Your customers
- Donors
- State animal husbandry or gopalan department (grant)
- Devotees and households buying milk and ghee
- Farmers buying compost
- Shops for panchgavya products
- Crematoria (gau-kasht)
Farming and dairy · Makers and factories
MatruOS for a gaushala
Set up the way a gaushala runs: donations (cash, online, chara daan, gau daan sponsorship); state grant per animal per day; sale of milk, ghee, dung cakes, compost, panchgavya products and gau-kasht. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 9
- 2
- 2
- 3
- 4
- 8
What this solves
What a gaushala deals with today, and what MatruOS sets up for it
Today
State grant needs accurate animal-days and tags; claims cut or delayed. Donation receipts, 80G and Form 10BD done by hand; donors lose their deduction.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 3 registers and 8 licences for a gaushala, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
Your suppliers
- Dry fodder traders
- Green fodder growers
- Cattle feed dealers
- Vets and medicine stores
- Labour
Credit and cash
Fodder traders 15-30 days or advance at harvest; grants paid quarterly or in arrears after verification; products sold cash or 15 days to shops
Bulk bhusa bought Apr-May needs months of donations; grant arrives late; donation peaks at Gopashtami, Sankranti and Navratri
Your screens use your words
CustomerDonorOrderDonationItemCow (gauvansh)InvoiceDonation receiptproductProductSupplierFodder supplier
How it works
How MatruOS is set up for a gaushala
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Gaushala", typed when you sign up.
- Recognised as a gaushalaRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a gaushala
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Issues numbered receipts (80G where PAN is given), tallies counter cash and UPI each evening, and builds the Form 10BD data through the year
Asks you before sending
Days of fodder left at current head count; suggests order quantity and when to buy bulk bhusa
Works it out and shows you
Counts animal-days by type from the register, checks every animal has a tag, prepares the claim with the per-day rates
Asks you before signing
Drafts festival and summer appeals to past donors with photos and the fodder gap; books chara daan days
Asks you before sending
1 / 4
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
6:00 amMorning feeding, cleaning and milking
- 1Clean sheds and move dung to the pit or cake yard
- 2Feed 4-6 kg dry fodder per adult plus green; water troughs filled
- 3Milk the milch cows into clean cans and record litres
- 4Head count per shed vs register
10:00 amSick bay and vet round
- 1Treat sick and injured animals; note case in register
- 2Any death: post-mortem note and photo of ear tag
5:00 pmEvening feeding and donation counter close
- 1Evening feed and water
- 2Close the donation counter; tally cash and UPI with receipts
Every week
MonFodder stock and order
- 1Quintals in stock vs daily use; days left
- 2Order green fodder and feed for the week
WedDung cakes, compost and product batches
- 1Turn compost and vermi beds; shape and dry cakes and logs
- 2Make phenyl, dhoop or diyas batch; label with batch and date
Every month
5thMonthly or quarterly state grant claim
- 1Animals present each day by type (cow, calf) with ear tags
- 2Claim = animal-days × Rs per day; attach register and photos
- 3Trustee signs; submit to the district gopalan or animal husbandry office
Every year
MayFile Form 10BD and issue Form 10BE to donors; audit
- 1Statement of donations in Form 10BD by 31 May
- 2Download and send Form 10BE certificates to donors
- 3Trust audit and ITR-7 by the due date
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Donation to 80G certificate
- 1Donation received
- 2Receipt issued with PAN
- 3Reported in Form 10BD
- 4Form 10BE sent to donorNeeds approval
State grant claim to payment
- 1Animal-days counted
- 2Trustee signs claimNeeds approval
- 3Department verifies (spot check of tags)
- 4Grant received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Gauvansh register
Donation receipts
Fodder stock
Animal care and records
Keep animals healthy and the register grant-ready
Donation receipts and 80G
Keep 12A/80G status and donor trust
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Cow milk (desi) | 0401 | 0% |
| Desi cow ghee | 0405 | 5% |
| Dung cakes (kande) | 3101 | 0% |
| Gau-kasht (dung logs for cremation) | 4401 | 5% |
| Vermicompost | 3101 | 0% |
| Gonyle phenyl (floor cleaner) | 3808 | 18% |
| Dhoop and havan cups | 3307 | 5% |
| Dung diyas | 6912 | 5% |
| Gomutra ark | 3004 | 5% |
- Trust or society registration
- 12A and 80G registration
- PAN
- Pet shop registration (Animal Welfare Board)If it applies
- FSSAI food licenceIf it applies
- GST registrationIf it applies
- Pollution consent (CTO)If it applies
- Drug manufacturing licenceIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
TrusteeApproves purchases and grants, raises donations, signs accounts.
ManagerRuns sheds and staff, fodder purchase, registers, grant claims.
GwalaFeeding, cleaning, milking, dung collection.
Vet or compounderDaily sick-bay round, treatment, post-mortems.
AccountantDonation receipts, 80G, books, audit.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a gaushala?
Type one line about your business when you sign up, for example "Gaushala". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Farming and dairy
Other makers and factories in farming and dairy
Run a gaushala on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes