Your customers
- Processing company or exporter (contract buyer)
- Local mandi (off-grade)
Farming and dairy · Makers and factories
MatruOS for a contract farmer
Set up the way a contract farmer runs: buy-back price per kg or quintal by grade under the contract; sale of off-grade produce in the open market. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a contract farmer deals with today, and what MatruOS sets up for it
Today
Lots down-graded or rejected at the collection point with no evidence. Company recovers seed and inputs; the statement is opaque.
In MatruOS
MatruOS sets up 7 routines, 1 workflow, 3 registers and 1 licence for a contract farmer, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- company field officer
- contract farmer
- village collection centre or cold store
- processing plant or export packhouse
Your suppliers
- Company (seed, fertiliser, chemicals on recovery)
- Local input dealer
- Pickers and labour
- Cold store
Credit and cash
Company supplies seed and inputs on recovery from the crop payment; pays 7-30 days after delivery by bank; potato advance sometimes paid at lifting
Low cash outlay at sowing because the company gives seed on recovery; one or two payments after delivery; gherkin pays weekly through the picking window
Your screens use your words
CustomerCompanyOrderContractItemCropInvoicePayment adviceSupplierCompany
How it works
How MatruOS is set up for a contract farmer
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Contract farmer", typed when you sign up.
- Recognised as a contract farmerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a contract farmer
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Reads the grade receipt, logs the grade split, compares with previous lots and the photo, and drafts a dispute note to the field officer when a lot looks wrongly graded
Asks you before sending
Checks each planned spray against the approved list and pre-harvest interval before the farmer sprays; keeps the diary complete for the company audit
Works it out and shows you
Reconciles the company statement with deliveries and inputs issued, lists missing or underpaid lots and overdue payments, and drafts a reminder
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
6:30 amPicking and delivery to the collection point (gherkin and vegetables)
- 1Pick every day or every second day so fruit does not pass the top grade
- 2Keep picked fruit in shade; deliver to the collection point by the cut-off time (usually afternoon)
- 3Photograph the lot and note gross weight before handing over
7:00 pmCheck the day's grade sheet
- 1Enter grade split and rejection from the receipt
- 2Compare with the last 5 lots and with own photo
- 3Raise any dispute with the field officer the same day
Every week
WedSpray as per the company schedule
- 1Check the chemical is on the approved list and note PHI
- 2Record in the spray diary the same day
- 3Field officer visit: note advice
Every month
10thReconcile the company statement
- 1Check every delivery appears with the right grade and rate
- 2Check input recovery against what was issued
- 3List unpaid deliveries over 30 days
Every year
MaySeason review against open market
- 1Net price per acre after recovery and rejection
- 2Compare with what open-market sale would have given
- 3Decide acreage and company for next season
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Contract to settlement
- 1Contract signedNeeds approval
- 2Seed and inputs issued on recovery
- 3Spray schedule followed and residue samp
- 4Deliveries graded
- 5Payment less recovery received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Contracts
Spray diary
Deliveries and grades
Residue compliance
No lot rejected for pesticide residue
Delivery and grading
Get the best grade and evidence for disputes
Checking contract terms
Know what the company must do and what you must do
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Processing potato (contract grade) | 0701 | 0% |
| Gherkin grade 1 (smallest count) | 0707 | 0% |
| Gherkin grade 3 (larger) | 0707 | 0% |
| Malt barley | 1003 | 0% |
| Hybrid seed crop (raw seed) | 1209 | 0% |
| Export vegetables (okra, chilli) | 0709 | 0% |
| Off-grade produce (open market) | 0701 | 0% |
- Insurance policyIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Contract farmerSigns the contract, follows the crop schedule, picks or lifts, delivers, checks the statement.
Company field officerIssues seed and inputs, visits weekly, sets spray schedule and harvest dates, takes residue samples.
Collection centre graderWeighs, grades by size or count, records rejection.
PickersPick gherkin or vegetables daily, lift and bag potato.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a contract farmer?
Type one line about your business when you sign up, for example "Contract farmer". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Farming and dairy
Other makers and factories in farming and dairy
Run a contract farmer on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes