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Farming and dairy · Makers and factories

MatruOS for a pesticide formulator

Set up the way a pesticide formulator runs: branded formulations sold through distributors and dealers, toll or loan-licence manufacturing for bigger companies, institutional supply (state tenders), bio-pesticides. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Farming and dairyReady when you sign up

  • 8routines on a timetable
  • 2workflows with approvals
  • 2SOPs and checks
  • 4registers of your own
  • 3jobs for your AI team
  • 12licences tracked

7-day free trial, no card needed.

What this solves

What a pesticide formulator deals with today, and what MatruOS sets up for it

01Today

Season-end returns and scheme disputes with distributors. Collections stretch to 180 days and some distributors default.

02In MatruOS

MatruOS sets up 8 routines, 2 workflows, 4 registers and 12 licences for a pesticide formulator, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. Technical maker or importer
  2. formulator
  3. distributor
  4. dealer
  5. farmer

Your customers

  • Distributors
  • Retail dealers (agri-input shops)
  • Bigger brands (toll and loan licence)
  • State agriculture departments and co-operatives (tenders)
  • FPOs

Your suppliers

  • Technical-grade makers and importers
  • Solvent and emulsifier suppliers
  • Carriers (china clay, bentonite, sand)
  • HDPE bottle and carton makers
  • Testing labs

Credit and cash

Distributors 90-180 days with season-end returns; technical bought against advance or 30-60 days; packaging 30 days; tender payments 60-120 days

Working capital peaks in Mar-Jun as stock is built and pushed to distributors on credit; collections come Sep-Jan after harvests; returns arrive post-season and eat into next year's sales

Your screens use your words

  • CustomerDistributor
  • OrderBooking
  • ItemProduct
  • SupplierTechnical supplier
  • productFormulation

How it works

How MatruOS is set up for a pesticide formulator

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Pesticide formulator", typed when you sign up.
  2. Recognised as a pesticide formulatorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a pesticide formulator

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Store keeper

Keeps batch QC results and expiry by product, flags stock within 6 months of expiry at the plant and distributors, and drafts the pre-season production plan from bookings and last year's sales

Reads batch register, return notes and bookings register

Works it out and shows you

Accountant

Ages distributor dues against credit limits, drafts reminders, and works out each distributor's scheme and return settlement for approval

Reads bookings register, return notes and payments

Asks you before sending

Operations head

Prepares the monthly Form XIV return data and keeps the calendar of licence, endorsement, consent and EPR deadlines

Reads batch register and licence and registration list

Asks you before sending

1 / 3

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day2

  • 8:00 amShift start and safety checkProduction chemist · 3 steps
    1. 1Workers in PPE (overalls, gloves, goggles, respirator)
    2. 2Exhaust and scrubber running; spill kit and antidote (atropine) in place
    3. 3Line cleaned and verified free of the last product before a new batch
  • 3:00 pmBatch analysis and releaseQC chemist · 3 steps
    1. 1Analyse a.i. content of each batch before filling
    2. 2Check emulsion stability or suspensibility as per the product's BIS spec
    3. 3Record in the batch register and keep a retention sample

Every week1

  • MonWeekly dispatch plan and collectionsSales manager · 2 steps
    1. 1Dispatch plan from bookings and stock
    2. 2Distributors over limit or past due; hold dispatch after owner's yes

Every month2

  • 10thMonthly licence return and stock registersRegulatory executive · 3 steps
    1. 1Form XIV return of production and sales to the licensing officer
    2. 2Technical (Form XV) and formulation (Form XVI) stock registers closed
    3. 3Licence, registration and pollution consent expiry dates checked
  • 20thWorker medical checksProduction chemist · 2 steps
    1. 1Monthly cholinesterase for OP and carbamate workers
    2. 2Quarterly medical exam due list

Every year1

  • NovLicence renewal and annual auditRegulatory executive · 3 steps
    1. 1Manufacturing licence renewal (every two years) and new product endorsements
    2. 2Pollution consent, hazardous waste returns, factory licence and fire NOC
    3. 3EPR plastic returns for packaging

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Booking to collection and returns

  1. 1Distributor booked with schemeSales manager
  2. 2Batch made and releasedQC chemist
  3. 3Dispatched with invoiceSales manager
  4. 4Collection due and receivedSales manager
  5. 5Returns and scheme settledOwnerNeeds approval

New product registration and licence endorsement

  1. 1Product chosen and data preparedRegulatory executive
  2. 2CIB&RC registration grantedRegulatory executiveNeeds approval
  3. 3Label and leaflet approvedRegulatory executive
  4. 4Endorsed on state licenceRegulatory executive
  5. 5First batch made and testedQC chemist

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Batch and QC register

    Batch number · Product and strength · CIB&RC registration number · Manufacture date · Expiry date · Technical lot used · Batch size (litre or kg) · Label claim a.i. %

  • Distributor bookings and schemes

    Date · Distributor · State and district · Product · Quantity · Rate · Scheme · Due date

  • Season-end returns

    Date · Distributor · Product and batch · Quantity · Expiry date · Condition · Credit note value

  • Worker medical register

    Worker · Exam date · Exam type · Cholinesterase % of baseline · Fit for work

  • Batch testing and labelling

    Every pack matches its label claim and passes a government sample

    4 steps with checks

  • Safe formulation and worker health

    No poisoning, fire or spill

    4 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Imidacloprid 17.8% SL · litre3808919918%
Emamectin benzoate 5% SG · kg3808919918%
Lambda-cyhalothrin 5% EC · litre3808919918%
Chlorantraniliprole 0.4% GR · kg3808919918%
Thiamethoxam 25% WG · kg3808919918%
Mancozeb 75% WP · kg3808929018%
Hexaconazole 5% SC · litre3808929018%
Glyphosate 41% SL · litre3808934018%
Pretilachlor 50% EC · litre3808934018%
Neem oil based (azadirachtin 1500 ppm) · litre380891995%
Trichoderma viride 1% WP · kg380892905%
Toll formulation charge · kg99884218%
  • Pesticide licenceState agriculture department (Insecticides Act 1968)
  • Factory licenceState factories department
  • Pollution consent (CTO)State Pollution Control Board
  • Hazardous waste authorisationState Pollution Control Board (Hazardous Waste Rules 2016)
  • PESO licence (fuel, gas or explosives)PESO (Petroleum and Explosives Safety Organisation)If it applies
  • Fire NOCState fire and emergency services
  • BIS licence (ISI mark)Bureau of Indian Standards (ISI mark)If it applies
  • GST registrationGST department (GSTN)
  • PF registration (EPFO)EPFO (Employees' Provident Fund Organisation)
  • ESI registration (ESIC)ESIC (Employees' State Insurance Corporation)
  • EPR registration for plastic packagingCPCB (Extended Producer Responsibility portal)
  • TrademarkTrade Marks RegistryIf it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

OwnerChooses products and registrations, sets prices and schemes, handles banks and big distributors.
Production chemistPlans and runs batches, controls formulation, signs batch records.
QC chemistTests technical and every batch, releases or rejects, keeps samples.
Regulatory executiveCIB&RC registrations, licence endorsements and renewals, labels, monthly returns.
Sales managerBooks distributors, sets field targets, collects dues, settles schemes and returns.
Plant operatorCharges tanks and mills, fills and packs, cleans the line between products.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a pesticide formulator?

Type one line about your business when you sign up, for example "Pesticide formulator". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Farming and dairy

Other makers and factories in farming and dairy

All 127 business types in farming and dairy

Run a pesticide formulator on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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Chat with the MatruOS team on WhatsApp, +91 97234 99901