Your customers
- Exporters
- Curing works (buy on account)
- Local traders
- Roasters (specialty lots)
Farming and dairy · Makers and factories
MatruOS for a coffee grower
Set up the way a coffee grower runs: sale of arabica parchment, arabica or robusta cherry and clean coffee; black pepper from shade trees; side crops (areca, orange, cardamom, timber). Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a coffee grower deals with today, and what MatruOS sets up for it
Today
Migrant picker wages, kg and advances kept on paper and argued each week. Sells at the wrong time against futures and local rates.
In MatruOS
MatruOS sets up 9 routines, 1 workflow, 3 registers and 3 licences for a coffee grower, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- grower
- curing works
- exporter or roaster
Your suppliers
- Pickers and permanent workers
- Fertiliser and agro-chemical dealer
- Curing works (job work)
- Sprinkler and pump dealer
- Nursery
Credit and cash
Exporters pay on delivery or 7-15 days; traders pay cash at lower price; curing works give advances against stored coffee; pickers paid weekly in cash on shandy day
Heavy wage spend Nov-Mar in harvest; coffee often stored at the curing works and sold in tranches through the year; bank crop loans and curer advances bridge the gap
Your screens use your words
CustomerBuyerOrderLotItemCoffeeInvoiceSale contractemployeeWorker
How it works
How MatruOS is set up for a coffee grower
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Coffee grower", typed when you sign up.
- Recognised as a coffee growerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a coffee grower
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Prepares the weekly wage sheet from muster and kg with advances netted, allocates labour cost to coffee, pepper and other crops
Asks you before paying
Sends a weekly note on rates per 50 kg bag for each type the grower holds, compares out-turn with past years, and suggests sell or hold for each tranche
Works it out and shows you
Keeps each plot's GPS polygon and registration details and builds the traceability file linking lots to plots for the exporter
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:30 amMuster and block allotment
- 1Mark muster and allot blocks
- 2Pick only ripe red cherry; no strip-picking of green except at the final round
10:00 amDrying yard turning and moisture
- 1Turn the coffee 4-5 times a day; heap and cover at night and in rain
- 2Moisture check before bagging
4:30 pmEvening cherry weighment and pulping
- 1Weigh each picker's cherry; note kg
- 2Float to remove light cherry; pulp arabica for parchment the same evening
- 3Spread cherry on the yard; note in drying record
Every week
SatWeekly wages on shandy day
- 1Days and kg per worker; net advances
- 2Planter approves cash or UPI
MonPrice watch and sale decision
- 1See ICE arabica and London robusta futures and local daily rates per 50 kg
- 2Decide to sell a tranche or hold at the curing works
Every month
1stMonthly estate accounts
- 1Wages, inputs and diesel for the month by crop (coffee, pepper, others)
- 2Stock at curing works and advances taken
Every year
OctPlot geolocation and buyer traceability file
- 1Update GPS boundary of each plot and Coffee Board registration details
- 2Share the traceability file with exporters asking for EUDR compliance
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Cherry to sale
- 1Dried and bagged
- 2Sent to curing works
- 3Out-turn report received
- 4Price agreed with buyerNeeds approval
- 5Paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Picking and muster book
Drying yard and pulping
Lots sent and sold
Picking and drying for quality
Clean cup and full price
Traceability for export buyers
Keep EU and specialty buyers
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Arabica parchment | 0901 | 5% |
| Arabica cherry (dry) | 0901 | 5% |
| Robusta cherry (dry) | 0901 | 5% |
| Robusta parchment | 0901 | 5% |
| Black pepper (dried) | 0904 | 5% |
| Arecanut (dried) or orange (side crop) | 0802 | 5% |
- PF registration (EPFO)If it applies
- Insurance policyIf it applies
- PANIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
PlanterPlans estate work, decides when and to whom to sell, finance.
Writer (estate clerk)Muster, picker weighments, wages, stores, accounts.
MaistryLeads workers, brings migrant pickers, supervises blocks and drying yard.
PickerPicks ripe cherry, paid daily or per kg.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a coffee grower?
Type one line about your business when you sign up, for example "Coffee grower". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Farming and dairy
Other makers and factories in farming and dairy
Run a coffee grower on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes