Your customers
- Wholesalers in Raipur
- Nagpur
- Kolkata and Delhi Khari Baoli
- Solvent and fat mills (sal seed and mahua seed)
- Ayurvedic and herbal makers
- Licensed mahua distillers where state law allows
- State MFP federation
Farming and dairy · Traders and distributors
MatruOS for a forest produce trader and Van Dhan
Set up the way a forest produce trader and Van Dhan runs: margin between the haat or collector price and the wholesaler or mill price, plus value added by cleaning, drying, grading, decorticating chironji and processing mahua; VDVKs also get federation procurement margin and grants. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a forest produce trader and Van Dhan deals with today, and what MatruOS sets up for it
Today
Collectors are paid below the MSP or lose on short weight by paila, and VDVKs lose them to traders. Produce held for price loses weight and gets insects.
In MatruOS
MatruOS sets up 7 routines, 1 workflow, 4 registers and 5 licences for a forest produce trader and Van Dhan, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Collector
- haat trader or VDVK
- district stockist or federation
- wholesaler, oil mill, herbal maker
Your suppliers
- Forest-dweller collectors (mostly women)
- SHG members
- Smaller haat traders
Credit and cash
Traders give cash or grain advances before the season and recover in produce; VDVK pays collectors on the spot or by DBT within days when funded; wholesalers and mills pay 7-30 days; federation pays VDVK after lot acceptance, often 1-3 months
All buying is crammed into 2-3 months a produce; money stays in stock for 3-9 months waiting for price; VDVK working capital comes from the federation or a revolving fund and runs out mid-season
Your screens use your words
CustomerBuyerOrderLotItemProduceInvoiceBillSupplierCollectorproductVanopaj
How it works
How MatruOS is set up for a forest produce trader and Van Dhan
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Forest produce trader and Van Dhan", typed when you sign up.
- Recognised as a forest produce trader and Van DhanRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a forest produce trader and Van Dhan
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Prepares the haat-day rate board with today's buying rate next to the MSP for each produce, and reminds before each produce season of MSP, buying dates and transit passes
Works it out and shows you
Shows stock by produce and age with weight loss since buying, compares buyer rates with cost, flags lots over 90 days and advances not recovered
Works it out and shows you
Closes the month's SHG-wise purchase, sale and stock, works out member shares, and drafts the federation and PMJVM progress report
Asks you before sending
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amDrying and cleaning of the day's produce
- 1Spread on tarpaulin or a clean floor in the sun, turn twice
- 2Moisture of mahua flower and seeds at or below 10% before bagging
- 3Winnow out sand, stones and stalks and note the weight after cleaning
6:30 pmEnter the day's slips and cash
- 1Enter every slip in the haat purchase register by member
- 2Tally cash and UPI paid with cash in hand
- 3Note advances recovered from each collector
Every week
Wed, SatHaat day buying
- 1Put up today's rate and the MSP for each produce on a board at the stall
- 2Weigh on a stamped scale, not by paila
- 3Reject or price down produce that is wet, mouldy or mixed with sand
- 4Give each seller a slip with weight, rate and amount
MonWeekly stock and price review
- 1Stock by produce and lot with age and weight loss since buying
- 2Get rates from 2-3 buyers for each produce and decide sell or hold
- 3Check godown for weevils, mould and rats
Every month
5thMonthly SHG and VDVK books and report
- 1Close purchase, sale and stock for the month by SHG
- 2Work out member-wise purchase and any profit share
- 3Prepare the federation and PMJVM progress report
Every year
AprYear close and AGM of the Van Dhan Kendra
- 1Annual accounts, audit and grant utilisation certificate
- 2Members' meeting to approve accounts and next year's plan
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Haat lot to buyer payment
- 1Bought at haat
- 2Dried and cleaned
- 3Lot formed and stored
- 4Sale agreedNeeds approval
- 5Transit pass and dispatch
- 6Payment received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Haat purchases
Stock lots
Lot sales
Collector advances
Buying produce at a fair weight and price
Pay collectors at least the notified price and buy only produce that will keep
Lot quality and dispatch
Ship lots that pass the buyer's check and the forest check post
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Mahua flower (dried) | 12119099 | 0% |
| Mahua seed (doli) | 12079990 | 5% |
| Sal seed | 12079990 | 5% |
| Chironji pods with seed | 08029900 | 5% |
| Chironji kernel (graded) | 08029900 | 5% |
| Harra (myrobalan) dried | 14049090 | 5% |
| Baheda dried | 14049090 | 5% |
| Gum karaya (graded) | 13019099 | 5% |
| Kusumi seed lac | 13011000 | 5% |
| Wild honey | 04090000 | 5% |
- Forest department licence (sawmill or timber)If it applies
- APMC mandi licenceIf it applies
- FSSAI food licenceIf it applies
- Co-operative society registrationIf it applies
- GST registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Trader or VDVK managerFixes buying rates, goes to haats, decides when to sell, deals with federation and buyers.
SHG book-keeperWrites purchase slips, keeps member-wise and SHG books, prepares grant and procurement reports.
Weighing and drying helperWeighs at the haat, dries and cleans produce, bags and marks lots.
CollectorGathers and sun-dries produce, sells at the haat or VDVK.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a forest produce trader and Van Dhan?
Type one line about your business when you sign up, for example "Forest produce trader and Van Dhan". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Farming and dairy
Other traders and distributors in farming and dairy
Run a forest produce trader and Van Dhan on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes