Your customers
- Kochi pepper and spice traders
- Upcountry buyers in Delhi Khari Baoli and Kanpur
- Exporters and grinders
- Coffee curing works and exporters
- Chocolate makers (cocoa)
Farming and dairy · Traders and distributors
MatruOS for a hill produce dealer
Set up the way a hill produce dealer runs: margin on pepper, coffee, nutmeg, mace, clove, dry ginger and cocoa bought from growers and sold in lots; price gains on held stock; interest-free advances tie growers to the shop. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a hill produce dealer deals with today, and what MatruOS sets up for it
Today
Stored pepper and coffee lose weight and the loss is never measured. Advances to growers kept in a notebook; some growers sell elsewhere.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 6 licences for a hill produce dealer, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Grower
- hill produce dealer
- Kochi terminal trader or upcountry wholesaler
- grinder, masala maker or exporter
Your suppliers
- Small growers
- Village collectors
- Estate owners
Credit and cash
Pays growers cash or UPI on the day, often against an advance given months before; Kochi and upcountry buyers pay 7-30 days; coffee curers pay on outturn
Advances to growers go out Aug-Nov before harvest; buying peaks Dec-Mar; stock is held for weeks to months; bank cash credit against stock
Your screens use your words
CustomerBuyerOrderLotItemProduceInvoiceBillproductProduceSupplierGrower
How it works
How MatruOS is set up for a hill produce dealer
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Hill produce dealer", typed when you sign up.
- Recognised as a hill produce dealerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a hill produce dealer
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Suggests the day's buying rate per produce from the terminal rate and target margin, and values stock in hand at today's rates
Works it out and shows you
Tracks weight lost per produce and age of stock, flags bags losing more than norms, and attaches test records to lots for buyer claims
Works it out and shows you
Keeps balance per grower, shows who has not brought crop, and drafts a polite reminder in Malayalam or Kannada
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:30 amRead terminal rates and post buying rates
- 1Read Kochi pepper, coffee and nutmeg rates and buyer offers
- 2Post the day's buying rate per produce and quality
9:30 amTest, weigh and pay growers
- 1Moisture by meter on every lot
- 2Pepper litre weight on a one-litre measure
- 3Write deduction, rate and amount; adjust advance if the grower agrees
Every week
SatRe-weigh stored stock for drying loss
- 1Re-weigh sample bags of each produce and note weight lost
- 2Spread and dry any bag above safe moisture
Tue, FriSell and dispatch lots
- 1Agree rate and quality with buyer; send sample
- 2Raise GST invoice and e-way bill before loading
- 3Note due date and chase older dues
Every month
1stGrower advance review
- 1List advances by grower with balance and crop expected
- 2Call growers who sold elsewhere or are behind
9thPurchase register and GST return
- 1Make purchase register of growers (unregistered, no tax) and sales register
- 2File GSTR-1 by the 11th and GSTR-3B by the 20th
Every year
MarYear close of stock, advances and margins
- 1Value closing stock at market and write off dead advances
- 2Renew trade licence and scale stamping
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Advance to crop recovery
- 1Grower asks for advance
- 2Amount approved and paidNeeds approval
- 3Crop brought and weighed
- 4Advance adjusted on the slip
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Produce purchases
Grower advances
Lot sales and dues
Buying test for pepper and coffee
Pay fairly for what is bought and avoid claims when selling
Safe storage of hill produce
Limit weight loss, mould and insects in stored stock
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Black pepper ungarbled (dealer lot) | 09041130 | 5% |
| Light pepper and pinheads | 09041190 | 5% |
| Robusta coffee cherry (dry) | 09011112 | 5% |
| Robusta parchment | 09011112 | 5% |
| Nutmeg in shell | 09081100 | 5% |
| Nutmeg without shell | 09081100 | 5% |
| Mace (jathipathri) | 09082100 | 5% |
| Clove | 09071010 | 5% |
| Dry ginger | 09101130 | 5% |
| Cocoa beans (dry) | 18010000 | 5% |
- GST registration
- FSSAI food licence
- Udyam (MSME) registration
- Weighing scale stamping
- Trade licence
- APMC mandi licenceIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
DealerSets buying rates, gives and recovers advances, sells lots, handles cash and bank.
Weigher-testerChecks moisture and litre weight, weighs, writes the slip and deductions.
Godown handDries, cleans, bags and stacks by produce and quality, loads lorries.
AccountantGST invoices and e-way bills, purchase register, dues follow-up.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a hill produce dealer?
Type one line about your business when you sign up, for example "Hill produce dealer". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Farming and dairy
Other traders and distributors in farming and dairy
Run a hill produce dealer on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes