals with today, and what MatruOS sets up for it
Today
Must pay growers per the price-sharing formula but records are weak; risk of notices and suspension. Leaf quality varies by agent and drags out-turn.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 9 licences for a bought-leaf tea factory, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- small grower
- leaf agent or SHG
- BLF
- broker and auction or private buyer
Your suppliers
- Small growers through leaf agents
- SHG and FPO collection points
- Coal and gas supplier
- Sack maker
- Power utility
Credit and cash
Pays agents fortnightly at or above the monthly district AGLP; advances to agents at season start; auction proceeds on prompt; private buyers 15-30 days
Leaf payments every fortnight, ahead of sale proceeds by 4-6 weeks; bank cash credit and broker advances fund the gap; winter shut-down with overhaul costs
Your screens use your words
CustomerBuyerOrderInvoiceItemMade teaInvoiceGarden invoiceSupplierLeaf agent
How it works
How MatruOS is set up for a bought-leaf tea factory
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Bought-leaf tea factory", typed when you sign up.
- Recognised as a bought-leaf tea factoryRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a bought-leaf tea factory
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Scores each agent by fine leaf %, deduction and the out-turn of days they supplied; flags agents whose leaf is slipping
Works it out and shows you
Prepares the fortnightly agent payment sheet at or above the formula price, nets advances, and keeps proof of payment for the field officer
Asks you before paying
Drafts the monthly Form E return of leaf bought, tea made and sales by route, and checks the auction share for the year
Asks you before signing
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amMorning out-turn and agent quality report
- 1Out-turn % for the day's leaf
- 2Fine leaf % and deduction by agent
11:00 amLeaf arrival, weighment and fine leaf count
- 1Weigh each agent's vehicle lot; give a slip
- 2Fine leaf count on a 100 g sample
- 3Record deduction for water and coarse leaf with reason
- 4Spread leaf into troughs within the hour
10:00 pmNight manufacture
- 1Check wither; start CTC cuts and fermentation
- 2Dryer inlet and outlet temperatures logged every hour
- 3Note made tea kg by grade
Every week
WedMake invoices and dispatch to warehouse
- 1Pack grades into invoices; label garden mark and invoice number
- 2Dispatch to the auction warehouse; send invoice list to broker
- 3All dust grades to auction (North-East and West Bengal)
Every month
1stFortnightly agent payment at the formula price
- 1Total net kg and amount per agent for the fortnight
- 2Check rate is at or above the district AGLP for the month
- 3Deduct advances; owner approves the payment batch
5thTea Board Form E return and leaf records
- 1Form E: leaf bought, tea made, sold by route, by the 7th
- 2Proof of payments to growers ready for the field officer
Every year
MarSeason start agent agreements and advances
- 1Agree leaf supply and quality terms with each agent or SHG
- 2Give advances against signed receipts
- 3Renew Tea Board registration before it lapses (licences expire 31 December)
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Leaf purchase to agent payment
- 1Leaf weighed and sampled
- 2Deduction fixed
- 3Fortnight bill made at formula price
- 4Payment approvedNeeds approval
- 5Paid and proof kept
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Leaf intake by agent
Agent accounts
Production and invoices
Leaf acceptance
Fair weight, fair deduction, good tea
Paying growers at the price-sharing formula
Stay within TMCO and keep the registration
CTC manufacture from bought leaf
Out-turn and saleable quality
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| CTC made tea BOP or BP grade | 0902 | 5% |
| CTC made tea OF or PF grade | 0902 | 5% |
| CTC made tea PD or Dust grade | 0902 | 5% |
| Orthodox made tea | 0902 | 5% |
| Tea waste (refuse tea, under Tea Board permit) | 0902 | 5% |
- GST registration
- FSSAI food licence
- Factory licence
- Pollution consent (CTO)
- PF registration (EPFO)
- ESI registration (ESIC)
- Udyam (MSME) registration
- Boiler registration and certificateIf it applies
- Fire NOCIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerSets leaf price within the formula, manages agents and buyers, finance.
Leaf clerk (leaf babu)Weighs each lot, takes fine leaf sample, records deduction, agent slips.
Factory manager (tea maker)Withering, manufacture, sorting, packing, out-turn.
AccountantAgent payments, invoices, Tea Board returns, GST.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a bought-leaf tea factory?
Type one line about your business when you sign up, for example "Bought-leaf tea factory". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Farming and dairy
Other makers and factories in farming and dairy
Run a bought-leaf tea factory on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes